Sanitary Authority

Greenville Sanitary Authority 8-15-13 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, August 15, 2013 ~ 6:00p.m. CALL TO ORDER Dr. Mueller called the meeting to order at 6:00p.m. ROLL CALL: Henry M. Mueller, Chairperson Donald Shaw, Vice Chairperson – excused Roberta Leonard, Secretary – absent Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Dan Wallace, Solicitor Chad Hanley, KLH Engineers Also present: Media: Megan Heathcote, Borough Administrative Assistant Caleb Stright, Record-Argus Lyle Huffman, Director of Public Services Bill Jamison, WWTP Forman 1. INFORMATIONAL A. Sludge Lagoon Clean-Up – Mr. Huffman said the lagoon is about 90% cleaned out. He added that we have gone through a lot of dumpsters and that having the back hoe has been a big help. Mr. Huffman said that we are going to meet our deadline. 2. PUBLIC COMMENTS None. 3. ACCEPTANCE OF MINUTES Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the minutes of the June 13, 2013 regular meeting. Motion carried. 4. FINANCIAL REPORTS Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the operating and cash balance reports for June and July. Mr. Urey stated that we are right where we normally are this time of year. He added that the sewer jet had some unexpected repairs this year. Motion carried. 5. ENGINEER’S REPORT Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the August Engineer’s report. Mr. Hanley said that the body of the Act 537 Plan report is done. He asked to have a meeting to go over exactly what they are looking for. Mr. Urey suggested that Mr. Hanley have a meeting with Page 1 of 3 Greenville Sanitary Authority 8-15-13 himself, Mr. Huffman and Mr. Jamison; Ms. Auchter agreed. Mr. Urey said that once the meeting takes place he will bring everything back to the board. Motion carried. Mr. Hanley asked that we pay a few bills he received. Motion by Ms. Auchter, seconded by Mr. Heathcote, to pay $11,456.77 to Jack Gibson Construction Company for the Flow Meter, Bypass Gate, and Influent Valves Project; $62,816.85 to Milcam Inc. for the Garage Expansion and Pump Station Roof; and $97,137.50 to United Survey, Inc. for Phase III Sanitary Sewer Rehabilitation Project. Motion carried. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Ms. Auchter, seconded by Mr. Heathcote, to accept the July and August waste water treatment plant reports. Mr. Huffman said that they have filled 19 dumpsters for the sludge lagoon project. He added that they had an emergency at 47 N. Mercer Street for raw sewage on the sidewalk; it was dug up and fixed. Mr. Urey said that they couldn’t figure out where the sewage was coming from so Mr. Jamison talked to Mr. Huffman about having Steve Vosler come out to camera the sewer lateral. Mr. Urey stated that it was not a conflict of interest calling Mr. Vosler, a Borough employee, to come out to camera it. He said that Mr. Vosler has a contract with the Borough and was not on Borough time. Mr. Urey stated that our camera is too big for the laterals. Mr. Jamison said that it was cameraed, located, and repaired the same day. Motion carried. 7. UNFINISHED BUSINESS A. Mr. Huffman said that he has received the Phase I and Phase II smoke testing results showing where all of the violations are located. Mr. Huffman would like to sit down with Mr. Hanley and draft a letter to the property owners to get the violations fixed; he wanted to know if the committee would be alright with that. Motion by Ms. Auchter, seconded by Mr. Heathcote, to have Mr. Huffman and Mr. Hanley send out letters to the property owners to get their violations fixed. Motion carried. a. To help eliminate some of the other violations found in the smoke testing Mr. Hanley proposed mapping the storm sewers. He said that the project would not exceed $38,000. Mr. Hanley said that it would take about 4 weeks to walk the Borough and collect all the data needed. He said that he would prepare a CCTV contract that would need to be sent out for bid; this part of the project would take 4-6 months. Mr. Hanley said that we could buy the software for $1,500. Mr. Urey said that when the water project started he noticed that there was a lot of water and mud at the sewer plant. He said we need to know where the storm and sewer lines are. Mr. Urey said that after the smoke testing was done, it came to our attention that a lot of the storm sewers are tired into the sanitary system. Mr. Hanley said that our rain flows are higher then what they should be. Motion by Ms. Auchter, seconded by Mr. Heathcote, to have KLH Engineers map the storm sewers. Motion carried. 8. NEW BUSINESS None. 9. AUTHORITY MEMBER’S COMMENTS No authority members had comments. Page 2 of 3 Greenville Sanitary Authority 8-15-13 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman had no comments. 11. BOROUGH MANAGER COMMENTS Mr. Urey had no comments. 12. SOLICITOR’S COMMENTS Mr. Wallace had no comments. 13. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, September 12, 2013 at 6:00p in Council Chambers. 14. ADJOURNMENT Motion by Ms. Auchter, seconded by Mr. Heathcote, to end the meeting at 6:46pm. Respectfully submitted, Jasson Urey Jasson Urey Borough Manager Page 3 of 3