Sanitary Authority

Greenville Sanitary Authority 6-11-15 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, June 11, 2015 ~ 6:00 p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00 pm ROLL CALL: Donald Shaw, Chairperson Henry M. Mueller, Vice Chairperson Roberta Leonard, Secretary – absent Pamela Auchter - excused Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager - excused Lyle Huffman, Director of Public Services James Douglas, Solicitor - absent John Mowry, KLH Engineers Also present: Chad Hanley, HRG Carol Paul, Water Authority Brian Reagle Staff: Media: Rosalynn Reagle, Administrative Assistant Caleb Stright, Record Argus 1. INFORMATIONAL A. Tap-in of one (1) EDU at 13 East Drive and one (1) EDU at 15 East Drive, St. Paul’s. B. Stillwaggon & McGill audit for years ended December 31, 2014 and 2013. 2. PUBLIC COMMENTS None. 3. SEWER BILLING AUDIT PRESENTATION BY HRG ENGINEERING A. Mr. Chad Hanley of HRG presented the findings from the audit. The recommendations were to renegotiate the agreements with Hempfield Township and West Salem Township for services. It appeared as though most of the revenues are being collected in not all of them, but a complete mapping of the system has not been completed. Also, they felt that the Ordinance needs some clarification. The billing cycle is listed differently than how customers are actually being billed. The Board held discussion with Mr. Hanley and the Board is to provide a list of known customers in the Townships that are suspected of not being charges rents and HRG will verify that information. Page 1 of 3 Greenville Sanitary Authority 6-11-15 4. ACCEPTANCE OF MINUTES A. Motion by Dr. Mueller, seconded by Mr. Heathcote to accept the minutes of the April 16, 2015 regular meeting. Motion carried. 5. FINANCIAL REPORTS A. Motion by Dr. Mueller, seconded by Mr. Heathcote to accept the April 2015 and May 2015 treasurer’s reports. Motion carried. 6. ENGINEER’S REPORT/KLH ENGINEERS, INC. Mr. Mowry reviewed each of the monthly reports with the Board Members. The Board Members held discussions regarding digester project, the manhole replacement project and the storm sewer mapping/GIS program. A. Motion by Dr. Mueller, seconded by Mr. Heathcote to accept the May 2015 Engineer’s reports. Motion Carried. 7. REPORT FROM WASTE WATER TREATMENT PLANT Mr. Huffman presented the Board with a status report regarding the back-up issues along East Avenue. The storm sewer and sanitary sewer lines were inspected with the camera from Second to Donation and a Dye test was also performed. All of the lines were found to be clear and in working order. Mr. Huffman also reported that cameras have been placed at the plant and the lift stations for security reasons. A. Motion by Mr. Heathcote, seconded by Dr. Mueller to accept the April 2015 and May 2015 plant reports. Mr. Huffman. Motion carried. 8. NEW BUSINESS A. Motion by Dr. Mueller, seconded by Mr. Heathcote, to accept the sewer billing audit report as presented. Motion carried. 9. AUTHORITY MEMBER’S COMMENTS None. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman thanked Mr. Hanley and HRG for the work involved in the audit process. He also thanked Mr. Mowry, KLH, Ms. Paul and Buchart Horn for their involvement in the GIS System program. Mr. Huffman discussed the continued issues with the lift station for St. Paul’s. Mr. Mowry discussed with the Board having a study done to verify that the pump is sized sufficiently to handle the current flow along with the possibility of increased flow for future growth. Mr. Mowry stated he would have a walk through done and a cost estimate for the next session. Page 2 of 3 Greenville Sanitary Authority 6-11-15 12. NEXT MEETING The next meeting of the Greenville Sanitary Authority is Thursday, August 13, 2015 at 6:00 pm in Council Chambers. 13. ADJOURNMENT Motion by Mr. Heathcote, seconded by Dr. Mueller, to adjourn meeting at 6:54 pm. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager Page 3 of 3