Work Session of Council

Town of Greenville Work Session Minutes 07/09/25 www.greenvilleborough.com MINUTES OF A WORK SESSION MEETING OF THE TOWN OF GREENVILLE COUNCIL HELD IN COUNCIL CHAMBERS WEDNESDAY, JULY 9, 2025, at 6:30 p.m. 1. Call to Order Paul Hamill, Mayor If you are a visitor to council, we ask you to please sign in at the door and turn off all cellular telephones. The public was reminded they may be audio or video recorded during the meeting. 2. Roll Call: Paul Hamill, Mayor Jean Carr-Fisher, Deputy Mayor Chad Bromley, Councilor Anne Butcher, Councilor - Excused Evan Hereford, Councilor Brian Shipley, Councilor Linda Zuschlag, Councilor Jasson W. Urey, Town Manager Solicitor, Douglas, Joseph & Olson Also present: Frank Vanderslice Joel Rinella – audio recording Roberta Leonard Tracy Beil Katherine Kerr Sharon Emmett – video recording Lisa Hamill Becky Savchuk Randall Hauser Michelle Mueller Gary Mueller Jennifer Alexander Joy Peterson Staff: Media: Amy Hollowell, Administrative Assistant Caleb Stright, The Record-Argus – audio recording Rosalynn Reagle, Assistant Town Manager Hailey Rogenski, Sharon Herald – audio recording Matt Breedlove, Director of Community Development Dave Hetrick, Financial Assistant 3. Invocation: Mayor Paul Hamill Flag Salute led by Councilor Linda Zuschlag Page 1 of 5 Town of Greenville Work Session Minutes 07/09/25 4. Public Comments – (3-minute time limit) Residents: Ms. Becky Savchuk, 119 East Avenue, asked for an update on the closed ally off Main Street and told council she contacted PennDOT regarding the bottom portion of East Avenue and was told it will be paved in 2027. Ms. Roberta Leonard, 23 North Third Street, on behalf of the Redevelopment Authority (RDA), thanked council for their partnership and leadership and announced they are seeking funds to assist with preliminary work on sites in their redevelopment area. Ms. Joy Peterson, 30 Lebanon Avenue, commented on garbage service. Mr. Joel Rinella, 424 Sout Min Street, questioned the cleanup of a fallen tree on South Main Street. He questioned the money request by the RDA and council committee changes. Mr. Randall Hauser, 36 Lebanon Avenue, asked about paving streets. Non-Residents: Gary Mueller, 701 Vernon Road, questioned the color of the bells on Main Street. 5. Quarterly Budget Review – Second Quarter 2025 - Mr. Urey provided an update on the General, Fire and Storm Water Funds as of June 30, 2025. All funds are in good standing and projected to end the year with a positive balance. 6. Unfinished Business A. Council was advised of the need to adopt Ordinance 1661, amending Chapter 476 Streets and Sidewalks. There was no deliberation. B. Council was advised of the need to adopt Ordinance 1662, authorizing the Declaration of Taking Proceedings for an Easement/Right-of-Way for the Green-Light-Go project at Main Street and Columbia Avenue. Deer Park Realty Co., LLC – parcel number 55 520 035 – 335 Main Street. Mayor Hamill asked if there had been any response from the owners. Attorney Douglas stated he had not heard from them. There was no deliberation. C. Council was advised of the need to appoint __________ to the Horizon Hospital System Authority for a 5-year term ending June 30, 2030. Matthew Morgan is the only candidate. There was no deliberation. 7. New Business A. Council was advised of the recommendation from the Budget and Finance Committee to approve Change Order Number 2, of $6,539.50 from Konzel Construction for Concrete Surface Restoration for the North Third Street Storm Sewer Replacement Project. Mr. Urey explained that this is for sidewalk and curbing replacement, not in the original bid. Some of the excavation work on N. Third Street required them to remove some sidewalks and curbing, and this change order is for their replacement. Mayor Hamill asked for an update on the project. Mr. Urey reported that the detention ponds are being dug and stone hauled in. There was no deliberation. Page 2 of 5 Town of Greenville Work Session Minutes 07/09/25 B. Council was advised of the recommendation from the Street Committee to approve the change order from Youngblood Paving, Inc. of $35,478.02 for additional work needed in the brick section of Clinton Street for the 2025 Paving Program. Councilor Shipley raised concerns with a $35,000.00 change order before the project had begun and worried there would be more to come. He asked Mr. Urey where this would leave the Liquid Fuels Fund with the Green-Light-Go project to start soon. Mr. Urey noted that there is $840,000 in the fund. The Green-Light-Go project requires a match of $81,000.00 without any room for change orders. Chip Seal is $41,000.00. This would leave approximately $38,00.00 in the liquid fuels fund after what was presented by the Street Committee. Mr. Shipley noted there was to be a truck replacement in the street department utilizing funds from Liquid Fuels. Mr. Bromley said we have the money to do the 2025 Paving Program. Councilor Carr- Fisher suggested Councilor Shipley was only trying to keep the brick streets, and Councilor Bromley added that we cannot keep ignoring the brick streets; something needs to be done. Councilor Shipley clarified that his concerns were not with the brick nostalgia, but what the plan would be going forward if there are unforeseen problems with the other roads on the project list. Councilor Carr- Fisher said the truck replacement was not on the list when we made the street list, stating they have been working on this project for six to seven months. There were no other deliberations. C. Council was advised of the recommendation from the Street Committee to approve the change order from Youngblood Paving, Inc. of $70,478.38 for additional streets to be added to the 2025 Paving Program. There was no deliberation. D. Council was advised of the recommendation from the Strategic Management Committee to enter into an agreement with ClearGov to provide financial reporting services at a cost of $11,000.00 annually (the first two years will be covered by the ARC Grant). There was no deliberation. E. Council was advised of the recommendation from the Strategic Management Committee to enter into an agreement with The Communications Solution Group for public communication services at a cost of $89,960.00 (this will be covered by the ARC Grant). There was no deliberation. F. Council was advised of the recommendation from the Budget and Finance Committee to allocate $50,000.00 from the Capital Fund to the Redevelopment Authority Fund. Councilor Bromley questioned a grant that was applied for. Mr. Urey said there has been only one grant, the STMP grant. There were no other deliberations. G. Council was advised of the need to adopt Resolution 2025-11, apply to PENNVEST for the Lebanon- Lancaster Storm Sewer Project. Mr. Urey noted this is in the design phase, but we need to apply by the end of the month to be considered for the October awards or by the end of October for the January awards. He also noted this would be for a loan, not a grant. The project will add a retention system under one lane of the road. PENNVEST will only pay for paving what you dig, so we will need to consider funding the paving of the other half of the road. There was no deliberation. H. Council was advised of the recommendation from the Street Committee to enter into an agreement with KLH Engineers for GIS and engineering services to update the Road Priority Program at a cost of $69,400.00. Councilor Bromley asked what was removed because the original quote was $80,000.00. Mr. Urey noted KLH offered a price reduction as a courtesy. Councilor Shipley asked why we are looking at GIS. Mr. Urey answered that our current system was on paper maps. An additional overlay will be created in our current GIS system, so roads can be prioritized with other projects, coupled with the needs of the roads. The Street Committee will then utilize this tool to Page 3 of 5 Town of Greenville Work Session Minutes 07/09/25 assist in future paving projects. Councilor Carr-Fisher stated that it is the “new street committee” recommending this. There were no other deliberations. I. Council was advised of the need to authorize the Town Manager to apply for the DEP ACT 101 Section 904 Recycling Performance Grant. Mr. Urey noted this is an annual grant. There were no deliberations. Mr. Urey asked the council to consider adding an item to the agenda to allow Ravan Inc. to utilize town equipment to clear stormwater lines and appropriately complete the camera project. There were two options presented: to subcontract two workers and a truck at $325.00/hour and one worker at $90.00 per hour, plus $2950.00 a month to rent a skid steer, or utilize the town’s equipment with workers at $180.00 per hour for the truck and $90.00 per hour for the skid steer. Mayor Hamill asked if they could skip over the areas that need cleaning to continue work and return once they are cleaned. Mr. Urey answered and confirmed that it is what they are currently doing. Councilor Hereford said utilizing our equipment would be the better deal. It was decided that this item should be added to the agenda for the Regular Council Meeting. There were no other deliberations. 8. Public Comments – Residents: Mrs. Tracy Beil, 6 Ferguson Way, noted that it looks like council members want personal credit for the work being done. She also said council should scrutinize every penny spent, remembering that if the budget says it is not there, do not do it. I feel like I am being a parent telling you this, but for the last three months, it has sounded very personal. Council is here to serve the town, not yourselves. Set your egos aside. Joy Peterson, 30 Lebanon Avenue, cited the 2014 Budget, and the first time a paving program was instituted, but the roads still suck. She questioned why our street department can run a weedwhacker under the bridge by her house, but not the overgrown house beside it. She said our efficiency needs to be dialed up. Solicitor Douglas noted that over nine hundred easements have been sent out by the Greenville Water Authority, he asked everyone to visit the water authority to have them signed. There are notaries available Tuesdays, Thursdays and by appointment. He reminded that refusal to sign the easements will lead to eminent domain and will ultimately mean less proceeds from the sale due to the cost of those proceedings. Sharon Emmett, 24 Homer Street, was offended that Ms. Peterson was being told by the board that she could not comment and demanded that the council listen to her. She also questioned how many police officers are on the force. Jennifer Alexander, 49 North Race Street, said she is available to assist with the water authority easements and has been disappointed with the lack of turnout and refusal to sign. Joel Rinella, 424 South Main Street, New Business Item F – the management of the RDA is like the Sanitary Authority and asked when the public will see information start flowing from them. They should have a budget. They need accountability. Roberta Leonard, 23 North Third Street, reminded the RDA meetings are open, and the public is welcome to attend. Page 4 of 5 Town of Greenville Work Session Minutes 07/09/25 Non-Residents: Gary Mueller, 701 Vernon Road, would like to know more the following: staffing problem in the Police Department, why the traffic study on Main Street is being done during construction detours, how you can fix a brick street when the base is not there, why we wouldn’t pay overtime for our street department to clean the lines vs. what was proposed. 9. Council Comments Councilor Bromley said the prior street committee had worked on the paving project, with roads being driven and community input taken, and we were told what money could be spent. Clinton is a main artery through town, and we need to accommodate traffic. I get historical, so was the Model A, but it is not driven anymore. Councilor Shipley noted brick streets will last over one hundred years, and asphalt is ten to twenty years max. We need to look at the long-term investment and the cost years from now. He also appreciated Mrs. Beil’s comments; he was just trying to share a view. He also noted the RDA should not have to go through the council; it was designed to be an independent authority. He noted the Police Department has been working to recruit new officers, reminding that the age requirement had been lowered to eighteen years old and the ACT 120 is not needed at the time of application. All departments across the country are experiencing the same staffing struggles. Councilor Carr-Fisher stated that she does not feel that people understand what is happening. It is not personal. When voting on the paving, there were two objections (Brian and Paul), then the committees changed, which put Brian and Paul in charge of all the committees. Councilor Carr-Fisher stated that Paul had said the reason for the change was Evan resigning from the committee, but it was only one committee. Now the committees are set up so that only two people have control. This looks like a power play that just came out of nowhere. She understands why everyone is upset. This council has never changed committee assignments mid-election years. She also commented that you must show up to meetings to be able to make decisions. 10. Mayor's Comments – noted that even with the changed committees, he still left the former Street Committee with finishing the 2025 paving project. 11. Town Manager's Comments – noted he attended the PSAB meeting last month and commented on landbank legislation, as well as other classes he attended. He also told Mr. Mueller that the truck study is collecting data from trucking companies on routes and the purpose of trips; counting was completed eighteen months ago. 12. Adjournment – This session of council was adjourned to executive session at 8:55 p.m. Respectfully submitted, Jasson W. Urey Town Manager/Secretary Page 5 of 5