Regular Session of Council

Borough of Greenville Council Minutes 01-11-16 BOROUGH OF GREENVILLE www.greenvilleborough.com MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Monday, January 11, 2016 at 7:00 p.m. 1. Call to Order Brian W. Shipley, Council President 2. Invocation: Pastor Jim Chapin, Living Work Christian Center Flag Salute led by Councilor Amy Hollowell 3. Roll Call: Brian W. Shipley, Council President Amy Hollowell, Council Vice President Jonathan Bailey, Council President Pro Tempore Kristy Fox Paul Hamill Donald B. Shaw - Excused Linda Zuschlag Joshua Stephens, Mayor – Excused Jasson W. Urey, Borough Manager James E. Douglas, Solicitor Also present: Frank Vanderslice Lisa Hamill Paul Molton Tina Heckathorn Dr. Mary Jane Hirt David Reeves Pastor Jim Chapin John McDonald Staff: Media: Rosalynn Reagle, Administrative Assistant Caleb Stright, Record-Argus Lyle Huffman, Director of Public Services David Hetrick, Financial Assistant 4. Public Comments Resident – None Non-Resident – Sgt. Paul Molton spoke regarding the replacement of officers in the Greenville/West Salem Police Department. 1 Borough of Greenville Council Minutes 01-11-16 5. Approval of Minutes Motion by Councilor Zuschlag, seconded by Councilor Bailey that the December 8, 2015 regular session minutes be approved as written. Motion carried 6-0. Motion by Councilor Hollowell, seconded by Councilor Bailey that the January 4, 2016 re- organizational session minutes be approved as written. Motion by Councilor Fox, seconded by Councilor Hamill to amend the minutes to state that both Councilor Fox and Councilor Hamill were present, but did not voted on item numbers 6, 7 and 9 A. through H. Amendment carried 6- 0. Motion carried 6-0. 6. Approval of Budget Report Motion by Councilor Hollowell, seconded by Councilor Zuschlag, to approve the monthly budget report. Motion carried 6-0. 7. Bills for Approval Payroll $128,023.27 Administration 29,808.90 Police 10,943.55 Fire 9,131.49 Code 1,506.05 Public Works 50,808.09 Airport 137,858.69 Parks 1,270.35 Sewer 38,177.57 Total $407,527.96 Motion by Councilor Hollowell, seconded by Councilor Zuschlag to pay the bills as presented. Motion carried 6-0. 8. Approval of Department and Staff Reports A. Financials - December B. Code - December C. Fire – December D. Police – November & December Motion by Councilor Hamill, seconded by Councilor Bailey to accept the monthly reports as presented. Motion carried 6-0. 9. Mayor Report – None 10. Council Committee Reports Councilor Zuschlag announced that the Water Authority will be meeting on Wednesday and COG will be meeting next week. 11. Unfinished Business – None 2 Borough of Greenville Council Minutes 01-11-16 12. New Business Mr. David Reeves of Reeves Information Technology spoke providing a summary of services to Council. Dr. Mary Jane Hirt also provided comments. A. Motion by Councilor Zuschlag, seconded by Councilor Bailey to accept the Tax Collector’s report of zero (0) additions to the Per Capita roll and one (1) permanent exoneration in the amount of $5.00 from the Greenville tax office. Motion carried 6-0. B. Motion by Councilor Hollowell, seconded by Councilor Hamill to appoint the following members to the Airport Commission (6 seats) – 1 year term: 1. Fred Murrin – Re-Appointment 2. George Long – Re-Appointment 3. J. Henry Barton – Re-Appointment 4. Charles Eaves – Re-Appointment 5. Gordon Richardson – Re-Appointment 6. Robert Murrin – Re-Appointment Motion carried 6-0. C. Motion by Councilor Zuschlag, seconded by Councilor Hamill to appoint the following members to the Planning Commission (2 seats) – 4 year term: 1. Jonathan Bailey – Re-Appointment 2. Fred Palmiter – Re-Appointment Motion carried 5-0, Councilor Bailey did not vote. D. Motion by Councilor Zuschlag, seconded by Councilor Bailey to appoint the following member to the Water Authority Board (1 seat) – 5 year term: 1. Donald Shaw – Re-Appointment Motion carried 6-0. E. Motion by Councilor Bailey, seconded by Councilor Hollowell to appoint the following member to the Zoning Hearing Board (3 seats) – 3 year term: 1. Thea Arai – Re-Appointment Motion carried 6-0. F. Motion by Councilor Hollowell, seconded by Councilor Zuschlag to adopt the 2016 Liquid Fuels Budget. Motion carried 6-0. G. Motion by Councilor Bailey, seconded by Councilor Hollowell to adopt the 2016 Capital Fund Budget. Motion carried 6-0. 3 Borough of Greenville Council Minutes 01-11-16 H. Motion by Councilor Bailey, seconded by Councilor Hollowell to adopt the 2016 Capital Improvements Program. Dr. Mary Jane Hirt spoke regarding her review being incomplete. Motion by Councilor Hamill, seconded by Councilor Hollowell to table the motion to adopt the 2016 Capital Improvements Program. Motion carried 6-0. I. Motion by Councilor Hollowell, seconded by Councilor Bailey to renew the contract with Reeves Information Technology, current contract expires January 31, 2016. Motion carried 6-0. J. Motion by Councilor Hollowell, seconded by Councilor Bailey to enact Resolution 2016- 01 to assign new Tax Collection Committee (TCC) delegates. Motion carried 6-0. K. Motion by Councilor Hollowell, seconded by Councilor Bailey to enact Resolution 2016- 02 on Police Pension Plan contributions. Motion carried 6-0. L. Motion by Councilor Zuschlag, seconded by Councilor Bailey to advertise Ordinance 1556, vacating a portion of Burnett Alley. Motion carried 5-0, Councilor Hamill abstained *reason provided: “For the record the reason I abstain from voting on the Motion to advertise Ordinance 1556, vacating a portion of Burnett ally. On January 11, 2016 is due to conflict of interest since this Part of that Alley is behind my house at 226 East Ave. Greenville PA 16125.” M. Motion by Councilor Bailey, seconded by Councilor Zuschlag to authorize change order #2 in the amount of $4,385.42 for the Brackin Alley Storm Sewer Replacement Project. Motion carried 6-0. N. Motion by Councilor Hollowell, seconded by Councilor Bailey to authorize payment request #3 to R&B Contracting in the amount of $254,011.63 for the Brackin Alley Storm Sewer Replacement Project. Motion carried 6-0. O. Motion by Councilor Hollowell, seconded by Councilor Bailey to authorize payment requests to Thomas Construction in the amount of $155,952.70, to Wm. T. Spaeder in the amount of $5,859.00 and to Scobell in the amount of $2,670.30 for the Library Rehabilitation Project. Motion carried 6-0. P. Motion was made, second was made to advertise RFP for Cleaning/Janitorial Services for the Municipal Building and the Recreation/Senior Center. Motion carried 6-0. 13. Council Comments – None 14. Mayor Comments – None 15. Council President Comments – None 16. Borough Manager Comments – None 17. Adjournment to Executive Session 4 Borough of Greenville Council Minutes 01-11-16 Motion by Councilor Hollowell, seconded by Councilor Bailey to adjourn to executive session at 7:45pm. Motion carried 6-0. 18. Adjournment Motion by Councilor Bailey, seconded by Councilor Hollowell to adjourn this session of Council at 8:35pm. Motion carried 6-0. Respectfully submitted, Jasson W. Urey Borough Manager/Secretary * -----Original Message----- From: paulhamill@localnet.com [mailto:paulhamill@localnet.com] Sent: Thursday, January 14, 2016 3:16 PM To: Jasson Urey <jurey@greenvilleborough.com> Subject: Abstain vote Burnett ally Jasson Urey, For the record the reason I abstain from voting on the Motion to advertise Ordinance 1556, vacating a portion of Burnett ally. On January 11, 2016 is due to conflict of interest since this Part of that Alley is behind my house at 226 East Ave. Greenville PA 16125. Sincerely Paul R Hamill 5