Regular Session of Council

Borough of Greenville Council Minutes 10-08-18 BOROUGH OF GREENVILLE www.greenvilleborough.com MINUTES OF A REGULAR MEETING OF THE BOROUGH OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Monday, October 8, 2018 at 7:00 p.m. 1. Call to Order Benjamin Beck, Council President 2. Invocation: Rev. Sean Hall, Hillside Presbyterian Church Flag Salute led by Councilor Paul Hamill 3. Roll Call: Benjamin Beck, Council President Paul Hamill, Council Vice President Linda Zuschlag, Council President Pro Tempore Jonathan Bailey Sean Hall Dane Mincer – Arrived at 7:05pm Evian Zukas-Oguz Evan Hereford, Mayor Jasson W. Urey, Borough Manager James E. Douglas, Solicitor Also present: Michael McLaughlin Fran Buk Mark Williamson Mike Doddo II Betty Mincer Staff: Media: Rosalynn Reagle, Administrative Assistant Caleb Stright, Record-Argus Lyle Huffman, Director of Public Services 4. Public Comments on the financial condition report submitted by the Act 47 coordinator Betty Mincer commented regarding the three (3) year plan exiting us out of Act47 and what good is our current coordinator doing for us. According to the projections, it sounds like we will end up in receivership. Dr. Hirt responded. Councilor Hall commented it was the hope that the Borough will be out of Act47 within the next three (3) years. Councilor Zuschlag questions/verified that the three (3) year time frame ends in 2022. 1 Borough of Greenville Council Minutes 10-08-18 John McDonald commented regarding the projected shortfall of $125,000 to $140,000 and questioned how to make that up over the next five (5) years unless a new source of revenue. Mr. McDonald also questioned what is wrong with receivership. Mr. McDonald also questioned what happens if the Borough is not solvent by 2022 and what communities have gone into receivership. Dr. Hirt responded to all of his comments/questions. Mark Williamson questioned regarding the costs needing to come down & because the main element is personnel, does the coordinator have any recommendations where to cut. Mr. Williamson also questioned if there were any recommendations made that Council has still not implemented. Mr. Williamson also questioned how the Home Rule Charter fits into the plan for the next three (3) years. Dr. Hirt responded. Mr. Williamson also questioned if the Home Rule Commission decided to change the taxing structure would that be written into the Charter or would that give Council the authority to raise the rates. Dr. Hirt responded. Councilor Hamill questioned if there was anything for economic development in the three (3) year exit plan or just cuts. Dr. Hirt responded. 5. Public Comments (5 minutes time limit) Resident – None. Non-Resident – None. 6. Approval of Minutes Motion by Councilor Mincer seconded by Councilor Bailey that the September 10, 2018 regular session be approved as written. Motion carried 7-0. 7. Approval of Budget Report Motion by Councilor Hall, seconded by Councilor Mincer to approve the monthly budget report. Motion carried 7-0. 8. Bills for Approval Payroll $121,935.39 Administration $14,837.41 Police $17,901.58 Fire $20,280.38 Code $256.47 Public Works $13,157.38 Airport $358.89 Parks $2,908.52 Storm Water $4,791.75 Sewer $52,336.88 Total $248,764.65 Motion by Councilor Zuschlag, seconded by Councilor Hall to approve the bills as presented. Motion carried 7-0. 2 Borough of Greenville Council Minutes 10-08-18 9. Approval of Department and Staff Reports A. Financials – September 2018 B. Code – September 2018 C. Fire – September 2018 D. Police – August 2018 & September 2018 Motion by Councilor Mincer, seconded by Councilor Bailey to accept the monthly reports as presented. Motion carried 7-0. 10. Mayor Report Mayor Hereford spoke regarding the construction going on around town with the water line replacement. Mayor Hereford asked that the public be patient. The crew is doing the best they can and to be safe out there. 11. Council Committee Reports Council President Beck announced that the Budget and Finance Committee has been meeting and will be meeting again. Councilor Mincer announced that the Street Committee met and the Green Light Go paperwork has been submitted. Councilor Zuschlag suggested allowing extra time to travel through town while the Water Authority project is active, stating progress is messy. Councilor Hamill asked when the next Horizon Hospital Authority meeting was going to be held and where. 12. Unfinished Business A. Council discussed the recommendation from the Strategic Management Committee to adopt a Procurement Policy. It was discussed that Councilor Hamill provide the recommendation to the Finance Committee and they would review, make necessary changes and then submit to Council for adoption. Councilor Hamill announced he would have that policy submitted by the October 15th special session. B. Motion by Council President Beck, seconded by Councilor Hamill to have all committees plan a monthly meeting schedule, meeting during the Borough’s normal business hours. Motion carried 7-0. C. Council discussed and Councilor Hall recommended that the Communications Committee review the communication issues presented by Councilor Hamill. 13. New Business A. Motion by Councilor Mincer, seconded by Councilor Bailey to accept the Tax Collector’s Report of Zero (0) additions to the Per Capita roll and Two (2) exonerations in the amount of $10.00 from the Greenville Tax Office. Motion carried 7-0. 3 Borough of Greenville Council Minutes 10-08-18 B. Motion by Councilor Hall, seconded by Councilor Hamill to accept the retirement of Clifford Brant from the Greenville Public Works Department effective November 2, 2018. Motion carried 7-0. C. Motion by Councilor Hall, seconded by Councilor Zuschlag to advertise for an entry level full time position in the Public Works Department. Council held discussions. Motion carried 7-0. D. Motion by Councilor Bailey, seconded by Councilor Hall to accept the retirement of Randy Patterson as Full Time Police Officer and authorize him to remain with the Greenville Police Department as a Part Time Police Officer effective December 6, 2018. Motion carried 7-0. E. Motion by Councilor Hall, seconded by Councilor Mincer to accept the retirement of Richard Craig from the Greenville Fire Department effective January 14, 2019. Motion carried 7-0. F. Motion by Councilor Hall, seconded by Councilor Bailey to advertise for the airport taxiway rehab project. Motion carried 7-0. G. Motion by Councilor Zuschlag, seconded by Councilor Bailey to renew the contract with Reeves Information Technology, current contract expires October 31, 2018. Motion carried 7-0. H. Motion by Councilor Hamill, seconded by Councilor Bailey to authorize the Borough Manager to apply for the FEMA 2018 Assistance to Firefighters Grant (AFG) for the replacement of firefighting equipment, which has a 5% local match. Motion carried 7-0. I. Motion by Councilor Mincer, seconded by Councilor Hamill to adopt the Cooperation Agreement between Mercer County and the Borough of Greenville for the FY 2018 CDBG Program Administration. Motion carried 7-0. J. Motion by Councilor Hamill, seconded by Councilor Bailey to adopt Resolution 2018-19, to make application for the 2018 CDBG Program. Motion carried 7-0. K. Motion by Councilor Mincer, seconded by Councilor Bailey to adopt Resolution 2018-20, Citizen Participation. Motion carried 7-0. L. Motion by Councilor Hamill, seconded by Councilor Bailey, to adopt Resolution 2018-21, recognition and appreciation of Joann Wentling as citizen of the month. Motion carried 7- 0. M. Motion by Councilor Hamill to adopt Resolution 2018-22, recognition and appreciation of 24 Sherrard Avenue as yard of the month. No second was made. Motion by Councilor Hall, seconded by Councilor Zuschlag to adopt Resolution 2018-22, recognition and appreciation of 19 W. Main Street as yard of the month. Motion carried 7-0. N. Motion by Councilor Bailey, seconded by Councilor Zuschlag to adopt Resolution 2018- 23, adopting a Language Access Plan. Motion carried 7-0. 4 Borough of Greenville Council Minutes 10-08-18 O. Motion by Councilor Hamill, seconded by Councilor Bailey to waive all fees charged to the Water Authority in return for the Authority waiving the hydrant fee and the turn off/on fees for our facilities. 14. Council Comments Councilor Hamill thanked the three employees for their years of service and commitment to the Borough. 15. Adjournment Motion by Councilor Mincer, seconded by Councilor Bailey to adjourn this session of Council at 8:08 pm. Respectfully submitted, Jasson W. Urey Borough Manager/Secretary 5