Special Session of Council

MINUTES OF A SPECIAL MEETING OF GREENVILLE BOROUGH COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, SEPTEMBER 26, 2006 AT 6:30 P.M. 1. Call to Order – Council President Longiotti called the meeting to order at 6:30 p.m. 2. Roll Call - Pete Longiotti, Council President David Henderson, Council Vice President Pamela Auchter, Councilor Robin Douglas, Councilor Henry M. Mueller, Councilor Theodore E. Jones, Councilor Jasson Urey, Councilor Landis Erwin, Jr. Councilor – Absent Andrew Woodley, Jr. Councilor - Absent Richard H. Miller, Mayor Also present, Ryan T. Eggleston, Borough Manager and Joe Joseph, Solicitor 3. New Business a. Streetscape Phase II President Longiotti discussed the need for the Borough to enter into an agreement with Penn Dot and to revise the professional services agreement with E.G. & G. in order to continue with Phase II of the Streetscape Project. This next phase would tentatively include from the railroad tracks to the bridge on Main Street. He stated the “order of events” should be to enter into the agreement, get the revised designs, and then put it out to bid. Council Vice President Henderson moved, seconded by Councilor Auchter to authorize Borough Manager Eggleston and Council President Longiotti to work on the agreement with Penn Dot for the grant. Motion approved. Council Vice President Henderson moved, seconded by Councilor Auchter to authorize E.G. & G. to revise their professional services agreement for Council approval. Motion approved. b. Bracken Alley Council President Longiotti explained the bid process conducted by the Greenville Water Authority for the replacement of water lines on Bracken Alley. Two sets of bids were requested by the Water Authority, water lines only and a combined bid of water lines and storm sewer replacement. After a lengthy discussion, Councilor Mueller felt the difference of approximately $24,000 was not worth wasting time over and he felt the Borough and Water Authority should split the difference. 1  Borough Council Special meeting minutes September 26, 2006 Councilor Mueller moved to accept the bid from Kirila Contractors of $253,110 for water & sewer combined, contingent upon the Water Authority splitting the difference of approximately $24,000 with the Borough. Mayor Miller stressed that this is not the Borough’s bid to accept, it is the Water Authority’s. The Water Authority is only seeking the Borough’s commitment to pay “X”. With a lack of a second, the motion died. Councilor Auchter made a new motion for the Borough to contribute $114,540 to the Bracken Alley storm sewer project, seconded by Council Vice President Henderson. A roll call vote was taken. Councilor Jones No Councilor Auchter Yes Council Vice President Henderson Yes Councilor Douglas No Councilor Urey Yes Councilor Mueller Yes Council President Longiotti No Motion approved 4-3 c. Refuse contract – expires 12/31/06 Robin Douglas spoke of her findings in researching the specifications of refuse collection to go out to bid. Councilor Douglas requested the Borough Manager cover the commercial portion of the specifications and she would address the residential portion. Ms. Douglas covered various issues including recycling, leaf pickup, potential tax increase, and requests for specific items to be covered under the new contract. It was decided to hold a public hearing to begin immediately after the council work session on October 5th. A legal notice will be placed in the Record Argus. Councilor Douglas will have a list of the specifications for council to review at the next work session. Council President Longiotti wants to award the bid in November. d. E.G. & G. agreement for professional services Already discussed in item “a” 2  Borough Council Special meeting minutes September 26, 2006 e. Keystone Municipal Collection – contract renewal The contract between the Borough of Greenville and Keystone Municipal Collections expires on December 9, 2006. An automatically renew for an additional three-year term will commence unless a formal termination letter is sent to them by October 9, 2006. A lengthy discussion followed. Council Vice President Henderson requested a representative from the agency attend the next council work session on October 5th to answer questions and take comments on their procedures. Council Vice President Henderson moved, seconded by Councilor Mueller to authorize the Borough Manager to send a letter to Keystone Municipal Collections requesting a 1 year contract extension. Motion approved. A separate letter or meeting needs to follow with a list of corrections/improvements to be made, and then a consideration of a 3 year contract will be discussed. f. Other business Council Vice President Henderson moved, seconded by Councilor Mueller to authorize the Borough Manager to solicit bids for 1,000 foot of guard rail to be installed on the north side of South Park Blvd. Motion approved. Solicitor Joseph addressed the fact he will be filing a petition with the court in late October to request the courts approval of the EIT and millage rate. Council President Longiotti stated he should have those figures by mid October since the Finance Committee has begun to work on the budget. Mr. Dave Ferguson, Borough resident, briefly spoke on his observations of cracks in the new sidewalk in Main Street. He asked if this was going to be fixed. Borough Engineer, John Rusnak addressed his complaint stating firmly that “concrete cracks” and a final inspection was done on September 21st with the contractor, Borough Engineer and Borough officials. A punch list of approximately 30 items was generated and those items would be corrected to the Borough’s satisfaction. Mr. Rusnak repeated that concrete cracks and it will, unfortunately, continue to crack until the sidewalks are no longer there. Mayor Miller expressed his embarrassment over the lack of organization by local residents/clubs to welcome back service men and women from their tour of duty. He said this is currently being done by the “Yellow Ribbon Families” Chapter from Mercer. He will discuss topic with the former Mayor. 3  Borough Council Special meeting minutes September 26, 2006 4. Adjournment Council Vice President Henderson moved, seconded by Councilor Urey, to adjourn the meeting at 7:35 p.m. Motion approved. Respectfully submitted, Ryan T. Eggleston Borough Secretary vh 4