Regular Session of Council

Borough of Greenville Council Minutes 04.14.09 MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Tuesday, April 14, 2009 at 6:30pm 1. Call to Order Council President Longiotti called the meeting to order at 6:30pm and welcomed Boy Scout Troop 51. 2. Invocation: Pastor Phil Beck, Central Community Church Pledge of Allegiance led by Troop 51 3. Roll Call: Pete Longiotti, Council President Pamela S. Auchter, Vice President David P. Henderson, Councilor Henry M. Mueller, Councilor Alfred L. Peden, Councilor Brian W. Shipley, Councilor Jasson W. Urey, Councilor Richard H. Miller, Mayor Also present: Department Heads: Joe Joseph, Borough Solicitor Steve Thompson, Fire Chief Ryan T. Eggleston, Borough Manager Tracey Vale, Treasurer John Rusnak, HRG Engineers Don Patterson, Code/Zoning Officer Nancy Little, Secretary Anthony D’Alfonso Tom D’Alfonso Media: Roberta Leonard Caleb Stright, Record-Argus John McDonald Monica Pryts, Herald Diana Miller Don Shaw Boy Scout Troop 51: Greyson, Timothy Cullen, Robert Wilt, Thomas Christman, John Cullen, Vince, Vince Caswell, Joe Riley, Blake Horne, Dillon Leonard, Alex Leonard, Lucas Bees, Sean Huff, Drew Loutzenhiser, Steve Huff and Fred Bees. 4. Public Comments None. 5. Approval of Minutes Motion by Councilor Urey, seconded by Councilor Peden, that the minutes of the March 10, 2009 meeting be approved as written. Motion carried. 1 Borough of Greenville Council Minutes 04.14.09 6. Budget Report Mr. Eggleston gave an overview of the budget report. Motion by Councilor Henderson, seconded by Councilor Auchter, to approve the budget report. Motion carried. 7. Mayor’s items Mayor Miller encouraged council to attend the League of Women Voters debate scheduled for Thursday, April 16 at Greenville High School. A copy of page 4 of the March Public Works report was distributed. Mayor Miller requested more information on recording the location of utility pipelines located under borough streets. Mr. Rusnak stated the PA One Call system is in place to identify pipeline locations, but the utility companies are ultimately responsible for their lines. 8. Council reports A. Treasurer’s report for March 2009 B. Fire report for March 2009 C. Code/Zoning Officer report for March 2009 D. GALSA agenda for the April meeting Councilor Shipley suggested deferring the Public Works March report to the Street Committee and council concurred. Motion by Councilor Shipley, seconded by Councilor Henderson, to accept the monthly reports as presented. Motion carried. 9. Reports from Council Committees Councilor Henderson reported the council ad hoc committee to GALSA will submit a report at the May council meeting. He also reported the Kiddie pool at Riverside Park is being repaired. There are several volunteers currently working on repairs to the amphitheatre. 10. UNFINISHED BUSINESS A. Mr. Rusnak presented the engineers report. At this morning’s Streetscape meeting the bricking and crosswalk issues were discussed and possibly resolved. Paving should begin soon. On the Elm Street project, the general contractor, SET Inc., has been mailed their notice to proceed. Bids are being received for the new Public Works garage with a bid opening date of Monday, April 20 at 1:00pm. B. The borough is accepting applications for two seats to be filled on the Zoning Hearing Board for a 3 year term which meets as needed, the Code Appeals Board for a 5 year term which meets as needed and the Horizon Hospital Board which meets twice yearly. C. Motion by Councilor Shipley, seconded by Council Henderson, to accept the recommendation from the Finance Committee to notify in writing the Shenango River Watchers of the Borough’s commitment of $10,000 (to be allotted over the next two years) for the river cleanup project as outlined by Mr. Hugh Clark. Motion carried. 2 Borough of Greenville Council Minutes 04.14.09 D. Motion by Councilor Auchter, seconded by Councilor Urey, to adopt Resolution 2009-03 for an updated code permit fee schedule. Motion carried. 11. NEW BUSINESS A. Council granted permission to use Central Park for Kiwanis’ National Day of Prayer event on May 7, 2009. B. Council reviewed a letter from Greenville Water Authority outlining an application for a proposed 16” waterline across Shenango River. There was no objection. C. Motion by Farmer’s Market Chair Shipley, seconded by Councilor Henderson, to appoint Kristine Derrick from Highpoint Farm as Market Manager. Motion carried. D. Motion by Councilor Auchter, seconded by Councilor Henderson, to award the Riverside Park 2009 Mowing contract to Doug Smith Lawn & Landscaping. The bid was $17,628.00 for an estimated 12 mowings. Motion carried. E. Ms. Leonard provided additional details concerning support letters requested by Thiel College. Funding is requested through the Department of Education and has no impact on requests made for federal or state allocations on behalf of Greenville Borough. Motion by Councilor Urey, seconded by Councilor Mueller, to permit Council President Longiotti to sign and mail the support letters. Motion carried. F. Motion by Councilor Henderson, seconded by Councilor Auchter, to approve 141 Per Capita exonerations from the Greenville Tax office. Motion carried. G. Motion by Councilor Mueller, seconded by Councilor Auchter, to approve a transfer of $35,889.65 from the liquid fuels fund to the general fund requested by the Borough Treasurer. Motion carried. H. Motion by Councilor Peden, seconded by Councilor Henderson, to approve the recommendation from the Street Committee to authorize the Borough Engineer to prepare advertisement for the 2009 Paving Program. Councilor Urey stated the streets to be advertised include Ohl Street, Clinton Street and the High Rise Parking Lot and paving will be a yearly budgeted project. Motion carried. I. Motion by Councilor Mueller, seconded by Councilor Henderson, to approve the recommendation from the Airport Commission to advertise for possible interest from individuals to enter into a farming agreement on airport lands. Motion carried. J. Motion by Councilor Shipley, seconded by Councilor Urey, to schedule a public hearing on May 7th at 5:30 p.m. in council chambers regarding changing the current zoning ordinance on the overlay district as recommended by the Planning Commission. Mr. Eggleston reported several items must be 3 Borough of Greenville Council Minutes 04.14.09 completed before the public hearing; for example, posting the site. If all items are not completed by May 7 he will communicate a change of the public hearing date. Motion carried. K. Motion by Councilor Urey, seconded by Councilor Henderson, to schedule a public hearing on May 7th at 6:00 p.m. in council chambers regarding the request from First Baptist Church to vacate Cherry Alley. Motion carried. L. Further discussion regarding possible delegate appointment from Greenville to Mercer County Tax Collection Committee (TCC) was tabled until May. M. Mr. Eggleston presented a letter from the Bureau of Aviation regarding a grant award for Obstruction Removal for Runways at the airport. 12. Council Comments Councilor Shipley commended the Airport Commission on pursuing leasing farm land near to the airport. This project will bring income to the borough instead of paying an outside contractor to brush hog the area. Councilors Auchter, Peden and Longiotti all welcomed Boy Scout Troup 51, a respectful group of young boys. Councilor Auchter stated many positive things and events are coming up in Greenville and invited the community to watch and participate. Councilor Henderson invited council and the community to GALSA’s fundraiser, “A Taste of Italy” on April 26. Councilor Urey reports paving and parking in the downtown has ongoing review. Council President Longiotti announced the Knights of Columbus are celebrating the 100th anniversary of the Greenville charter in November. Several events are in the planning stages. 13. Borough Manager’s Comments Mercer County Boroughs Association Spring meeting reservations are due in the Borough Office by Friday, April 17, 2009 at noon. The meeting is April 30 at 6:00p at Fredonia Presbyterian Church. Mr. Eggleston distributed the 2008 Draft Audit. Formal presentation will be made by auditors Paparone, Stillwaggon & McGill at the May 7th Work Session. 4 Borough of Greenville Council Minutes 04.14.09 14. Bills for Approval Payroll $177,116.10 Administration/Buildings 13,737.18 Tax 4,956.80 Douglas and Joseph 1,250.00 Police 13,685.78 Fire 9,951.89 Code, Zoning & COG Department 3,900.58 Streets/Public Works 14,682.24 Streetscape II 5,578.88 Airport 912.86 Park 5,494.54 Insurance 6,568.18 Sewer System Operating Fund 37,463.69 2006 Excess Interest Payment 44,181.00 Capital Fund Projects 3,827.05 Total $343,306.77 Motion by Councilor Urey, seconded by Councilor Mueller, that the bills be paid as presented. Motion carried. 15. Adjournment Having no other business before council, motion by Councilor Urey, seconded by Councilor Peden, to adjourn the meeting at 7:21pm. Motion carried. Respectfully submitted, Ryan T. Eggleston Borough Manager 5