Sanitary Authority

Greenville Sanitary Authority 1-16-14 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, January 16, 2014 ~ 6:00p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00pm ROLL CALL: Henry M. Mueller, Chairperson Donald Shaw, Vice Chairperson Roberta Leonard, Secretary Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Lyle Huffman, Director of Public Services Dan Wallace, Solicitor Chad Hanley, KLH Engineers Also present: Media: Megan Heathcote, Borough Administrative Assistant Caleb Stright, Record-Argus Donald Douglas Timothy Daisley 1. INFORMATIONAL A. Ms. Auchter said that Steven Vosler was awarded the sewer lateral contract and it was voted on by Council on Tuesday. Ms. Leonard asked how many bids were received. Mr. Urey said that there were three bids. Mr. Shaw asked if it was a three year contract with two, one year extensions. Mr. Urey said yes and that it is up to us and the contractor to determine if we would like to do the extensions. 2. PUBLIC COMMENTS Donald Douglas, 62 N. Third Street Ext, said that he has sewage and water coming in his basement. He is not connected to that lateral and it is his neighbor’s. The Sanitary Authority decided to have the lateral die tested by our sewer department to see where the problem is coming from. 3. REORGANIZATION A. Motion by Mr. Heathcote to nominate Pam Auchter for Chairperson. Ms. Auchter declined. Motion by Ms. Auchter, seconded by Ms. Leonard, to nominate Donald Shaw for Chairperson. Motion carried. B. Motion by Ms. Leonard, seconded by Ms. Auchter, to nominate Dr. Henry Mueller for Vice Chairperson. Motion carried. Page 1 of 4 Greenville Sanitary Authority 1-16-14 C. Motion by Ms. Auchter, seconded by Dr. Mueller, to nominate Roberta Leonard for Secretary. Motion carried. 4. ACCEPTANCE OF MINUTES Motion by Mr. Heathcote, seconded by Ms. Auchter, to accept the minutes of the December 12, 2013 regular meeting. Ms. Leonard said under unfinished business, letter A, that she doesn’t remember the motion about selling the truck. Ms. Auchter confirmed that the Authority did authorize to sell the truck and that the board put a $40,000 minimum on the sale. Mr. Shaw asked the status of the truck. Mr. Huffman said that Shenango declined the offer and that other parties are interested. He said it will not be an issue to sell the truck and that it should be sold by next month. Motion carried. 5. FINANCIAL REPORTS Motion by Ms. Leonard, seconded by Dr. Mueller, to accept the operating and cash balance reports for December. • Ms. Leonard thought that they were switching money to the capital budget. Mr. Urey said that they did that. • Ms. Leonard said that the surplus/deficit is at $119,000 which is nowhere close to $0. Mr. Urey said that there was a transfer into the general fund from the capital fund. Ms. Leonard asked Mr. Urey to check on that for next month. • Mr. Urey said that it is an unaudited report and that there are bills to pay for December still which will shrink the number but that it should still be alright. Motion carried. 6. ENGINEER’S REPORT Motion by Dr. Mueller, seconded by Mr. Heathcote, to accept the January’s Engineer’s report. • Mr. Hanley said that KLH updated the Capital Improvement Plan with the comments from the December meeting. • Mr. Hanley said that KLH will begin completing the 2013 Chapter 94 Report once all information is received. He added that Mr. Jamison will get him the data by the end of January. • Mr. Hanley gave the bid limits for 2014. Mr. Shaw said that we don’t have to make contact with three people. Mr. Urey said that in a case of emergency you can make three phone calls and that in a non-emergency situation we need to get three quotes. • Mr. Hanley said that the spot repair project is complete and that he is waiting for the sign off from their bond company and the final payoff. • Mr. Hanley said the garage expansion project ran into an issue. He said that the contractor was unable to remove the existing cable without causing damage so they are leaving the cable there. • Mr. Hanley said that DEP is still reviewing the re-rating permit application and that it will be March or April before we hear anything. • Mr. Hanley said that KLH is scheduled to begin the field survey in late February or early March for the storm water mapping project. • Ms. Leonard asked what the time frame is for replacing the stairs to the control building roof. Mr. Hanley said that he is going to be working with a fabricator to get him a quote for the project. He added that we are looking at 2-3 months. Page 2 of 4 Greenville Sanitary Authority 1-16-14 Motion carried. 7. WASTE WATER TREATMENT PLANT REPORT Motion by Dr. Mueller, seconded by Ms. Auchter, to accept the January waste water treatment plant report. • Dr. Mueller asked why we were fixing a residential grinder pump since we only are responsible for the five pump stations. Mr. Urey said that we are responsible for all existing grinders residential and the pump stations. Motion carried. 8. UNFINISHED BUSINESS A. Motion by Ms. Auchter, seconded by Mr. Heathcote, to appointment Douglas, Joseph, and Olson as the new solicitor and to find out his cost for arbitration. Dr. Mueller said that if Mr. Douglas does satisfactory work for the Borough and that he will take us on for free then it is a no brainer. Ms. Leonard said that Mr. Wallace said that he would hand everything he has over to Jason Dibble if he was appointed. Mr. Urey said that we have everything here in the office. Mr. Heathcote said Mr. Dibble charges $150/hour and that Mr. Douglas is free and to go with him. Mr. Urey said that Mr. Douglas’s thinking is that a lot of the stuff the Sanitary Authority talks about goes through Council so he is already doing the work and all he would have to do is attend the meetings. Ms. Leonard asked what Mr. Douglas charges for arbitration. Mr. Urey wasn’t sure but that he would find out. Mr. Heathcote asked if Mr. Dibble would charge more for arbitration. Mr. Urey said he wasn’t sure. Mr. Heathcote said that since Mr. Douglas is already involved to go with him. Motion carried. 9. NEW BUSINESS A. Motion by Ms. Leonard, seconded by Ms. Auchter, to retain KLH Engineers, Inc. for another year. Mr. Heathcote said that they are doing a good job and to keep them. Motion carried. Motion carried. 10. AUTHORITY MEMBER’S COMMENTS Mr. Heathcote asked if we were going to check into the problem that Mr. Douglas is having and do the die test. He added that he has to replace and fix things at his expense when someone else is creating the problem. Mr. Urey said that if he caps it under his porch then he is causing unsanitary conditions for his neighbors. Ms. Leonard said that they have to tie in somewhere. Mr. Shaw said that it is up to us to get conveyance. Mr. Huffman said that we are not responsible if it is a lateral. Mr. Hanley said that they have to have direct access to public system either from their property or right of way. The consensus was to have the dye testing completed and report back to the Authority at next month’s meeting. 11. DIRECTOR OF PUBLIC SERVICES COMMENTS Page 3 of 4 Greenville Sanitary Authority 1-16-14 Mr. Huffman had no comments 12. BOROUGH MANAGER COMMENTS Mr. Urey had no comments 13. SOLICITOR’S COMMENTS None. 14. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, February 13, 2014 at 6:00p in Council Chambers. 15. ADJOURNMENT Motion by Ms. Leonard, seconded by Ms. Auchter, to adjourn meeting at 7:18pm. Motion carried. Respectfully submitted, Roberta Leonard Roberta Leonard Secretary Page 4 of 4