City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS JUNE 2, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Pete Rust called the meeting to order. The following Council Members were present: Mark Peterson, Brett Stokes, Allan Wilson, Ted Barney, and Lisa Maes. The following were present representing the City: City Administrator Reed Clevenger, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Chris Meats, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Brad Raney, Parks, Facilities, and Project Manager Erek Roosa, and City Attorney Galen West. Council Member Killpack was not in attendance. APPROVAL OF THE AGENDA Council Member Barney moved to approve the agenda. Council Member Stokes seconded. Council Member Wilson moved to approve the amended agenda with the removal of Council Action Item A: Consideration of a Transfer of County Wide Consensus Block Grant Funds to the Police Department Shooting Range and the removal of Council Action Item C “Consideration to Award a Bid for the City Hall Boiler Replacement Project” and to add Item B to Resolutions: Consideration of a Budget Modification in the Capital Projects Fund for the City Hall Boiler Project and the Bid Award for the City Hall Boiler Replacement Project; and to move Consent Agenda Item B: “Grant a Variance Request for Eugene Drozd for a new barn built on Horse Corral Lot #110” to Council Action Item B. Council Member Peterson seconded. Motion carried. (6-0) Council Member Barney moved to approve the agenda as amended. Council Member Stokes seconded. Motion carried. (6-0) PROCLAMATIONS Mine Rescue Day to Originate in Green River, Wyoming Council Member Wilson moved to accept the Mine Rescue Day Proclamation as presented and to honor it here in Green River beginning in October of 2015. Council Member Maes seconded. Motion carried. (6-0) Kenny Ball, member of the Holmes Mine Rescue National Board, said this board was originally formed in 1911 and was reinvented in 2013. In 2013 the board they also called October 30th as National Mine Rescue Day. They would like to have it recognized in all communities nationally and to do so they would like to start it here in Green River. This proclamation will honor and celebrate past, present, and future members that serve on Mine Rescue Teams. Mayor Rust said they will celebrate them and thanked them for all that they have done. Mr. Ball said the members of the Mine Rescue Teams from Solvay Chemicals and TATA Chemical Black recently competed in Colorado, with 8 teams, and the three teams that took 1st 2nd and 3rd were from southwest Wyoming. Mayor Rust congratulated them. PRESENTATIONS Green River Chamber Update Misty Springer gave a brief update on the upcoming events at the Green River Chamber of Commerce. CITIZEN REQUESTS AND OTHER COMMUNICATIONS City Council Proceedings June 2, 2015 Page 1 of 6 David Martin from the Green River Star introduced two new members of their staff. Lillian Palmer is the new writer and will be attending the council meetings, and Olivia Knaugh will be the intern for the summer. Laura Profazier said the Community Development Department will be hosting students from the summer BOCES program on Wednesday, June 3, 2015 and they will run through the governmental process beginning at 10:40 am to 11:30 am. ORDINANCES Establish and Regulate an Airport Advisory Board 2nd Reading: Consideration to Establish and Regulate an Airport Advisory Board Council Member Stokes moved to approve the ordinance on second reading an Ordinance adding a new Division 4 to Article V of Chapter 2 of the Green River Code of Ordinances, City of Green River, State of Wyoming, to establish and regulate an airport advisory board. Council Member Maes seconded. Council Member Stokes moved to add wording to the Ordinance as follows: This is hereby created to establish an Airport Advisory Board who will consist of five adult members at large who shall be appointed by the Mayor with the approval of the City Council. The board shall also have two ex officio members, a member of the city council, an employee of the city of Green River, and an employee from the City’s Engineering Department shall be ex officio member of the board and shall be appointed in the same manner as the members at large. He said the change of wording will open it up to people outside of Green River. Mayor Rust asked if they needed an amendment. Galen West said it does not require any amendments since there is a consensus of council to change it. He will have the changes made for the next reading. Motion carried. (6-0) RESOLUTIONS Request to Amend Resolution R15-7 for the Solid Waste Transfer Station R15-44: A Resolution Authorizing Submission of a Grant Application to the State Loan and Investment Board for a grant through the State Municipal Solid Waste Facilities Cease and Transfer Program on behalf of the Governing Body for the City of Green River; for the purpose of constructing a transfer station and the closure of the municipal landfill. Council Member Maes moved to amend Resolution R15-7 to include the following item “Whereas, the governing Body for the City of Green River plans to repay the Wyoming State Loan and Investment Board through a pledged revenue stream funded by user rates of an amount no less than $25,000 annually”, and to amend the wording of the 5th paragraph to: “Now Therefore , Be It Resolved by the governing body of the City of Green River that a Grant application in the amount of $3,475.000 and a loan application in the amount of $500,000 be submitted to the State Loan and Investment Board for consideration to assist in funding the Green River Cease and Transfer Project.” Council Member Peterson seconded. Council Member Wilson asked how much the rates will increase for our citizens. Mr. Clevenger said they have requested a 2% increase across the board to all of the enterprise funds. They will possibly repay the loan early, but the increase will make sure the funds will be there to manage the loan. Motion carried. (6-0) City Council Proceedings June 2, 2015 Page 2 of 6 Budget Modification for the City Hall Boiler Replacement Project and Bid Award for the Project R15-45: A Resolution of the Governing Body of the City of Green River, Wyoming, to approve a modification in the Capital Projects Fund for the City Hall Boiler Project in the amount of $40,000. Council Member Wilson moved to approve the resolution for a budget modification in the Capital Projects Fund for the City Hall Boiler Project in the amount of $40,000; and to accept the base bid and Alternate #1 from Vaughn’s Plumbing and Heating for the City Hall Boiler Replacement Project in the amount of $390,250. Council Member Peterson seconded. Mr. Clevenger said the city had consensus money set aside for this project totaling $400,000 and after engineering costs the amount remaining is roughly $350,000. The city received one bid and it came in higher than what was left. There was roughly $76,000 in consensus money so $40,000 will come from there to cover the difference and get started before the weather changes. The remaining amount after will go towards the Police Department Shooting Range as planned originally. Council Member Wilson asked if the funds came from the Fire Department’s Breathing Apparatus, and if the County and Rock Springs have approved the resolution for $40,000. Mr. Clevenger said no they have not. They have approved the $76,000 that was originally planned to go to the Police Department Shooting Range but since the funding is being used for the same consensus projects it is just a matter of showing where it is going. Motion carried. (6-0) COUNCIL ACTION ITEMS Counseling Services Agreement for Police Department Council Member Peterson moved to authorize the Mayor to sign an agreement with Dr. Jerry Post of Post and Associates for counseling services for an amount for fiscal year 2016 not to exceed $5000. Council Member Stokes seconded. Motion carried. (6-0) Variance Request for Eugene Drozd for a New Barn Built on Horse Corral Lot #110 Council Member Stokes moved to approve the Variance Request in the height structure and allow the uniform color to apply to the roof of the structure for a new barn built on Horse Corral Lot #110. Council Member Peterson seconded. Council Member Wilson said there are rules and regulations that are set for building structures and they have to be approved by the horse corral committee. Howard Shultz, Chairman of the Horse Corral Committee, said they are against the variance request. The lease states what the building should consist of and there are 148 corrals that have had to abide by the lease. If it is approved it will make it hard for the committee to enforce the rules that are set forth. Council Member Wilson asked if the owner had brought his plans before the committee to be approved before he started. Mr. Schultz said he did and they were approved but the plans did not have the extension of the roof or the materials on the roof. Council Member Peterson asked how many variances have been allowed in the past. Mr. Schultz said there is only one that he knows of and it was eighteen years ago. City Council Proceedings June 2, 2015 Page 3 of 6 Council Member Peterson said the building structure is very well done and the plans were done with pride and he was impressed. He does not see any problem with approving the variance. Mr. Drozd said nothing that has been done out of the lease was intentionally. He is not a professional contractor and the purpose of the structure is to take care of animals that will be there. He went to White Mountain Lumber where everyone else has gone to for the materials. He did submit the plans to the committee with an 8 to 12 pitch, but when it is manufactured elsewhere, you do not know what the pitch may end up being. He is sorry for any trouble that he has caused to anyone involved. Council Member Peterson asked if anyone on the committee has construction knowledge to read plans and he thanked Mr. Drozd for using a local business for the materials. Mr. Schultz said no one has the knowledge but usually everyone has built the structure themselves, they didn’t have a contractor do it. Mayor Rust clarified that the building is 15 inches higher and the color of the roof is incorrect. He asked what was wrong with the material of the roof. Mr. Schultz said the material should be made of two inch corrugated metal in silver and it is listed in the lease. Mr. Drozd said the material on the roof is the same material that has been approved for the walls. The whole building is tan. Mayor Rust asked if the structure was complete. Mr. Drozd said it is all except the one side of the roof because he was told to stop. Council Member Stokes clarified that when the plan is put together the whole thing has to go before the committee. Mr. Drozd said Mr. Pollock was the only person he has dealt with from the committee. He was very clear that he has to draw up a plan to submit to the committee and he was told that the one he submitted was the best he had ever seen. He said it was recommended to increase the pitch on the roof because the walls were 11 foot tall. He did not expect the building to be taller than specs. Council Member Stokes asked if the process was the same for anyone who wanted to build down at the corrals. Mr. Schultz said yes, everyone is required to submit a plan to the committee for approval before any work is started. Council Member Stokes asked if anyone from the committee went to the Drozd’s and told them the height is wrong, or did it all come after the building was built. Mr. Schultz said the plans were approved but it came to the committee’s attention when the structure was built. Council Member Maes asked if the height was included in the plans. Mrs. Drozd said with the change of the truss package, no they did not know it would be higher. She asked a member of the committee who was an expert in reading plans, and she was told no one on the committee was. She also said it was recommended to change the pitch due to the garage door height. This will also give the horses more space to run. Council Member Stokes said there was miscommunication on both sides and they should learn from this. He believes the Drozd’s should not be punished for a miscommunication so he is for the variance. Motion carried (5-1) with Council Member Wilson voting no. City Council Proceedings June 2, 2015 Page 4 of 6 CONSENT AGENDA Council Member Wilson moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried (4-1-0) with Council Member Barney abstaining. • Issuance of a Malt Beverage Permit to the Chamber of Commerce and Sweetwater Mountain Bike Association to sell malt beverages, during Trails Day on Saturday, June 6, 2015, from 10 am to 2 pm, at Trailhead B/Red Barn • Horse corral lease agreement with Eugene Drozd for corrals #110 & #111 • Landfill removal request from Derral Smith to remove two 10’ x 4’ pipes • Renewal of the Exchange of Use Agreement with the Wyoming Game and Fish Commission for a period of ten (10) years • Agreement with the Sweetwater County Events Complex for the use of their people movers during the 2015 Overland Stage Stampede Rodeo • Open Container Permit to the American Legion Tom Whitemore Post 28 for Americans for Freedom Rally on September 12, 2015, from 9 am to midnight, to be held in the barricaded area at the intersection of N Center Street and Flaming Gorge Way and between the business limits of 41 E. Railroad Ave, and 52 W Railroad Ave. • Agreement with Cold Springs for the purchase and delivery of the columbarium materials for the contract price of $23,200 • Minutes for: April 30, 2015 Budget Workshop and May 5, 2015 Budget Workshop • Financial Reports and Payment of Bills: Prepaid Invoices = $91,857.13 Outstanding Invoices = $91,552.18 Payroll Expenditures = $325,470.83 Pre-authorization Payments = $1,067,500.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Clevenger welcomed Chris Meats as the Finance Director starting officially June 3, 2015. He participated in Tour23 with the Wyoming Business Alliance which brought many different people together to discuss the past and present economic happenings in Sweetwater County. There will not be a workshop next week and he and other council members will be attending the WAM Convention in June. He looks forward to completing the budget on June 16, 2015. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes had nothing to report. Council Member Maes reminded everyone the Overland Stage Stampede Rodeo is taking place this week on Friday, June 5, and Saturday, June 6, 2015. Council Member Barney said he is looking forward to June with all of the events that are planned in the area, and he will not be attending the council meeting on June 16, 2015. Council Member Peterson said he and the Mayor went to TATA Chemicals to see their airshaft and he was encouraged to see their interest in future. He asked why the payroll expenditures are normally at $600,000 and above and now it is at $300,000. Mr. Meats said it is a timing issue, typically payroll runs around $300,000 but there are two extra pay cycles in the year and that can contribute to the numbers being so different. Council Member Wilson asked if there was going to be another Finance Committee meeting before they adopt the budget on June 16, 2015. Mr. Clevenger said yes, he will schedule it for Monday or Tuesday of next week. City Council Proceedings June 2, 2015 Page 5 of 6 Mayor Rust said the shaft dedication went well and future expansion is in the works. There are ten different signs that constitute the Trona Trail which is another celebration of the areas mining industry. There is one at the Chambers of Commerce, one at Centennial Park, and the others are on Highway 530 and 430. ADJOURNMENT Council Member Wilson moved to adjourn at 7:55 pm. Council Member Stokes seconded. Motion carried. (6-0) ____________________________________ Pete Rust, Mayor ATTEST: _______________________________ Chris Meats, City Clerk City Council Proceedings June 2, 2015 Page 6 of 6