City Council

CITY COUNCIL MEETING September 25, 2023 The Greenville City Council convened in the Council Chamber of City Hall on Monday, September 25, 2023, at 5:30 p.m. for a regular council meeting. Mayor Dexter McLendon called the meeting to order. City Clerk – Treasurer Dee Blackmon called the roll and recorded the following members present: Mayor McLendon, Councilmembers Ed Sims, Joseph West, Jae’Ques Brown, and Boris Thigpen. Councilmember Bryan Reynolds was absent. Mayor McLendon led those attending in the Pledge of Allegiance to the American Flag. Councilmember Jae’Ques Brown delivered the invocation. APPROVAL OF MINUTES: Mayor McLendon advised each councilmember had received for review a copy of the proposed minutes for the Regular Council Meeting held on September 11, 2023. He asked if there were any additions, deletions or amendments to the minutes as presented. Councilmember West moved to dispense with the reading of the minutes and approve the minutes for September 11, 2023, as drafted . Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. PROCLAMATIONS and PRESENTATIONS : NEW BUSINESS: RESOLUTION 2023-32. A RESOLUTION ACCEPTING BIDS FOR POLICE DEPARTMENT FLEET REPAIR, TOWING AND MAINTENANCE. Mayor McLendon explained Resolution 2023-32. Sealed bids were opened on September 21, 2023 at 1:00pm in Council Chambers. The low bid meeting specifications for Vehicle and Impound Towing was submitted by Till’s Wrecker Service in the amount of zero dollars ($0.00) per tow day or night, a mileage rate of $1.20 one way, 24-hour storage $0.00, in/out of town towing of impounds $39.00, and a mileage rate for impounds of $1.50 one way and 24-hour storage $20.00, the low bid meeting specifications for Vehicle Fleet Repair Service was submitted by Greenville Auto Clinic, in the amount of $70.00 per hour labor rate, and the low bid meeting specifications for Vehicle Routine Service and Maintenance was submitted by F & S Tires, in the amount of $57.00 per hour labor rate. Councilmember Sims moved to adopt Resolution 2023-32, awarding bids for Police Depart ment fleet, routine maintenance and repair , and wrecker service. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. RESOLUTION 2023-33. A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR A 2024 FAA AIRPORT GRANT FOR APRON REHABILITATION. Councilmember Sims moved to adopt Resolution 2023-33 authorizing the Mayor to apply for a 2024 FAA Airport grant for Apron Rehabilitation. Councilmember West seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-34. A RESOLUTION TO ADOPT CERTAIN CITY FEE REVISIONS EFFECTIVE OCTOBER 1, 2023. Councilmember Brown moved to adopt Resolution 2023-34 for certain fee revisions effective October 1, 2023. Councilmember West seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the council. RESOLUTION 2023-35. APPROVE BUDGET AMENDMENT #2 FOR THE 2022-2023 BUDGET. Councilmember Thigpen moved to adopt Resolution 2023-35, authorizing a year-end budget amendment for FY 2022-23 general fund budget, as adopted on September 26, 2022, by adjusting $677,300.00 from other expense accounts to balance various budgetary accounts, as outlined in “Exhibit A”. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council RESOLUTION 2023-36. ADOPT THE GENERAL FUND BUDGET FOR THE CITY OF GREENVILLE, ALABAMA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024. Mayor McLendon introduced Resolution 2023-36 which is the General Fund Budget for FY 2023- 24. The total budget for the fiscal year 23-24 is $19,320,135.00. He called for the pleasure of the council in its adoption. Councilmember Sims moved to adopt Resolution 2023-36 accepting the General Fund Budget for FY 2023-24 in an amount of $19,320,135.00. Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-37. APPROVING 25-YEAR LEASE OF PROPERTY AT 107 CALDWELL STREET TO THE CHILDREN ’S ADVOCACY CENTER. Councilmember West moved to adopt Resolution 2023-37 approving the 25-year lease of property at 107 Caldwell Street to the Children ’s Advocacy Center . Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-38. AUTHORIZE CITY TO ENTER INTO SERVICE AGREEMENT WITH THE BUTLER COUNTY CHILDREN'S ADVOCACY CENTER FOR FY 2023-24 IN THE AMOUNT OF $10,000.00. Councilmember Thigpen moved to adopt Resolution 2023-38 authorizing the City to enter into service agreement with the Butler County Childr en's Advocacy Center for FY 2023-24 in the amount of $10,000.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-39. AUTHORIZE CITY TO ENTER INTO CONTRACT WITH QUALITY CORRECTIONAL HEALTH CARE TO PROVIDE MEDICAL TREATMENT FOR CITY PRISONERS FOR FY 2023-24 AT A COST OF $2,950.74 PER MONTH. Councilmember Brown moved to adopt Resolution 2023-39 authorizing the City to enter into contract with Quality Correctional Health Care to provide medical treatmen t for City prisoners for FY 2023-24 at a cost of $2,950.74 per month. Councilmember West seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-40. AUTHORIZE SERVICE AGREEMENT WITH BUTLER COUNTY EMERGENCY COMMUNICATIONS DISTRICT (E-911) FOR FY 2023-24 IN THE AMOUNT OF $70,000.00. Councilmember Sims moved to adopt Resolution 2023-40 authorizing a service agreement with Butler County Emergency Communicati ons District (E-911) for FY 2023-24 in the amount of $70,000.00. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-41. AUTHORIZE RENEWAL OF CITY'S AIRPORT MANAGER'S CONTRACT WITH BRUCE EDWARDS FOR FY 2023-24 IN THE AMOUNT OF $37,595.00 OR $3,132.92 PER MONTH. Councilmember West moved to adopt Resolution 2023-41 authorizing renewal of FY 2023-24 City's Airport Manager's Contract with Bruce Edwards in the amount of $37,595. 00 or $3,132.92 per month. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-42. AUTHORIZE CITY TO ENTER INTO SERVICE CONTRACT WITH BUTLER COUNTY COMMISSION FOR ECONOMIC DEVELOPMENT FOR FY 2023-24 IN THE AMOUNT OF $80,000.00. Councilmember Brown moved to adopt Resolution 2023-42 authorizing the City to enter into service contract with Butler County Commission for Economic Development for FY 2023-24 in the amount of $80,000.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-43. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE SOUTH ALABAMA CHAPTER OF THE AMERICAN RED CROSS FOR FY 2023- 24 IN THE AMOUNT OF $1,000.00. Councilmember Thigpen moved to adopt Resolution 2023-43 authorizing the City to enter into a service agreement with the South Alabama Chapter of the American Red Cross for FY 2023- 24 in the amount of $1,000.00. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-44. AUTHORIZE CITY TO ENTER INTO A SERVICE AGREEMENT WITH THE FAMILY SUNSHINE CENTER FOR FY 2023-24 IN THE AMOUNT OF $2,500.00. Councilmember Thigpen moved to adopt Resolution 2023-44 authorizing the City to enter into a service agreement with the Family Sunshine Center for FY 2023-24 in the amount of $2,500.00. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-45. AUTHORIZE CITY TO ENTER AGREEMENT FOR COMPUTER/TECHNOLOGY SUPPORT AND MAINTENANCE WITH MASTER TECHNOLOGY SOLUTIONS, LLC FOR FY 2023-24. Councilmember Sims moved to adopt Resolution 2023-45 authorizing the City to enter into a service agreement for computer/ technology support and maintenance with Master Technology Solutions, LLC for FY 2023-24. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-46. AUTHORIZE CITY TO ENTER INTO MANAGEMENT AGREEMENT WITH MCWILLIAMS, LLC FOR FY 2023-24. Councilmember Thigpen moved to adopt Resolution 2023-46 authorizing the City to enter into a management agreement with McWilliams, LLC for FY 2023-24. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-47. AUTHORIZE CITY TO ENTER INTO AN AGREEMENT WITH THE ALABAMA CRIMINAL JUSTICE INFORMATION CENTER FOR THE POLICE DEPARTMENTS ACCESS TO THE CRIMINAL JUSTICE NETWORKS FOR FY 2023-24. Councilmember Sims moved to adopt Resolution 2023-47 authorizing the City to enter into an agreement with the Alabama Criminal Justice Information Center for the police departments ’ access to the criminal justice networks for FY 2023-24 at a cost of $4,800.00. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-48. TO AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH GREENVILLE HOUSING AUTHORITY ’S PROVISION OF FUNDING IN THE AMOUNT OF $50,000.00 FOR DRUG ENFORCEMENT OFFICER FOR FY 2023-24. Councilmember Brown moved to adopt Resolution 2023-48 authorizing the City to enter into an agreement with Greenville Housing Authority provision of funding in the amount of $50,000.00 for drug enforcement officer for FY 2023-24 . Councilmember Thigpen seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-49. AUTHORIZING THE CITY TO CONTINUE CONTRACT WITH THE BUTLER COUNTY COMMISSION AND THE BUTLER COUNTY SHERIFF FOR HOUSING OF CITY PRISONERS IN THE COUNTY JAIL THROUGH SEPTEMBER 30, 2024 AS ENTERED INTO OCTOBER 1, 2023. Councilmember West moved to adopt Resolution 2023-49 authorizing the City to continue the contract with the Butler County Commission and the Butler County Sheriff for housing of city prisoners in the county jail through September 30, 2024 as entered into October 1, 2023. Councilmember Sims seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. RESOLUTION 2023-50. A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONSULTING AGREEMENT WITH BOBBY GREEN, GREEN NURSERIES AND LANDSCAPE DESIGN. Councilmember Sims moved to adopt Resolution 2023-50 authorizing the Mayor to enter into a consulting agreement with Bobby Green, Green Nurseries and Landscape Design. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with unanimous vote of the Council. APPROVAL OF EXPENDITURES: Mayor McLendon explained the following expenditures and asked if anyone had questions or comments. Hearing none, Councilmember Brown made a motion to approve the following expenditures: LEADS ONLINE - $3,773.00 (BUDGETED ITEM) RENEWAL OF SOFTWARE FOR THE POLICE DEPT. STRUCTURAL WOOD SYSTEMS - $5,091.00 (INSURANCE REIMBURSEMENT) DUNBAR PARK MATERIALS CUSTOM MADE DURAMAX HOLDINGS LLC - $7,150.00 (BUDGETED ITEM) 100 - 95 GALLON TRASH CARTS AT CLARK’S PAINT & BODY - $3,488.55 (INSURANCE REIMBURSEMENT) VEHICLE ACCIDENT FOR UNIT 349 PD BIG PINE BUILDERS - $6,404.10 (INSURANCE REIMBURSEMENT) DUNBAR PARK REMOVE THE TREE AND FIX THE PAVILION LEE ELECTRIC INC. - $3,981.00 MINI-SPLIT HEAT PUMP UNIT FOR PUBLIC WORKS BUILDING NUMBER TWO LEE ELECTRIC INC. - $16,640.00 10 TON UNIT FOR THE CHAMBER OF COMMERCE Councilmember West seconded the motion. Mayor McLendon announced the motion passed with unanimous vote of the Council. WEED AND DEBRIS VIOLATIONS: A. State of Alabama 113 Water Street 10 08 06 23 2 002 028.000 Councilmember West moved to proceed to the next step of compliance for weed and debris violations pursuant to the City’s Code of Ordinances, and thereby authorize properties to be cleared at the owners ’ expense and the City Clerk to bill property owner for services. Councilmember Brown seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. BOARD APPOINTMENTS: BOARD OF ADJUSTMENT – REAPPOINT JAMES REEVES AND KENNY PERDUE GREENVILLE/BUTLER COUNTY PUBLIC LIBRARY BOARD- REAPPOINT CLAIRE CORLEY & STEPHANIE GRAYSON CAPITAL IMPROVEMENT COOPERATIVE DISTRICT – REAPPOINT DEXTER MCLENDON AND KENNY PERDUE PUBLIC FACILITIES COOPERATIVE DISTRICT – REAPPOINT DEXTER MCLENDON, JIM DUNKLIN & EDDIE ANDERSON GREENVILLE DOWNTOWN REDEVELOPMENT AUTHORITY – REAPPOINT KENNY PERDUE HEALTHCARE AUTHORITY OF THE CITY OF GREENVILLE – REAPPOINT DEXTER MCLENDON Councilmember Sims made a motion to accept board a ppointments as presented. Councilmember West seconded the motion. Mayor McLendon announced the motion carried with a unanimous vote of the Council. OTHER BUSINESS: ANNOUNCEMENTS AND ADJOURNMENT: Mayor McLendon announced the next council meeting would be held Monday, October 9, 2023. With no further business or announcements, Mayor McLendon adjourned the meeting at 5:45 p.m. ATTEST: ________________________________ Dexter McLendon, Mayor _______ __________________________ Dee H. Blackmon, City Clerk-Treasurer