Regular Session of Council

Borough of Greenville Council Minutes 06-11-13 BOROUGH OF GREENVILLE www.greenvilleborough.com MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Tuesday, June 11, 2013 at 6:30 p.m. 1. Call to Order Brian W. Shipley, Council President 2. Invocation: Pastor David Dobi, First Presbyterian Church Flag Salute led by Council Vice President Pamela Auchter 3. Roll Call: Brian W. Shipley, Council President Pamela S. Auchter, Council Vice President Theodore E. Jones, Council President Pro Tempore Anthony D’Alfonso, Councilor Kateri Linn, Councilor Alfred L. Peden, Councilor – excused Donald B. Shaw, Councilor Joshua Stephens, Mayor Jasson W. Urey, Borough Manager James E. Douglas, J. D., Esquire, Douglas, Joseph & Olson, Solicitor Also present: Michael McLaughlin Frank Vanderslice Linda Zuschlag David Dobi Mike McKinney Jessica Allen Marli Urey Amber Poteet Amy Hollowell Damien Grinell Vivian Gearhart Gary Gearhart Beth Schuffert Audra Amos Katrynna Amos Staci Osborne John Stuyvesant Charlie McErlain Vivian LaCamera Staff: Media: Steve Thompson, Fire Chief Caleb Stright, Record-Argus David Hetrick, Financial Assistant Megan Heathcote, Administrative Assistant Lyle Huffman, Director of Public Services Chief Stephens presented Officer Hellman with a Medal of Valor. 4. Public Comments 1 Borough of Greenville Council Minutes 06-11-13 Charlie McErlain, President of Greenville Area Soccer Association, spoke on the agreement that the Borough has with little league and asked for a copy so GSA can present something similar to Council. Vivian LaCamera, spoke on matters concerning her request from last week on raising money for Sharing and Caring for Persons in Need of Mercer County, Inc. Jessica Allen, Lancaster Avenue, spoke on matters concerning the road work on Main Street and how it is affecting her business. 5. Approval of Minutes Motion by Councilor Jones, seconded by Councilor Shaw, that the May 14, 2013 minutes and the be approved as written. Motion carried. 6. Approval of Budget Report Motion by Councilor Auchter, seconded by Councilor D’Alfonso, to approve the monthly budget report. Mr. Urey pointed out that year to date expenditures are at 39.2% and last year we were at 48%. This is due to refunding our bond; we usually make two bond payments every year. One in June and one in December. Since we refunded the bond we only have to make one payment at the end of December. Motion carried. 7. Bills for Approval Payroll $198,851.82 Administration 38,169.25 Police 25,886.98 Fire 12,469.74 Code 2,275.41 Public Works 80,062.16 Airport 2,219.79 Park 3,405.13 Sewer 135,644.93 Total $498,885.21 Motion by Councilor Shaw, seconded by Councilor Auchter, to pay the bills as presented. Motion carried. 8. Approval of department and staff reports A. Code – May B. Financials – May C. Police – April D. Fire – May Motion by Councilor Auchter, seconded by Councilor Shaw, to accept the monthly reports as presented. Motion carried. 9. Mayor report 2 Borough of Greenville Council Minutes 06-11-13 Mayor Stephens reported that the Greenville 175th Anniversary Summer Concert Series kicked off the past weekend, with a good turnout, and that it will continue every Saturday. He added that the next big event will be the fireworks and Heritage Days. 10. Council Committee reports Councilor Jones reported that the Farmer’s Market is going well. Strayhaven is working on different fundraisers. Councilor Shaw reported that the Water Authority is still working on the east side project and that he has been out of town for a few months so he hasn’t been able to attend any meetings. Councilor Auchter reported that Sanitary Authority didn’t meet last month and that their next meeting is Thursday, June 13th at 6pm if anyone would like to attend. Councilor Linn reported that the Planning Commission will be having a picnic in Greenville for the first time and the Library meeting is next week. Councilor D’Alfonso reported that the Canal Museum didn’t meet and the Railroad Museum is in the process of painting Engine 604. 11. Unfinished Business A. John Stillwaggon from Stillwaggon & McGill gave a presentation on the 2012 audit. B. Motion by Councilor Jones, seconded by Councilor Auchter, to accept the 2012 audit by Stillwaggon & McGill. Motion carried. 12. New Business A. Motion by Councilor Auchter, seconded by Councilor Shaw, to accept the Tax Collector’s report of one hundred and eight (108) additions to the Per Capita roll and eight (8) permanent exonerations in the amount of $40.00 from the Greenville tax office. Councilor Jones asked why the number of additions is so high. Mr. Vanderslice said that it was like that two years ago. Mr. Urey added that the tenant registrations help us with this. Motion carried. B. Motion by Councilor Jones, seconded by Councilor D’Alfonso, to appoint Linda Zuschlag to the Horizon Hospital System Authority for a five year term. Motion carried. C. Motion by Councilor Shaw, seconded by Councilor Auchter, to table the appointment to the Water Authority Board for a term that expires on December 31, 2016. President Shipley said that they received a letter of interest from Joe Santell. Councilor Linn asked if it would be possible to get a resume from each applicant. Councilor Auchter agreed that it was a good idea. A roll call vote was taken: Councilor Jones No Councilor Shaw Yes Councilor Auchter Yes 3 Borough of Greenville Council Minutes 06-11-13 Councilor Linn Yes Councilor A D’Alfonso No Council President Shipley Yes Motion carried, 4-2. D. Motion by Councilor Shaw, seconded by Councilor Auchter, to appoint Todd Heathcote to the Sanitary Authority Board for a five year term. Motion carried. E. Motion by Councilor Auchter, seconded by Councilor Shaw, to appoint Jasson Urey to the Shenango Valley Enterprise Zone Board for a four year term. Motion carried. F. Motion by Councilor Jones, seconded by Councilor Shaw, to appoint Brian Shipley to the Shenango Valley Enterprise Zone Board for a three year term. Motion carried 5-0 with President Shipley abstaining. G. Motion by Councilor Shaw, seconded by Councilor D’Alfonso, to accept the $5,000 bequest from the Baughman Trust for Riverside Park. Motion carried. H. Motion by Councilor Auchter, seconded by Councilor Shaw, to accept the recommendation from the Airport Commission to advertise and award the low bidder for the Greenville Airport Runway 15-33 Extension pending PennDot concurrence. Motion carried. I. Motion by Councilor Jones, seconded by Councilor Linn, to accept the recommendation from Chief Stephens to hire Eric Allen as part-time police officer effective June 11, 2013. Motion carried. J. Motion by Councilor Jones, seconded by Councilor D’Alfonso, to accept the recommendation from the Street Committee to accept Buchart Horn’s Road Priority Program. Mayor Stephens asked what all the Borough was receiving for $10,000. President Shipley said that the engineer will be evaluating every road/alley, giving pictures, assessments, cost estimates, and traffic counts which they will use to come up with a list to present to Council to use as a guide. He added that the cost estimates will help us when applying for grants. Mr. Urey said that this will be something we can use from year to year and update as costs of materials change. Councilor Jones asked about an intern getting involved. President Shipley said the Street Committee weighed the pros and cons and this was the decision they came up with. He also said that it will take 45-60 days to receive the reports and that we can hopefully be able to start paving roads before summer is over. Motion carried. K. Motion by Councilor Shaw, seconded by Councilor Linn, to accept the resignation of Mike Wilson from the Public Works Department, effective May 31, 2013. Motion carried. L. Motion by Councilor Shaw, seconded by Councilor Jones, to advertise for entry level full time position in Public Works. Motion carried. M. Motion by Councilor D’Alfonso, seconded by Councilor Linn, to grant request to close Main Street from Water Street to College Avenue and allow open containers in a designated and controlled area for the Fall Festival scheduled for October 26, 2013 4 Borough of Greenville Council Minutes 06-11-13 from 5:30pm – midnight with final approval of plans to be approved by the Borough Manager. Motion carried. N. Motion by Councilor Jones, seconded by Councilor Auchter, to accept the recommendation from the ACT 47 plan to send a letter of intent to DCED requesting technical assistance to complete a police study at no cost to the borough. Motion carried. O. Motion by Councilor Shaw, seconded by Councilor D’Alfonso, to accept Resolution 2013-11 Sale of bobcat Planer. Motion carried. 13. Council Comments Councilor Jones encouraged everyone to utilize the farmer’s market. He added that if you are a senior citizen you can get a $20 voucher if you qualify. Councilor Jones said that everyone should support Strayhaven fundraisers also. Councilor Auchter expressed her appreciation to our police and fire department. She said they do a great job and she thanked them. Councilor D’Alfonso congratulated Officer Hellman on a job well done. 14. Mayor’s Comments Mayor Stephens welcomed Eric Allen to the police department stating that he will be an asset. He also congratulated Officer Hellman and Officer Brown from Pymatuning Township. Mayor Stephens also thanked Linda Zuschlag and Todd Heathcote for stepping up to fill open board seats. 15. Council President Comments President Shipley congratulated Officer Hellman. 16. Borough Manager Comments Mr. Urey said that he appreciates our police and fire departments and that they do an amazing job. He added that the department heads are doing a great job as well. 17. Adjournment Having no other business before council, motion by Councilor Shaw, seconded by Councilor Auchter, to adjourn the meeting at 7:34. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager/Secretary 5