Regular Session of Council

MINUTES OF A REGULAR MEETING OF GREENVILLE BOROUGH COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, MARCH 14, 2006 at 6:30 P.M. 1. Call to Order Council President Longiotti called the meeting to order at 6:30 p.m. 2. Invocation: Rev. Todd Jaussen, Crossroads Christian Fellowship Flag Salute 3. Roll Call: Pete Longiotti, Council President David Henderson, Council Vice President Pamela S. Auchter, Councilor Robin Douglas, Councilor Theodore E. Jones, Councilor Henry M. Mueller, Councilor Jasson Urey, Councilor Richard H. Miller, Mayor Also present were Vance E. Oakes, Borough Manager, Joe Joseph, Borough Solicitor 4. Public Comments / Public Participation No public comments 5. Approval of Minutes Council Vice President Henderson moved, seconded by Councilor Mueller that the minutes of the February 14, 2006 regular meeting, be accepted as written. Motion approved. 6. Budget Report Councilor Mueller moved, seconded by Council Vice President Henderson to accept the Budget Report – Fund 01 as presented. Motion approved. 7. Mayor’s Correspondence The Mayor presented two proclamations in February. He stated he did have a third request for a proclamation but declined since the resident did not live in the Borough. After a brief clarification the Mayor confirmed that he would give out a proclamation/citation to a non- borough resident had the individual performed something worthwhile to the Borough. 1 8. Council and Mayor’s Report Councilor Urey moved, seconded by Councilor Mueller to accept the monthly reports as written. Motion approved. a. Police report for February 2006 b. Fire Chief’s report for February 2006 c. Treasurer’s report for February 2006 The following reports were placed of file: a. Code Enforcement report for February 2006 b. Public Works report for February 2006 c. Department Head meeting minutes for February 24, 2006 d. GALSA minutes for February 13, 2006 9. Reports from Council Committees  Council Vice President Henderson discussed four grants that GALSA is applying for and requested signatures from the Council members on the applications. Council Vice President Henderson moved, seconded by Councilor Urey to approve GALSA proceeding with the grant applications. Motion approved.  Councilor Jones reported the Greenville Public Library finances have improved slightly from last year.  Council President Longiotti asked if the committee appointed to research advertising on police cruisers have met. Vance Oakes stated that they had not. 10. UNFINISHED BUSINESS a. Contract for construction administration & project inspection services for Streetscape. Representatives from HRG Engineering and E.E.G. Inc. were present to discuss their proposals. Councilor Jones moved, seconded by Councilor Mueller to award the contract to HRG Engineering for construction administration and project inspection services for the downtown streetscape project. Motion approved. b. Update on the sale of 36 West Main Street. Solicitor Joseph stated he had a conversation with the attorney for the prospective buyers and was informed that closing on the property should be within the next 2-3 weeks. Once the new owners take possession, they intend to raze the building. 11. NEW BUSINESS a. Elm Street Grant application requested by Eagle Street residents. Councilor Urey moved, seconded by Councilor Auchter to approve the request of Eagle Street residents to proceed with an application for Elm Street Grant funding with the assistance of Mercer County Regional Planning Commission. Motion approved. 2  b. Sandy Lake Township membership request to Mercer Co. Regional Planning Commission. Council Vice President Henderson moved, seconded by Councilor Mueller to approve the request of Sandy Lake Township for membership in the Mercer County Regional Planning Commission. Motion approved. c. Award contract for transportation and disposal of sludge. Councilor Auchter moved, seconded by Council Vice President Henderson to award Allied Waste Services/BFI the contract for transportation and disposal of sludge from the Greenville Waste Water Treatment Plant for the period of May 1, 2006 through April 30, 2009 at the rate of $39.00 per ton. Motion approved. d. Award bid for new police cruiser After a lengthy discussion, Councilor Douglas moved, seconded by Councilor Mueller to accept the bid from Phil Godfrey Ford for the purchase of one 2006 model police cruiser in the amount of $23,575.00. Motion approved. Councilor Douglas moved, seconded by Council Vice President Henderson purchase a 2nd cruiser through the piggyback pricing program avoiding having to bid it out with the understanding it would be financed and paid off in 2007. Motion approved. e. Award bids for the sale of Borough surplus equipment Councilor Mueller moved, seconded by Council Vice President Henderson to accept the bid of $512.00 from Frank Crash, Greenville PA for the sale of a 1993 Ford 4x4 pickup with snowplow. Motion approved. Councilor Urey moved, seconded by Councilor Auchter to accept the bid of $226.00 from Cliff Brant, Jamestown PA for the sale of a 1986 Chevy 4x2 pickup. Motion approved. Councilor Douglas moved, seconded by Council Vice President Henderson to accept the bid of $1,550.00 from Frank Crash, Greenville PA for the sale of a 1981 Ford F1500 tractor. Motion approved. Councilor Mueller moved, seconded by Council Vice President Henderson to reject the bids for the sale of a diamond 8 foot snow plow and the sale of a adjust-a-bucket for a Case 580 backhoe. Motion approved. 3  f. Approval of the Fiscal Year 2006 CDBG Grant Application Council Vice President Henderson moved, seconded by Councilor Mueller to adopt Resolution 2006-02 authorizing submission of an application for grant assistance. A roll call vote was taken. Councilor Jones No Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas Yes Councilor Urey Yes Councilor Mueller Yes Council President Longiotti Yes Motion approved 6-1 g. Street Department garage Councilor Douglas moved, seconded by Councilor Mueller to authorize the Borough Council Street Committee to actively pursue the acquisition of a building for a new street department garage. Motion approved. h. Side letter of agreement between the Personnel Committee and the Greenville/West Salem Police Officer’s Association. Councilor Douglas moved, seconded by Councilor Auchter to approve the side letter of agreement with the Greenville/West Salem Police Officer’s Association modifying the language in Section 21 Subsection A and awarding a one time clothing allowance of $100.00. Motion approved. i. Assign members to the Consistency Review Committee Councilor Jones moved, seconded by Council Vice President Henderson to appoint Pete Longiotti, Lisa Holm Schrader, and Mayor Richard Miller to the Greenville-Hempfield Consistency Review Committee. A roll call vote was taken. Councilor Jones Yes Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas No Councilor Urey Yes Councilor Mueller Yes Council President Longiotti Yes Motion approved 6-1 4  j. Approve modification to HRG Engineering’s existing engineering agreement. Councilor Auchter moved, seconded by Council Vice President Henderson to approve the modification to the February 9, 2005 engineering agreement with HRG Engineering to provide additional services related to a detailed review of the water/sewer system purchase proposal’s received for a fee not to exceed $4,000.00. A roll call vote was taken. Councilor Jones Yes Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas Yes Councilor Urey Yes Councilor Mueller No Council President Longiotti Yes Motion approved 6-1 k. Letter of resignation from Vance E. Oakes. Councilor Douglas moved, seconded by Council Vice President Henderson to accept the letter of resignation from Vance E. Oakes, Borough Manager effective March 24, 2006. Motion approved. l. Appointment of Borough Secretary Council Vice President Henderson moved, seconded by Councilor Douglas to appoint Tracey Vale as Borough Secretary effective March 25, 2006. Motion approved. 12. Council Comments The Councilor’s expressed their thanks and congratulations to Vance Oakes on his work as Borough Manager and wished him well in his new position. Vice President Henderson requested a motion be put on the floor to explore the purchase of a ladder truck for the fire department. Council Vice President Henderson moved, seconded by Councilor Mueller to pursue the purchase of a used ladder truck in the dollar range of $5,000 - $11,000. Motion approved. President Longiotti passed on a petition from the residents of the Greenville House requesting the parking lot be re-paved onto the Street Committee. 13. Borough Manager’s Comments Mr. Oakes stated he sincerely appreciated the opportunity to serve this community. He offered again to call on him if needed. 5 14. Bills for Approval Borough Manager, Vance Oakes, read the bill report for March 14, 2006. Payroll $117,100.43 Traffic Lights $ 924.54 Administration 7,808.63 Street Lights 7,030.40 Tax Expense 2,721.71 Airports .00 Douglas & Joseph 1,000.00 Park Utilities 4,607.37 Borough Building 3,051.41 Parks Operating 2,677.90 Police Department 25,824.17 Bank Payments 1,682.50 Fire Department 15,026.89 Liability/Comp/Emp. Bond 34,681.74 Code/Zoning/COG 3,259.11 Parking Refunds .00 Sewer Employee Ben 10,348.10 Sewer Sys. Operating Fund 37,157.28 Street/Pub Works 20,446.12 Total $295,348.30 Council Vice President Henderson moved, seconded by Councilor Auchter that the bills be paid as presented. Motion approved. Councilor Douglas abstained from the vote. 15. Adjournment Council Vice President Henderson moved, seconded by Councilor Auchter to adjourn the meeting at 8:02 p.m. Motion approved. 16. Press Time Respectfully submitted, Vance E. Oakes Borough Manager/Secretary Borough of Greenville vh 6