Sanitary Authority

Greenville Sanitary Authority 4-10-14 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, April 10, 2014 ~ 6:00p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00pm ROLL CALL: Donald Shaw, Chairperson Henry M. Mueller, Vice Chairperson Roberta Leonard, Secretary – absent Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Lyle Huffman, Director of Public Services James Douglas, Solicitor Chad Hanley, KLH Engineers Also present: Media: Megan Heathcote, Borough Administrative Assistant Caleb Stright, Record Argus 1. INFORMATIONAL None. 2. PUBLIC COMMENTS None. 3. ACCEPTANCE OF MINUTES Motion by Dr. Mueller, seconded by Ms. Auchter, to accept the minutes of the February 13, 2014 regular meeting. Motion carried. 4. FINANCIAL REPORTS Motion by Ms. Auchter, seconded by Dr. Mueller, to accept the operating and cash balance reports for February and March.  Mr. Urey said that the fuel oil line is up because we had to fill up the tanks at the beginning of the year.  Mr. Huffman said that we still haven’t closed out the garage expansion project.  Mr. Shaw asked if we have received late payments from Hempfield and West Salem Townships. Mr. Urey said he was not aware of any. Motion carried. 5. ENGINEER’S REPORT Motion by Dr. Mueller, seconded by Ms. Auchter, to accept the March and April’s Engineer’s reports. Page 1 of 4 Greenville Sanitary Authority 4-10-14  Mr. Hanley said KLH submitted the 2013 Chapter 94 Report prior to the end of March as required by DEP.  Mr. Hanley said that there are still a few items left on the punch list for the garage expansion project. Closeout procedures are underway and it is expected that final payment shall be made next month.  Mr. Hanley said that the digester contract should be ready for advertisement next week. He added that the aeration tank shall be cleaned later in the year and possibly with in-house staff.  Mr. Hanley said he was notified of a grant opportunity for the manhole replacement project. He said that it will be very competitive but that it was worth filling out the application for it. The Board agreed to go ahead with the application process. Mr. Hanley said that Council will need to pass a resolution to apply for the grant; the application is due May 16th.  Mr. Hanley said that DEP has issued a draft NPDES permit for the requested increased flow rate of 4.0 MGD with comments. He said the permit is in its draft phase during the 30-day public comment period and then will become final. Within 30 days of the expiration of the public comment period, we are required to submit a Part II, Water Quality Management Permit to the Department. Mr. Hanley said that Part II will consist of the Engineer reports, drawings, and calculations. He said that this will help us with the PennVest loan (if we choose to go in that direction). Mr. Hanley said that he will need to meet with Mr. Urey and Mr. Huffman again to go over the plan.  Mr. Hanley said that KLH has been on-site for several weeks completing the field survey of the storm water collection system. He said that there are more structures to survey than anticipated. Mr. Hanley said that he will work with staff and provide weekly updates as to progress and budget. He said that they figured on 600 manholes and they are already close to hitting 600 and only half way through. Mr. Hanley said that they may have to pull the plug due to the budget. Motion carried. 6. WASTE WATER TREATMENT PLANT REPORT Motion by Mr. Mueller, seconded by Mr. Heathcote, to accept the March and April waste water treatment plant reports.  Mr. Huffman said that the new muffin monsters were delivered. He said that the teeth on the old ones were just down to nothing. Mr. Urey said that it shows the need for grit removal.  Mr. Shaw asked about the manhole lid on Saul Run Road. Mr. Huffman said that we had some vandalism and that they took the manhole lids and filled the hole with big rocks. Ms. Auchter asked what happens when the holes are filled. Mr. Huffman said that the lines back up. Mr. Hanley asked what size the lines are. Mr. Huffman said they are 10-12” lines. Ms. Auchter suggested trail cameras.  Mr. Huffman said that he had a meeting with the plant staff about proposed schedules. He said that one operator would work Tuesday through Saturday and one would work Wednesday through Sunday. Mr. Huffman said that he received some push back from the proposed schedules but that it should work since they need another operator throughout the week. He said that Kevin and Steve work the weekends; if one of them would want to switch days during the weekend they could do that by filling out a non-grievance form since they won’t get there two (2) days off in a row according to the contract. Mr. Huffman said that he wants to start the new schedule the first pay cycle in May; adding that there will be one pay cycle that they aren’t off two (2) days in a row. Ms. Auchter asked if that will Page 2 of 4 Greenville Sanitary Authority 4-10-14 be made up. Mr. Urey said that it will be and that it will only be a onetime thing. Ms. Auchter commended Mr. Huffman for sitting down and trying to come up with a solution with the plant employees. Motion carried. 7. UNFINISHED BUSINESS A. Motion by Dr. Mueller, seconded by Ms. Auchter, to not pay anything to Hempfield Township for the Sanitary Billing for Greenville Golf Course from 4th Quarter 2007 through 2013. Mr. Urey said that the Board had talked about this 2 months ago but that he wanted more clarity on what the Board wanted to do. Ms. Auchter asked if there is a statute of limits on how far a claim can go back. Mr. Huffman said that there are 3 entities involved: Hempfield Township, Country Club, and us. Dr. Mueller said that the Country Club should be making sure that they are being billed correctly. Mr. Shaw said that it was going on for 7 years before someone caught it; adding that Hempfield should be responsible for it. Ms. Auchter said that it wasn’t our fault and that we shouldn’t have to pay. Mr. Shaw said that we didn’t generate a bill, we provided the service. Ms. Auchter said that Hempfield Township determines whether to charge more than we say our costs are. Mr. Heathcote asked if there were any legal issues. It was said that status of limitations is usually 4 years. Mr. Hanley said that the facility should report its change of use. Ms. Auchter said that if we give the money back that we would then set a precedent for the future. Ms. Auchter said that Hempfield Township keeps 25% for maintenance and that they should provide us with the work that they do. Mr. Urey said that he can get a copy of those reports. Dr. Mueller said that we shouldn’t pay any of it. Mr. Hanley said that if we go back 4 years the cost would be $6,429. He said if the problem was reversed we wouldn’t see any of that money. Motion carried. 8. NEW BUSINESS A. Motion by Mr. Heathcote, seconded by Ms. Auchter, to keep the permanent exonerations for 2012 and 2013 on the books until a further date. Motion carried. 9. AUTHORITY MEMBER’S COMMENTS No members had comments. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman had no comments 11. BOROUGH MANAGER COMMENTS Mr. Urey had no comments. 12. NEXT MEETING The next meeting of Greenville Sanitary Authority is Thursday, May 15, 2014 at 6:00p in Council Chambers. Page 3 of 4 Greenville Sanitary Authority 4-10-14 13. ADJOURNMENT Motion by Ms. Auchter, seconded by Mr. Heathcote, to adjourn meeting at 7:07pm. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager Page 4 of 4