City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS June 16, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Reed Clevenger, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Chris Meats, Director of Community Development Laura Profaizer, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Wilson moved to amend the agenda to add Proclamations: Flaming Gorge Days, Consent Agenda item H: Approval of an agreement with Opengov to provide the city with a reporting and financial transparency tool, and Resolutions Item A.ii Schedule of Fees to add the line items: Special Use Permits and Conditional Use Permits for $100.00. Council Member Peterson seconded. Motion carried. (6-0) There was no motion to approve the amended agenda. PROCLAMATIONS Flaming Gorge Days PRESENTATIONS Joint Powers Water Board Brian Seppie, with the Joint Powers Water Board gave a brief description on the project they are starting and why they are asking the council for three easements to relocate Questar, AT & T and PacifiCorp. He also stated they will be holding a public meeting on site, where the contractor and the Joint Powers Water Board will be presenting the project to the public. Council Member Maes asked if they are going to send invitations to the citizens that live in the area. Mr. Seppie stated they will be posting it in several places including the city’s website. Air Service Minimum Revenue Guarantee Devon Brubaker, Manager of the Sweetwater County Airport, gave a brief update on the air service minimum revenue guarantee for airline services. The City’s portion last year was $158, 018.74 this year’s portion is $130,447.46 a reduction of $27,571.28. He stated it is lower this year because of the reduced fuel cost. Council Member Peterson stated he thought they only budgeted around $58,000. Mr. Clevenger stated they weren’t sure on what the number was going to come in at. He said in July they will do a resolution to carryover the amount that is still in that line item and that will put them over the amount needed. Council Member Maes stated she flew out of Rock Springs and it was a really good experience and she likes the new jets. Mr. Brubaker stated in February they went from the Brazilian Aircraft with the props to the Jet Aircraft and the reliability rate now is 92%. City Council Proceedings June 16, 2015 Page 1 of 6 Council Member Killpack stated if we only budgeted the $58,000 for the service won’t that put the city in a negative budget if they pay the whole amount. Mayor Rust stated Mr. Clevenger would be able to explain that when he goes over the budget. PUBLIC HEARINGS Proposed Budget for FYE 2016 Mayor Rust opened the hearing at 7:20 pm. There were no other comments or concerns presented. The Mayor closed the hearing at 7:21 pm. ORDINANCES Establish and Regulate an Airport Advisory Board 3rd Reading: An ordinance adding a New Division 4 to Article V of Chapter 2 of the Green River Code of Ordinances, City of Green River, State of Wyoming, to establish and regulate an Airport Advisory Board Council Member Stokes moved to approve the ordinance on 3rd reading. Council Member Peterson seconded. Council Member Killpack stated in Section 2-109 it states; “It shall be the responsibility of the board to study, investigate and develop written standards and regulations for the development and safe usage of the Airport 48U for the benefit of the general public in an efficient and economically feasible manner and to provide counsel and recommendations to the Governing Body. The board shall work with the Engineering Department, through its Engineering Department Board Member, to outline and develop a plan to make the Airport 48U a viable general aviation airport”. He stated he was under the impression we were not doing this and the community does not want the airport developed. Barry Tippy former task member stated the only thing they are trying to do is make it safe. Council Member Stokes stated its an ordinance that is forming a board that will be over what takes place in the future. Council Member Maes stated she was under the impression that the task force would like the hump removed on the runway and she thought the Public Works Department and Parks Department would be helping with that. Council Member Wilson stated it says the board shall be responsible for exploring funding opportunities through grants and in-kind services. Nothing can be spent unless they get approval from the council. Mayor Rust stated his interpretation is the board would like to make improvements to make it safer and in the future they would like some improvements made. Motion carried. (6-0) RESOLUTIONS Adoption of the Budget for Fiscal Year Ending 2016 R15-45: A resolution establishing wages for Elected and Appointed Officials of the City of Green River, Wyoming, for the Fiscal Year ending June 30, 2016 Council Member Wilson moved to approve the resolution establishing wages for Elected and Appointed Officials of the City of Green River, Wyoming, for the Fiscal Year ending June 30, 2016. Council Member Stokes seconded. Motion carried. (6-0) City Council Proceedings June 16, 2015 Page 2 of 6 R15-46: A resolution adopting the Schedule of Fees charged for services, products, licenses, rentals, etc. for the City of Green River, Wyoming, for the Fiscal Year beginning July 1, 2015 and ending June 30, 2016 Council Member Peterson moved to approve the resolution adopting the Schedule of Fees charged for services, products, licenses, rentals, etc. for the City of Green River, Wyoming, for the Fiscal Year beginning July 1, 2015 and ending June 30, 2016. Council Member Maes seconded. Council Member Wilson asked if the two fees he amended the agenda for, were an increase from last year. Ms. Profaizer stated no. Motion carried. (6-0) R15-47: A resolution making Appropriations and Adopting the Budget for the City of Green River, Wyoming, for the Fiscal Year beginning July 1, 2015 and ending June 30, 2016 Council Member Wilson moved to approve the resolution making appropriations and adopting the budget for the City of Green River, Wyoming, for the Fiscal Year beginning July 1, 2015 and ending June 30, 2016. Council Member Peterson seconded. Council Member Killpack asked for an explanation on the money for the airport. Mr. Clevenger presented the budget and thanked the Department Heads. The budget is based off the sales tax which is around $900,000 a month same as the last fiscal year. He said all the Community Grants were funded except for SW-Wrap. The early retirement program has 6 employees taking it. For the Airport Subsidy amount we budgeted $55 thousand and with the carryover budget amount it will put it around $150,000. The budget includes the 6% insurance increase and a 3% COLA for the employees. Council Member Wilson asked when the 2009 early retirement program would be finished. Mr. Clevenger stated this year. Council Member Wilson asked if the amounts would be different for the six employees taking the early retirement this year. Mr. Clevenger stated it will be based on each individual employee; some of them will reach the age of 65 before the 5 years. Council Member Killpack asked if an employee turns 65 before the 5 years do we still fund the insurance for the 5 years. Mr. Clevenger stated only until they reach the age of 65 whether it is 2 years or 5. Council Member Killpack asked for an explanation to be given to the public on why we are raising rates when there are positive balances in the Enterprise Funds. Mr. Clevenger stated the increase is for the water and sewer capital projects coming up. Council Member Killpack wanted to let the citizens know the $900,000 budget amount is for the General Fund not for the Enterprise Funds. Mayor Rust wanted to let the citizens know the 2% rate increase will only add around $1.72 a month to their water bill. Council Member Killpack wanted to let the citizens know how hard the Department Heads and the City Administrator worked on making sure the budget was balanced. City Council Proceedings June 16, 2015 Page 3 of 6 Mr. Clevenger stated the Department Heads have put in a lot of time and have cut things out of their budget to get where we are. Council Member Wilson asked if the budget being passed tonight includes any of the land sales. Mr. Clevenger stated it does not. Motion carried. (6-0) Amending the City of Green River’s Classification Plan R15-48: A resolution amending the City’s Classification Plan Council Member Killpack moved to approve the resolution amending the City of Green River’s Classification Plan to add the position of Public Works Project Specialist in pay grade 19 effective June 16, 2015. Council Member Peterson seconded. Council Member Stokes asked for an explanation. Mr. Clevenger stated the purpose of the Project Specialist position will be to supervise the city’s big projects that are coming up, such as the Cease and Transfer Station. The city and the SLIB Board would like someone at the fore front to be over these projects with the amount of money involved. Motion carried. (6-0) Amending the City of Green River’s Personnel Policies and Procedures Manuel R15-49: A resolution amending the City’s Personnel Policies and Procedures Manuel Council Member Peterson moved to approve the addition of Public Works Project Specialist to the Personnel Policies and Procedures Manuel Division 5 Section 20.5-90 (b) effective June 16, 2015. Council Member Stokes seconded. Motion carried. (6-0) Amending the City of Green River’s Personnel Policies and Procedures Manuel Division 7- Holiday and Leave Policies Sections 20.5-120 through 20.5-123 R15-50: A resolution amending the City’s Personnel Policies and Procedures Manual Council Member Maes moved to approve the resolution amending the City of Green River’s Personnel Policies and Procedures Manual Division 7-Holiday and Leave Policies Sections 20.5- 120 through 20.5-123 to be effective July 1, 2015. Council Member Wilson seconded. Council Member Wilson asked for an explanation. Ms. Kragovich stated on January 1, 2013 the council approved a Paid Time off Program for all new hires versus the program that was in place. She stated the new PTO program is crippling the recruiting of new hires. The employees on the old program accrual both sick and vacation time off and the new hires are combined. This resolution would put all employees on the same program for accruing time off and sick leave, but the new hires after January 1, 2013 would not be eligible for the sick time payout on termination of employment. Motion carried. (6-0) Countywide Consensus Funding R15-51: A resolution of the Governing Body of the City of Green River, Wyoming, to approve a modification in the Capital Projects Fund for the Police Department Shooting Range in the amount of $36,696 City Council Proceedings June 16, 2015 Page 4 of 6 Council Member Peterson moved to approve a modification in the Capital Project Fund for the Police Department Shooting Range in the amount of $36,696. Council Member Stokes seconded. Motion carried (6-0) COUNCIL ACTION ITEMS Agreements for Right of Way and Easements for Utility Installation Council Member Maes moved to approve the agreements for Right of Way and Easements between the City of Green River and Quester, At & T Corporation and PacifiCorp pending final legal review of the Quester Easement. Council Member Killpack seconded. Motion carried. (6-0) Service Agreement with Southwest Counseling Service Council Member Stokes moved to approve the service agreement with Southwest Counseling Services in the amount of $7,000 for the Fiscal Year 2016 Employee Assistance Program and authorize the Mayor to sign the service agreement. Council Member Maes seconded. Motion carried. (6-0) Participation in the 2015 Voluntary Early Retirement Program Council Member Wilson moved to approve participation in the 2015 Voluntary Early Retirement Program by Eric Roosa, Derek Roosa, Trish Mansfield, Zaundra Hamilton, Dave Westling and Dan Friebel. Council Member Peterson seconded. Motion carried. (6-0) Blue Cross Blue Shield of Wyoming Flex share Benefits Council Member Stokes moved to approve the COBRA Administrative Services agreement with Blue Cross Blue Shield of Wyoming Flex Share Benefits effective July 1, 2015 through June 30, 2016 and authorize the Mayor to sign the agreement. Council Member Peterson seconded. Motion carried. (6-0) Blue Cross Blue Shield of Wyoming Flex Share Benefits for Health Reimbursement Arrangement Council Member Maes moved to approve the Health Reimbursement Arrangement Adoption Agreement 2015 for plan year ending December 31, 2015 and authorize the Mayor to sign the agreement. Council Member Peterson seconded. Motion carried (6-0) Transfer of County Wide Consensus Block Grant Funds Council Member Peterson moved to approve the Countywide Consensus Block Grant Joint Resolution #SBFY 15/16 for the Police Department Shooting Range and the Boiler Replacement at City Hall, in the amount of $76,696. Council Member Wilson seconded. Motion carried. (6-0) Bid Award for Upfitting of Four Police Vehicles Council Member Wilson moved to approve the bid award to Premier Vehicle Installation of Utah in the amount of $85,895.59. Council Member Stokes seconded. Motion carried (6-0) Endorsement of Emergency Medical Services Needs Assessment Grant Council Member Killpack moved to endorse Sweetwater County’s application to the Wyoming Department of Health-Public Health Division to obtain grant funding to conduct an Emergency Medical Services Needs Assessment involving Sweetwater Medics, Castle Rock Ambulance, and Eden/Farson Ambulance. Council Member Maes seconded. Motion carried (6-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (6-0) City Council Proceedings June 16, 2015 Page 5 of 6  • Landfill item request by Gilbert Lucero to remove wood and plastic and Stephen Walker to remove some fencing material. • Issuance of a catering permit to Lew’s Inc. dba Sands Buddha Bobs Liquor Catering to cater for OCI’s company picnic on August 1, 2015 from 11 am to 6 pm. • Agreement with Mountain West Business Solutions for printer maintenance and toner supply. • Agreement with Neofunds for the city’s postage machine. • Update authorized signers on city’s bank account from Jeff Nieters to Chris Meats. • State Airport Aide for Spaceport Day 2015. • Agreement with Lagoon Corporation for the 2015 season. • Agreement with Opengov to provide the city with a reporting and financial transparency tool. • Approval of Minutes for May 14th and 19th, 2015 Budget Workshops, May 19th and June 2, 2015 Council. • Financial Reports and Payment of Bills: Prepaid Invoices = $208,583.87 Outstanding Invoices = $543,567.58 Payroll Expenditures = $374,420.71 Pre-authorization Payments = $1,114,500.00 CITY ADMINISTRATOR’S REPORT Mr. Clevenger thanked everyone for all their hard work on the budget. He stated he attended WAM last week and encourages the Governing Body to show their faces more. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Wilson thanked the Department Heads and City Administrator on getting the Budget finalized and thanked them for making sure the 3% Cola was in the budget. He wanted to let the Governing Body know the first week of August there will be a Brownfield Workshop and he wanted to know if they would sponsor the breaks. Council Members Peterson, Maes, Killpack and Stokes thanked Ms. Kragovich, Mr. Clevenger and the Department Heads for the jobs they do. Mayor Rust thanked everyone on the great job they did getting budget finalized. He said if the city works together when they go to legislative they will come out ahead. He said we need to be conservative moving forward into the next fiscal year. ADJOURNMENT Council Member Wilson moved to adjourn at 8:17 pm. Council Member Stokes seconded. Motion carried. (6-0) ____________________________________ Pete Rust, Mayor ATTEST: _______________________________ Chris N Meats, City Clerk City Council Proceedings June 16, 2015 Page 6 of 6