Regular Session of Council

MINUTES OF A REGULAR MEETING OF GREENVILLE BOROUGH COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, OCTOBER 10, 2006 at 6:30 p.m. 1. Call to Order Council President Longiotti called the meeting to order at 6:30 p.m. 2. Invocation: Rev. Jim Chapin, Living Word Christian Center Flag Salute 3. Roll Call: Pete Longiotti, Council President David Henderson, Council Vice President Pamela Auchter, Councilor Robin Douglas, Councilor Henry M. Mueller, Councilor Theodore E. Jones, Councilor Jasson Urey, Councilor Landis Erwin, Jr. Councilor Richard H. Miller, Mayor Andrew Woodley, Jr. Councilor - absent Also present was Joe Joseph, Borough Solicitor, Ryan T. Eggleston, Borough Manager 4. Public Comments / Public Participation Mr. George Henry, Greenville Heating and Air Conditioning spoke on his ongoing problem with water draining into his parking lot. It is in question whether the alley is a private alley or if the borough is to maintain it. Mr. Henry insists the alley is the boroughs and is requesting proof, through an ordinance, the alley was closed by the borough. He read a letter Borough Manager Eggleston sent to him. Council President Longiotti said borough officials are continuing to look into the matter and will get back to him with an answer. Mr. John McDonald again questioned when the Borough would have Tri-County figures he requested. 5. Approval of Minutes Council Vice President Henderson moved, seconded by Councilor Mueller that the minutes of the September 12, 2006 regular meeting and the September 26, 2006 special meeting be accepted as written. Motion approved. 6. Budget Report Councilor Urey moved, seconded by Council Vice President Henderson to accept the Budget Report – Fund 01 as presented. Motion approved. 1 7. Mayor’s items Mayor Miller had two items. The first was an announcement that the Greenville Area Chamber of Commerce will be providing Christmas decorations for the light poles on Main Street. The Chamber is taking donations if anyone is interested. Next, Mayor Miller presented Greenville Business and Professional Women’s Club President, Carole Hennegan with a proclamation proclaiming the week of October 16th through October 20th Women in Business Week in the Borough. 8. Council reports Councilor Mueller moved, seconded by Councilor Douglas to accept the monthly reports as written. Motion approved. a. Police report for September 2006 b. Fire Chief’s report for September 2006 c. Treasurer’s report for September 2006 The following reports were placed of file: a. Code Enforcement report for September 2006 b. Public Works report for September 2006 c. Department Head meeting report for September 29, 2006 d. GALSA meeting minutes for September 11, 2006 9. Reports from Council Committees Councilor Jones verbally reported the library book sale was a success. Council Vice President Henderson verbally reported on the GALSA meeting. Port-a-Johns will be removed next week. Council President Longiotti verbally reported the Borough sent their forms in for the COG purchasing program. No other council committee reports. 10. UNFINISHED BUSINESS None 11. NEW BUSINESS a. Ordinance 1457 – Amending Ordinance 1452 providing for a change in the sewer rental rates. Council Vice President Henderson moved, seconded by Councilor Urey for a first and final reading of Ordinance 1457 – Amending Ordinance 1452 providing for a change in the sewer rental rates. Motion approved. 2 Councilor Mueller moved, seconded by Councilor Auchter to adopt Ordinance 1457 – Amending Ordinance 1452 providing for a change in the sewer rental rates. Motion approved. b. Set date and time for Trick or Treat Councilor Jones moved, seconded by Councilor Douglas to set the day and time of Trick or Treat in the Borough from 4:00 p.m. – 6:00 p.m. on Saturday, October 28, 2006. Motion approved. Chief Stephens interjected a fraternity from Thiel College has offered their assistance in the neighborhoods with trick or treat. c. Tri-County’s special fall leaf pickup dates Councilor Auchter moved, seconded by Councilor Douglas to approve Tri-County’s fall leaf recycling pickup dates as Saturday, November 4th and Saturday, December 9th. Motion approved. d. Solicit bids for a new boiler for the Municipal building Councilor Urey moved, seconded by Councilor Mueller to authorize the Borough Manager to solicit bids for the purchase of a new boiler for the Municipal building. Motion approved. e. Solicit bids for the sale of two police cruisers Council Vice President Henderson moved, seconded by Councilor Auchter to authorize the Borough Manager to solicit bids for the sale of two police cruisers. Motion approved. f. Solicit bids for the purchase of a police cruiser Council Vice President Henderson moved, seconded by Councilor Auchter to authorize the Borough Manager to solicit bids for a ’06 or ’07 unmarked police cruiser. Motion approved. g. Solicit bids for a $250,000 Tax Anticipation Note Councilor Mueller moved, seconded by Councilor Auchter to authorize the Borough Manager to solicit bids for a $250,000 Tax Anticipation Note. Motion approved. h. Greenville Tax office request for permanent exonerations to the Per Capita Duplicate. Councilor Auchter moved, seconded by Councilor Mueller to approve the request from the Greenville Tax Office for permanent exonerations to the Per Capita Duplicate in the amount of $5.00. Motion approved. i. Accept Tom Hodge’s resignation from the Greenville Sanitary Authority Councilor Mueller moved, seconded by Councilor Auchter to accept Mr. Tom Hodge’s resignation from the Greenville Sanitary Authority effective immediately. Motion approved. 3  j. Advertise open seat on the Greenville Sanitary Authority Councilor Mueller moved, seconded by Council Vice President Henderson to approve the advertising of an open seat on the Greenville Sanitary Authority with the term expiring 6/30/08. Motion approved. k. Advertise upcoming open seat on the Greenville Municipal Authority Councilor Mueller moved, seconded by Council Vice President Henderson to approve the advertising of an upcoming open seat on the Greenville Municipal Authority. Motion approved. l. Portnoff Law Associates contract renewal Councilor Douglas moved, seconded by Councilor Urey to approve a two year contract renewal with Portnoff Law Associates for the collection of delinquent real estate taxes. This agreement will expire on December 31, 2008. Motion approved. m. Authorize HRG Engineering to develop bid specifications for Davidson Avenue Councilor Urey moved, seconded by Council Vice President Henderson to authorize HRG Engineering to investigate the Davidson Avenue storm pipe drainage problem, identify the cause of the problem (or the problem that the pipes are causing or may cause), recommend a solution (or solutions) to the Borough including potential costs to the Borough to solve the problem (including costs for permits and design, if needed and scope of the construction work). A roll call vote was taken. Councilor Jones No Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas Yes Councilor Urey Yes Councilor Mueller No Council President Longiotti Yes Motion approved 5-2 n. Rescind the temporary no parking on Clinton Street Council Vice President Henderson moved, seconded by Councilor Urey to rescind the temporary no parking restrictions on the north side of Clinton Street from Water Street to Prairie Park due to the Streetscape construction. Motion approved. 4  o. Specifications for the refuse contract Council Vice President Henderson moved, seconded by Councilor Mueller to approve the 3 options Councilor Douglas prepared for the bid specifications for the new refuse contract. It was requested by Councilor Auchter the Finance Committee develop a fair, franchise fee, based on prior year actuals, to be built into the contract and be paid to the borough quarterly. This would eliminate the current franchise fee payment schedule that is based on fees collected. Motion approved. Council President Longiotti requested the bid opening be at the next council work session on November 9, 2006. 12. Council Comments Council Jones stated because of the recent events of school shootings, he is concerned of the security and safety of the students at Greenville High School and asked Jr. Councilor Erwin to invite a representative from the high school to speak at the next council meeting on the safety of the students. Councilor Auchter reminded the council that a special meeting may be required to approve the refuse contract and asked for all the members to be present. Councilor Urey expressed his frustration in getting answers to complaints/problems that the residents bring to council. He stressed in order to make good and proper decisions it may take longer to get the results then the public likes, but he wants to avoid mistakes like had happened in the past. Councilor Douglas commented on the fact that some complaints are answered but, unfortunately, they may not be the answer they want and confuse the answer they don’t like with not getting an answer at all. 13. Borough Manager’s comments None 5 14. Bills for Approval Borough Manager, Ryan T. Eggleston, read the bill report for October 10, 2006. Payroll $124,473.63 Traffic Lights $ 647.83 Administration 10,257.30 Street Lights 6,467.54 Tax Expense 538.53 Airport 2,095.22 Douglas & Joseph 1,000.00 Park Utilities 307.48 Borough Building 877.36 Park Expense 4,890.90 Police Department 16,067.95 Bank Payments 676.40 Fire Department 8,036.04 Liability/Comp/Emp. Bond 14,009.90 Code/Zoning/COG 4,023.31 Sewer Sys. Operating Fund 134,814.81 Sewer Employee Ben 2,715.49 Capital Fund Projects 38,374.52 Street/Pub Works 11,993.30 Railroad Park 366.50 Total $382,634.01 Council Vice President Henderson moved, seconded by Councilor Mueller that the bills be paid as presented. Motion approved. Councilor Douglas abstained from the vote. 15. Adjournment Council Vice President Henderson moved, seconded by Councilor Urey to adjourn the regular meeting at 7:45 p.m. Motion approved. 16. Press Time Respectfully submitted, Ryan T. Eggleston Borough Secretary Borough of Greenville vh 6