City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS January 5, 2016 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Pete Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Reed Clevenger, Human Resources Director Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Chris Meats, Director of Community Development Laura Profaizer, Chief of Police Chris Steffen, Interim Fire Chief Mike Liberty, Parks and Recreation Director Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Wilson moved to approve the agenda. Council Member Stokes seconded. Motion carried. (7-0) PRESENTATIONS Flaming Gorge Days Committee Chair Scott Seeger gave a brief update on the 2016 Flaming Gorge Days event. Communities Protecting the Green Committee member Don Hartley gave a brief update on the water litigation issues in the area. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Lisa Carrol from the Cub Scout Pack Unit No. 7 & 19 thanked the council for welcoming them to City and giving them the opportunity to lead the Pledge of Allegiance. COUNCIL ACTION ITEMS Consultant Services Policy Council Member Wilson moved to approve the Consultant Services Policy for the City of Green River for use with projects using Federal Funds obtained through WYDOT; and authorize the City Administrator to implement and sign said policy. Council Member Maes seconded. Mr. Westenskow said this policy will allow the city to follow Federal Procedures during projects that are funded by federal funds. The standard process is by State Statutes and the requirements are a little bit different. Council Member Killpack said in the future when there is policy changes like this please outline the changes that are being made so he can understand them. Mr. West said this is not a modification to an existing policy it is a separate federal funds requirement from WYDOT. The city still has a policy on dealing with State Funding. Mr. Clevenger said this is a new policy. Council Member Killpack clarified this is only for Federal Funding received from WYDOT. Motion carried. (7-0) WYDOT Transportation Alternatives Program Grant Agreement Council Member Maes moved to authorize the Mayor to sign the FY2016 Transportation Alternatives Program Sub-recipient Agreement between the Wyoming Department of City Council Proceedings January 5, 2016 Page 1 of 4 Transportation and the City of Green River for the 2015 ADA Improvements Project. Council Member Peterson seconded. Council Member Killpack asked if any dollar amount needs to be included in the motion. Mr. Clevenger said no; the funds were already approved by council when the grant was submitted. Mayor Rust said this will help pedestrians who use wheelchairs at these intersections where there are no ADA accessible ramps. Motion carried. (7-0) 2015 Assistance to Firefighters Grant - Regional Grant Application Council Member Stokes moved to grant permission for the Rock Springs Fire Department to submit the Regional Grant Application to the 2015 Assistance to Firefighters Grant Program on behalf of the City of Green River Fire Department and to authorize the matching funds from the Fire Department’s O&M Budget in the amount of $5,472. Council Member Peterson seconded. Chief Liberty said this will provide software that will go to the Joint Dispatch Center. It will give the dispatch staff the capability to let the responders know if they will need to run lights and sirens on a call. It will make it safer for the first responders and citizens. Council Member Barney asked why the city is paying the same amount as the other entities. He asked if the amount of calls the city has is comparable to the rest of the county; and if so is it at 25%. Chief Liberty said he doesn’t know if the city is at 25% of the calls because Rock Springs responds to such a large amount. Rock Springs Fire responds to all 911 calls within the City of Rock Springs which includes ambulance calls. It is equal within the towns but 75% of the match is in Rock Springs. Three of the four entities are over there. Council Member Killpack said 75% of the match that is coming from Rock Springs does not come out of one budget. It will come out of three different budgets. Chief Liberty said it will make sure we are safe along with the citizens. Council Member Stokes said Rock Springs may get more calls but they go on everything. Looking at it from the city it is really close. The county is going to pay 50%, Rock Springs is 25% and Green River is 25%. Mayor Rust said you cannot compare it like apples and apples because it is different. Motion carried. (7-0) 2015 Assistance to Firefighters Grant Application for Automatic External Defibrillators Council Member Peterson moved to grant permission for the Fire Department to submit a grant application to the 2015 Assistance to Firefighter. Council Member Wilson seconded. Motion carried. (7-0) Election of Council President and Vice-President Council Member Stokes moved to nominate Council Member Wilson for Council President. Council Member Killpack seconded. Motion carried. (7-0) Council Member Peterson moved to nominate Council Member Barney as Council Vice- President. Council Member Wilson seconded. Motion carried. (7-0) CONSENT AGENDA City Council Proceedings January 5, 2016 Page 2 of 4 Council Member Wilson moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried. (7-0)  Agreement and payment for the 2016 Thoman Memorial Wrestling Tournament in the amount of $750  Issuance of a catering permit to China Garden for the Green River Chapter of Ducks Unlimited Banquet, at the Island  Release of retainage to Vaughn’s Plumbing and Heating for the final completion of the City Hall Boiler Replacement Project, in the amount of $39,025  Minutes for December 15, 2015 Council  Payment of Bills: Prepaid Invoices = $198,842.68 Outstanding Invoices = $209,876.24 Payroll Expenditures = $332,971.39 Pre-authorization Payments = $1,065,750.00 CITY ADMINISTRATOR’S REPORT Mr. Clevenger thanked Mr. Nelson for his 17 years of service with the city. The workshop originally planned for next Tuesday will be moved to January 19, 2016 at 6:30 and the regular council meeting will follow after. The city has spots reserved to speak to the legislators at the Legislative Forum on February 9th, 10th, and 11th. The Chamber of Commerce will be hosting a forum on January 28th. He said the water litigation issues are something that needs to be watched. One of the requests is for a 60 inch pipe to run through Wyoming and if it runs at full capacity it would allow 85 million gallons a day through it. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Wilson wished everyone a Happy New Year! 2015 was a great year and he is looking forward to 2016. Council Member Peterson had nothing to report. Council Member Barney said he is looking forward to 2016. He thanked everyone for making 2015 so successful. Council Member Maes said she will not be here for the meeting on the 19th. She said she is looking forward to 2016 as well. Council Member Killpack asked if there will be enough time to discuss the workshop items before the meeting on the 19th. Mr. Clevenger said yes there will be enough time. Council Member Killpack said 2015 was a good year and he enjoyed working on the council. Council Member Stokes said 2015 was great and the council accomplished a lot and he enjoyed working with everyone. Mayor Rust said the city will be attending the Legislative Session twice this year. The water study goes to 2060 and will go on forever. He wished everyone a Happy New Year! There are tougher times ahead so we need to be prepared. He thanked Mr. Nelson for his years of service with the city. ADJOURNMENT Council Member Killpack moved to adjourn at 7:57 pm. Council Member Wilson seconded. Motion carried. (7-0) City Council Proceedings January 5, 2016 Page 3 of 4  ____________________________ Pete Rust, Mayor ATTEST: ______________________ Chris Meats, City Clerk City Council Proceedings January 5, 2016 Page 4 of 4