Regular Session of Council

Town of Greenville Council Minutes 07/14/25 www.greenvilleborough.com MINUTES OF A REGULAR MEETING OF THE TOWN OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS Monday, July 14, 2025, at 6:30 p.m. 1. Call to Order Paul Hamill, Mayor If you are a visitor to council, we ask you to please sign in at the door and turn off all cellular telephones. If you wish to record the meeting (video or audio), please announce that you are recording to notify the public in the room that they are being recorded. 2. Invocation: Paul Hamill, Mayor Flag Salute led by Councilor Linda Zuschlag 3. Roll Call: Paul Hamill, Mayor Jean Carr-Fisher, Deputy Mayor Chad Bromley, Councilor Anne Butcher, Councilor Evan Hereford, Councilor Brian Shipley, Councilor Linda Zuschlag, Councilor Jasson W. Urey, Town Manager Solicitor, Douglas, Joseph & Olson Mayor Hamill addressed the public, apologizing for the behavior of council at the June 2025 Work Session. He said this was not normal behavior and hopes it is done. Reminding all we need to act like leaders in the community. Also present: Frank Vanderslice Nancy Yauger Joel Rinella – audio recording Lisa Hamill Gary Mueller Tracy Beil Laurie Baker Shawn Junk Staff: Media: Amy Hollowell - Administrative Assistant Caleb Stright, The Record-Argus, audio recording Rosalynn Reagle – Assistant Town Manager Hailey Rogenski, The Sharon Herald, audio Recording 4. Public Comments – (3-minute time limit) Residents: Mr. Joel Rinella, 424 South Main Street, commented on council committees and items E and J on the agenda. Page 1 of 6 Town of Greenville Council Minutes 07/14/25 Ms. Laurie Baker, 52 Plum Street, a member of the Historical Society, inquired on the reasoning to pave over a brick street. Mrs. Nancy Yauger, 144 Plum Street, commented on brick streets. Non-Residents: Gary Mueller, 701 Vernon Road, commented on brick streets and items H and J on the agenda. Council Consideration 5. Approval of Minutes Motion by Councilor Hereford, seconded by Councilor Butcher, to approve the minutes from the June 4, 2025, Work Session Meeting, and the June 9, 2025, Regular Session Meeting, ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. 6. Approval of Monthly Bills Payroll $160,845.14 Administration 30,027.52 Police 16,195.46 Fire 27,803.05 Code 2,775.93 Public Works 13,756.83 Airport 828.82 Parks 4,935.94 Community Development 5,770.02 Storm Water 3,381.57 Capital Fund 0.00 ARPA Fund 16,337.00 PENNVEST 5,588.83 USDA Grant/Loan 1,131.00 Fire Escrow Fund 0.00 Sewer 3,862.08 Total $309,599.23 Motion by Councilor Shipley, seconded by Councilor Zuschlag, to approve the monthly bills as presented. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. 7. Approval of Department and Staff Reports A. Financial – June 2025 B. Code – June 2025 C. Fire – June 2025 D. Police – June 2025 Motion by Councilor Butcher, seconded by Councilor Shipley, to accept the June Department and Staff Reports as presented. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Page 2 of 6 Town of Greenville Council Minutes 07/14/25 Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. 8. Unfinished Business A. Motion by Councilor Hereford, seconded by Councilor Bromly, to adopt Ordinance 1661, amending chapter 476 Streets and Sidewalks. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. B. Motion by Councilor Butcher, seconded by Councilor Bromley, to adopt Ordinance 1662, authorizing the Declaration of Taking Proceedings for an Easement/Right-of-Way for the Greenv-Light-Go Project at Main Street and Columbia Avenue. Deer Park Realty Co., LLC. parcel number 55 520 035 – 335 Main Street. Councilor Carr-Fisher asked if we have received a response from the owners. Solicitor Douglas informed her there has not been a response after many attempts. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. C. Motion by Councilor Butcher, seconded by Councilor Hereford, to appoint Mr. Matthew Morgan to the Horizon Hospital System Authority for a 5-year term ending June 30, 2030. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. 9. New Business A. Motion by Councilor Butcher, seconded by Councilor Hereford, to accept the recommendation from the Budget and finance committee to approve Change Order Number 2, of $6,539.50 from Konzel Construction for Concrete Surface Restoration for the North Third Street Storm Sewer Replacement Project. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. B. Motion by Councilor Bromley, seconded by Councilor Hereford, to accept the recommendation from the Street Committee to approve the change order from Youngblood Paving, Inc. of $35,478.02 for additional work needed in the brick section of Clinton Street for the 2025 Paving Program. Councilor Butcher said she is not opposed to paving, but these requests are large change orders before the work has even started, and she is concerned with depleting the Liquid Fuels Fund and not having funds for possible problems with paving and/or the Green-Light-Go Project. Councilor Carr-Fisher said there is always a chance of change orders, but $30,000.00 remains in the fund after these change orders. Councilor Bromly insisted we cannot just let the money sit around and collect interest and listed other spending on tonight’s agenda. Councilor Butcher stated the need for financial responsibility with public funds and replied to Councilor Bromley’s list with the funding streams being used and asked where the money will come from if a new order exceeds $30,000.00. Councilor Shipley noted that in ACT 47 we suggested developing a fund for paving. We knew replacing and repairing brick streets would be expensive, so at the time, we set them aside to focus on asphalt streets. He continued, stating he is respectful of the new approach but wants to be sure we are looking at the paths that will fix the most for all our residents. He said he would respect and support whatever the decision is tonight but is fearful of what may come with the other streets. Mayor Hamill echoed Councilor Shipley Page 3 of 6 Town of Greenville Council Minutes 07/14/25 stating he is not opposed to paving, but not convinced brick is a lost cause yet. Councilor Zuschlag asked if wedge curbs could be done without paving the whole street. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. C. Motion by Councilor Bromley, seconded by Councilor Hereford, to accept the recommendation from the Street Committee to approve the change order from Youngblood Paving, Inc. of $70,849.38 for additional streets to be added to the 2025 Paving Project. Councilor Shipley noted PennDOT has Main Street planned for 2027 and asked if it was wiser to tackle offshoots of Main Street right now, or should we piggyback off PennDOT’s project. Councilor Hereford noted all the side streets connect to Clinton Street, also. Councilor Bromley mentioned mobilization fees. Councilor Shipley mentioned that there are other streets in worse condition than some that we have on the list. Are Canal and Race streets worse? Council Zuschlag asked if these streets connect to Main? Council Bromley answered yes. He stated that Canal and Race Streets are not the worst, but they are bad. Councilor Carr-Fisher stated, can we really trust PennDOT not to change the 2027 plans? ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. D. Motion by Councilor Butcher, seconded by Councilor Shipley, to accept the recommendation from the Strategic Management Committee to enter into an agreement with ClearGov to provide financial reporting services at a cost of $11,000.00 annually (the first two years will be covered by the ARC grant). Councilor Butcher noted there is no obligation to go beyond two years. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes (as long as there is no commitment beyond the two years), Mayor Hamill – Yes. Motion carried 7- 0. Mr. Urey asked for clarification that Councilor Carr-Fisher did not want the motion amended during her additions while voting. It was not amended. E. Motion by Councilor Shipley, seconded by Councilor Butcher, to accept the recommendation from the Strategic Management Committee to enter into an agreement with The Communication Solution Group for public communication services at a cost of $9,960.00 (this will be covered by the ARC grant). ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr- Fisher – Yes (as long as we are not into this commitment), Mayor Hamill – Yes. Motion carried 7-0. Mr. Urey asked for clarification that Councilor Carr-Fisher did not want the motion amended during her additions while voting. It was not amended. F. Motion by Councilor Shipley, seconded by Councilor Zuschlag, to accept the recommendation from the Budget and Finance committee to allocatee $50,000.00 from the Capital Fund to the Redevelopment Authority (RDA) Fund. Councilor Carr-Fisher said there needs to be communication from the RDA as to what they are doing with the funds. Mayor Hamill reminded her that she is a council representative to the RDA, so she will be getting the updates and providing them to council during her committee reports. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – No, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 6-1. G. Motion by Councilor Bromley, seconded by Councilor Herford, to adopt Resolution 2025-11, application to PENNVEST for the Lebanon-Lancaster Storm Sewer Project. ROLL CALL Page 4 of 6 Town of Greenville Council Minutes 07/14/25 VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. H. Motion by Councilor Shipley, seconded by councilor Butcher, to accept the recommendation from the Street Committee to enter into an agreement with KLH Engineers for GIS and engineering services to update the Road Priority Program at a cost of $69,400.00. Councilor Butcher asked for clarification on the advantages of this project, specifically on funding avenues for future projects. Councilor Shipley noted GIS will save money in the long run because it will link to the other systems in town and update data layers on our projects. Councilor Butcher asked what other systems it will link to, and Mr. Urey said gas, water, sewer, and county which will allow us to coordinate projects in the future. Councilor Hereford asked if this is a one-time cost or yearly and what account would this be out of. Councilor Shipley said it is a one-time cost out of the Capital Fund. Mayor Hamill said this will analyze all roads and add cost estimates for repairs. Councilor Carr-Fisher noted this is the new Street Committee’s recommendation. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – No, Councilor Hereford – No, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – No, Mayor Hamill – Yes. Motion carried 4-3. I. Motion by Councilor Hereford, seconded by Councilor Butcher, to authorize the Town Manager to apply for the DEP ACT 101, Section 904 Recycling Performance Grant. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – Yes, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 7-0. J. Motion by Councilor Hereford, seconded by Councilor Butcher, to enter into a specialty vehicle equipment use agreement with Ravan, Inc. for the purpose of cleaning debris from the storm sewer system. Councilor Bromley asked if we had guys qualified to do the work in the Street Department and why they could not do the work if our equipment is being used, even if it is overtime. Mr. Urey said the Street Department seemed amenable; they used the jetter but would need training for the rest of the truck equipment. Councilor Hereford asked if we were still planning to sell the truck and if Raven, Inc. would consider purchasing it. Mayor Hamill noted if our guys do the work, it will be all overtime as this does not fit into their normal daily activities. Councilor Carr-Fisher asked if this could be tabled for a future meeting. Councilor Hereford then withdrew his motion on the floor. Motion by Councilor Carr-Fisher, seconded by Councilor Hereford, to authorize the Town Manager to enter into a specialty vehicle equipment use agreement as drafted with Ravan Inc. for the purpose of cleaning debris from the storm sewer system, if an agreement with the Street Department to conduct work is not reached by July 18, 2025. ROLL CALL VOTE: Councilor Butcher – Yes, Councilor Bromley – No, Councilor Hereford – Yes, Councilor Shipley – Yes, Councilor Zuschlag – Yes, Councilor Carr-Fisher – Yes, Mayor Hamill – Yes. Motion carried 6-1. 10. Council Comments Councilor Carr-Fisher thanked the Heritage Days Committee for their hard work over the weekend. She also said members of council do not want to look disrespectful, but we cannot follow blindly. Councilor Butcher said she received many calls over the weekend about the work session and things that were said about her. She said this is not appreciated and does not lend to collaboration. This body of council worked well together until December of last year – I will just let that sit. She also thanked the car show and Heritage Days volunteers for a job well done. Page 5 of 6 Town of Greenville Council Minutes 07/14/25 Councilor Zuschlag hopes the outside view of council was much better tonight. Councilor Bromley said he was taught if he had nothing nice to say, to not say anything. Councilor Hereford thanked everyone for coming and for the better attitudes of council tonight. Councilor Shipley stated the Strategic Management Committee had a conversation with Attorney Halesey about the Home Rule Charter Review, our recommendation is to add two or three items to the ballot in November and space the rest over the next few elections, rather than run fifteen all at once. 13. Mayor Comment – Mayor Hamill thanked the board for good discussion tonight. He also suggested Councilors Carr-Fisher and Bromley meet with the Town Manager and Solicitor to try to work through things. 14. Town Manager Comments – None 15. Adjournment having no other business, Motion by Councilor Butcher, seconded by Councilor Hereford, to adjourn this session of Council at 7:37 p.m. Respectfully submitted, Jasson W. Urey Town Manager Page 6 of 6