Regular Session of Council

Borough of Greenville Council Minutes 05.12.09 MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Tuesday, May 12, 2009 at 6:30pm 1. Call to Order Council President Longiotti called the meeting to order at 6:31pm. 2. Invocation: Pastor David Dobi, First Presbyterian Church Pledge of Allegiance 3. Roll Call: Pete Longiotti, Council President Pamela S. Auchter, Vice President David P. Henderson, Councilor Henry M. Mueller, Councilor Alfred L. Peden, Councilor Brian W. Shipley, Councilor Jasson W. Urey, Councilor Richard H. Miller, Mayor Also present: Department Heads: Joe Joseph, Borough Solicitor Dennis Stephen, Chief of Police Ryan T. Eggleston, Borough Manager Steve Thompson, Fire Chief Nancy Little, Secretary Tracey Vale, Treasurer Paul Boyer, Streets Superintendent Anthony D’Alfonso Don Patterson, Code/Zoning Officer Tom D’Alfonso Becky McFadden Media: Diana Miller Caleb Stright, Record-Argus Don Shaw Monica Pryts, Herald Esther Wasser Kate Yasgur 4. Public Comments Mrs. Wasser spoke about vacating Cherry Alley. She requested council keep the alley public and let her have access to her property. Mrs. McFadden, representing the Women’s Action Group, announced “Streetscape Celebration” scheduled for June 11, 2009 from 5:00p to 8:00p. Because the municipal building is in the midst of the Streetscape II project she requested space to pass out treasure/scavenger hunt materials. 5. Approval of Minutes Motion by Councilor Henderson, seconded by Councilor Mueller, that the minutes of the April 14, 2009 meeting be approved as written. Motion carried. 6. Budget Report 1 Borough of Greenville Council Minutes 05.12.09 Mr. Eggleston gave an overview of the budget report. Motion by Councilor Mueller, seconded by Councilor Henderson, to approve the budget report. Motion carried. 7. Mayor’s items Mayor Miller distributed an announcement regarding Thiel College’s participation in the Yellow Ribbon Program, which supports military learners. On file. 8. Council reports A. Police reports for March and April 2009 B. Treasurer’s report for April 2009 C. Fire report for April 2009 D. Public Works reports for March and April 2009 E. Code/Zoning Officer report for April 2009 F. GALSA agenda for the May meeting Motion by Councilor Peden, seconded by Councilor Urey, to accept the monthly reports as presented. Motion carried. 9. Reports from Council Committees Councilor Henderson reported Riverside Park’s playground equipment is in urgent need of replacement/upgrade. Councilor Auchter announced the Elks Club is obtaining a grant for the project. GALSA has approximately $22,000 designated for site review. Councilor Henderson suggests spending approximately $2,000 of these funds for a park site review. A current review will enhance the probability of receiving grant monies. Councilor Shipley added that a nearby township is also interested in funding this project. The Elks Club grant will be awarded in October with funds available in January 2010. Council President Longiotti attended a Mercer County MPO meeting in Hermitage yesterday. They are working on a 12 year plan and also announced Route 18 will see some resurfacing this summer. 10. UNFINISHED BUSINESS A. John Stillwaggon presented the 2008 audit. Motion by Councilor Mueller, seconded by Councilor Urey, to accept the 2008 audit by Paparone, Stillwaggon & McGill. Motion carried. B. Motion by Councilor Henderson, seconded by Councilor Auchter, to appoint Mario Marini to the Horizon Hospital System Authority Board for a five year term. Motion carried. C. Motion by Councilor Peden, seconded by Councilor Auchter, to appoint Thomas D’Alfonso to the Zoning Hearing Board for a three year term. A roll call vote was taken: Councilor Shipley Yes Councilor Auchter Yes Councilor Henderson No 2 Borough of Greenville Council Minutes 05.12.09 Councilor Peden Yes Councilor Urey Yes Councilor Mueller Yes Councilor Longiotti Yes Motion carried with a 6-1 vote. D. Motion by Councilor Mueller, seconded by Councilor Henderson, to adopt Resolution 2009-05 regarding the recommendation from the Personnel Committee to appoint Frank Vanderslice as delegate and Brian Shipley as alternate delegate to the County Tax Collection Committee. Motion carried. E. A letter from Joseph Ribley of GALSA, regarding the Concert in the Park event to be held May 23rd was discussed. On file. Mr. Eggleston reported details were forwarded to our insurance carrier and there is no additional cost. Council President Longiotti stated he is apprehensive about holding the event, but noted the issue was voted on and approved at the March council meeting and no further action is required. F. Motion by Councilor Auchter, seconded by Councilor Shipley, to approve a donation of $1,500.00 to the Greenville Area Heritage Day Committee as recommended by the Finance Committee. Motion carried. G. Council President Longiotti stated the vote on the request to vacate Cherry Alley was deferred at the public meeting. A roll call vote was taken: Councilor Shipley No Councilor Auchter No Councilor Henderson No Councilor Peden No Councilor Urey Yes Councilor Mueller No Councilor Longiotti No The motion to vacate Cherry Alley was defeated by a 6-1 vote. 11. NEW BUSINESS A. Motion by Councilor Mueller, seconded by Councilor Urey, to approve 442 Per Capita additions and 69 Per Capita exonerations from the Greenville Tax office. Motion carried. B. Motion by Councilor Henderson, seconded by Councilor Auchter, to reappointment Borough Manager Ryan Eggleston to the Shenango Valley Enterprise Zone Board for a four year term. Motion carried. C. Motion by Councilor Urey, seconded by Councilor Peden, to adopt Resolution 2009-04 regarding purchasing American made products to stimulate the present economy. Motion carried. D. Motion by Councilor Shipley, seconded by Councilor Peden, to re-appoint Sharp Collections for delinquent Per Capita tax collection. Motion carried. 3 Borough of Greenville Council Minutes 05.12.09 E. Motion by Councilor Henderson, seconded by Councilor Urey, to accept the recommendation from Chief Stephens and the Personnel Committee regarding the hiring of Robert D. Woodley as part-time crossing guard with wages of $7.15/hour. It was noted this is a replacement, not a new hire. Motion carried. F. Motion by Councilor Mueller, seconded by Councilor Henderson, to accept the recommendation from Chief Stephens and the Personnel Committee regarding the hiring of Michael D. Black as new part-time parking enforcement officer with wages of $9.50/hour. Chief Stephens stated Mr. Black will work 20-25 hours per week. Mayor Miller asked council reconsider the $25 fine currently imposed on shoppers of the downtown. Councilor Urey reported the Street Committee is reviewing fines and parking passes and until a decision is reached warnings will be given. Motion carried. G. Motion by Councilor Henderson, seconded by Councilor Urey, to accept the recommendation from Chief Stephens and the Personnel Committee regarding the hiring of one new part-time police officer, Robert D. Muschick, with wages in accordance with the current police contract. It was noted this officer will be a fill in on the schedule and not a replacement. Motion carried. H. Motion by Councilor Shipley, seconded by Councilor Urey, authorizing HRG to advertise 2009 Paving Program and Taylor Street Project with a bid opening date of June 4th. Motion carried. I. Motion by Councilor Shipley, seconded by Councilor Henderson, authorizing HRG to review St. Michael Church Cemetery alley. Motion carried. J. Motion by Councilor Henderson, seconded by Councilor Shipley, to approve possible additional concrete for ramps for driveways on Eagle Street, with a stipulation that the additional cost will not exceed grant monies. Motion carried. K. Motion by Councilor Henderson, seconded by Councilor Urey, to approve the recommendation from the Street Committee to execute land owner agreement with DEP for canoe launch access road to be constructed by the Shenango Rivers Watch in Riverside Park. A roll call vote was taken: Councilor Shipley Yes Councilor Auchter Yes Councilor Henderson Yes Councilor Peden Yes Councilor Urey Yes Councilor Mueller No Councilor Longiotti Yes Motion carried with a roll call vote of 6-1. L. Motion by Councilor Mueller, seconded by Councilor Urey, regarding approval of Sereday Excavating as low bidder for demolition of 53 South Second Street for $4,300.00, funded through CDBG grant. On file. Motion carried. 4 Borough of Greenville Council Minutes 05.12.09 M. Motion by Councilor Urey, seconded by Councilor Auchter, to approve recommendation from RBS Consultants regarding low bidder for Fuel Farm Facility Project for Greenville Airport. On file. Motion carried. N. Motion by Councilor Urey, seconded by Councilor Peden, to approve the low bid from Weaver Steel Construction for $230,000.00 for Borough of Greenville Public Works Garage. On file. Motion carried. Mr. Joseph stated Weaver Construction may be somewhat inexperienced in completing the paperwork due for the project. HRG has requested an executive supplemental contract to allow them to review all documents submitted as project manager. Motion by Councilor Henderson, seconded by Councilor Shipley, to approve the executive supplemental contract. Mayor Miller noted the difference between the borough funds allotted, $300,000.00 and the low bid and suggested HRG’s recommendation on the low bid was suspect and the additional contract was a vehicle to obtain the remaining borough funds. Mr. Joseph recommended proceeding with the agreement. Motion carried. 12. Council Comments Councilor Henderson commended Mrs. McFadden for the latest GALSA fundraiser, an ad and coupon in the local newspaper to make donations to GALSA. This endeavor has raised $8,000 so far. Councilor Urey commended the Women’s Action Group for directing the “Spring into Action” cleanup event in April. The downtown and parks were swept and cleaned up and looks great. Kudos also to borough employees. 13. Borough Manager’s Comments West Central Job Partnership provided materials on mobile Stimulus Project Crews. On file. This information has been forwarded to the Street Department and Waste Water Treatment Plant for summer helpers. A letter from our Sanitary Engineers requesting permission to install a small antenna on the municipal building roof to assist in GPS tracking and surveying pipes has been forwarded to the Street Committee. Mr. Eggleston submitted a report on 2009 tenant registration. We have received 332 responses. At the April council meeting we reported 574 names forwarded to the Greenville Tax Office. As of today, 156 more have been sent on for a total of 730 people added to the Per Capita roll. Some landlords have not registered their tenants with the borough. Approximately 25 complaints will be filed with the District Magistrates office as per Ordinance 1180 by Friday. 14. Bills for Approval Payroll $180,345.28 Administration/Buildings 9,153.20 Tax 572.92 Douglas and Joseph 1,250.00 5 Borough of Greenville Council Minutes 05.12.09 Police 19,577.92 Fire 14,908.51 Code, Zoning & COG Department 1,484.03 Streets/Public Works 24,585.65 Airport 1,294.34 Park 6,958.93 Insurance 6,120.18 July 2009 Bond payment 225,733.04 2009 Greenville Public Library donation 5,000.00 2009 Strayhaven donation 750.00 Greenville House tax refund per court order 36,719.86 Sewer System Operating Fund 59,007.71 Capital Fund Projects 2,100.00 Total $595,561.57 Motion by Councilor Urey, seconded by Councilor Henderson, that the bills be paid as presented. Motion carried. 15. Adjournment Having no other business before council, motion by Councilor Urey, seconded by Councilor Henderson, to adjourn to executive session at 7:51pm. Motion carried. Respectfully submitted, Ryan T. Eggleston Borough Manager 6