Regular Session of Council

Borough of Greenville Council Minutes 08.14.12 BOROUGH OF GREENVILLE www.greenvilleborough.com MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Tuesday, August 14, 2012 at 6:30 p.m. 1. Call to Order Council President Shipley called the meeting to order at 6:30 p.m. David Starry, Sugar Grove Township, videotaped the proceedings. 2. Invocation: Dr. Aland Smith, Hillside Presbyterian Church Flag Salute led by Councilor Donald B. Shaw 3. Roll Call: Brian W. Shipley, Council President Pamela S. Auchter, Council Vice President Theodore E. Jones, Council President Pro Tempore Anthony D’Alfonso, Councilor - absent Thomas D’Alfonso Jr., Councilor - absent Alfred L. Peden, Councilor Donald B. Shaw, Councilor Joshua Stephens, Mayor - excused Jasson W. Urey, Borough Manager Shane Olson, J. D., Douglas, Joseph & Olson, Solicitor Also present: Staff: Colleen Barwell David Starry Dennis Stephens, Police Chief Dennis Cascio Tom Walsh Steve Thompson, Fire Chief Allison Clapper Mary Young Don Patterson, Code Gary Gearhart Linda Zuschlag Nancy Little, Secretary Vivian Gearhart David Hetrick, Financial Assistant Amber Poteet Media: Caleb Stright, Record-Argus 4. Public Comments/Public Participation Colleen Barwell, 35 Clarksville Street, questioned code expenses, a Clarksville Street property, sale of old public works garage, borough owned property taxes and a traffic accident on Main Street. Gary Gearhart, 64 North Race Street, commented on a traffic accident on Main Street and the North Race Street Bridge. 1 Borough of Greenville Council Minutes 08.14.12 Dennis Cascio, Hempfield Township, commented on the Ohl Street Bridge. 5. Approval of Minutes Motion by Councilor Shaw, seconded by Councilor Peden, that the July 5 & 10, 2012 minutes be approved as written. Motion carried. 6. Budget Report Motion by Councilor Peden, seconded by Councilor Jones, to approve the budget report. Mr. Urey noted the financial reports have been modified, with more information to be better understood. LST collections are lagging behind from last year, something he and Mr. Hetrick will be investigating. Numbers budgeted for worker's compensation and unemployment line items will be corrected in 2013. An audit revealed a shortfall of about $22,000 in worker's compensation, which is another reason to conduct a recovery review. Mr. Urey called on Mr. Hetrick, who said there was a $9,000 adjustment to unemployment expense and it was amended after quarterly reports were completed. On a positive note, the borough received a one-time refund of $26,000, as insurance claims did not meet projections. Motion carried. 7. Bills for Approval Payroll $126,959.26 Administration 17,680.93 Police 19,820.85 Fire 14,362.36 Code 21,496.76 Public Works 10,018.11 Airport 1,251.01 Park 2,612.98 Sewer 65,042.24 Total $279,244.50 Motion by Councilor Shaw, seconded by Councilor Auchter, that the bills be paid as presented. Motion carried. 8. Monthly department and staff reports A. Financials B. Police C. Fire D. Code E. Secretary Motion by Councilor Peden, seconded by Councilor Shaw, to accept the monthly reports as presented. Motion carried. 9. Mayor report None. 2 Borough of Greenville Council Minutes 08.14.12 10. Reports from Council Committees Councilor Jones reported he is looking for two candidates for junior councilor. Strayhaven is having fundraisers. The Farm Market is doing well, with another positive comment from a local resident received today. The Library had no meetings in July or August. Councilor Shaw reported Greenville Water Authority East Side Project is underway, making good progress and doing a great job. Councilor Auchter reported the Code Committee met recently and invited the audience to the August Sanitary Authority meeting on Thursday. Councilor Peden reported one agenda item, the bid for the old public works garage. Council President Shipley reported the proposed sidewalk between the Borough and Hempfield Township along Hadley Road is still in the works. The decision to move ahead with the project has been pushed back until the next MPO meeting, with a start date in 2013. 11. Unfinished Business A. Motion by Councilor Jones, seconded by Councilor Shaw, for a first and final reading of Ordinance 1516 on vacating a portion of Rose Alley. Motion carried. Mr. Urey read the ordinance. B. Motion by Councilor Shaw, seconded by Councilor Jones, to enact Ordinance 1516 on vacating a portion of Rose Alley. Motion carried. A. Motion by Councilor Jones, seconded by Councilor Peden, to accept the bid from Greenville Ice for the old public works garage at 50 Achre Way. The solicitor is preparing a sales agreement. Motion carried. 12. New Business A. Motion by Councilor Shaw, seconded by Councilor Auchter, to accept the tax collector's report of zero (0) additions to the Per Capita roll and eight (8) exonerations in the amount of $40.00 from the Greenville Tax office. Motion carried. B. A motion to allow primitive camping at Riverside Park during the Greenville Moose Rider State Rally in September 2013 was made, withdrawn then tabled. Council requested Mr. Urey complete details of the event including the closure of a portion of Shenango Street and Hurlbert's parking lot for the Rally. C. Motion by Councilor Jones, seconded by Councilor Peden, to enact Resolution 2012- 15 to dispose of old duplicate municipal records. Motion carried. D. Motion by Councilor Jones, seconded by Councilor Peden, to authorize Leahy Company Inc. to conduct a worker's compensation premium recovery review. Motion carried. 3 Borough of Greenville Council Minutes 08.14.12 E. Motion by Councilor Shaw, seconded by Councilor Auchter, to accept recommendation from RBS Consultants to award Greenville Municipal Airport project to rehabilitate (replace) tie downs on apron bid of $168,666.00 to H. Wayne Erdice Construction Inc. Motion carried. F. Motion by Councilor Auchter, seconded by Councilor Peden, to approve recommendation from Borough Manager to accept the resignation of parks seasonal employee Zachary Woodson as of August 7, 2012. Motion carried. 13. Council Comments Councilor Jones commented he would like to see a financial report on fundraising and restoration plans for Greenville Memorial Swimming Pool. He also requested hand held microphones for council chambers. Council President Shipley replied Mr. Urey has been looking into it. Councilor Peden agreed with Councilor Jones on seeing a financial report from the swimming pool fundraising committee. Council President Shipley announced the Special Council Meeting on Monday, August 20, 2012 at Thiel College. 14. Borough Manager Comments None. 15. Adjournment Having no other business before council, motion by Councilor Shaw, seconded by Councilor Peden, to adjourn the meeting at 7:21 p.m. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager/Secretary 4