Sanitary Authority

Greenville Sanitary Authority 8-13-15 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR MEETING MINUTES Thursday, August 13, 2015 ~ 6:00 p.m. CALL TO ORDER Mr. Shaw called the meeting to order at 6:00 pm ROLL CALL: Donald Shaw, Chairperson Henry M. Mueller, Vice Chairperson Roberta Leonard, Secretary – absent Pamela Auchter Todd Heathcote OTHERS PRESENT: Jasson W. Urey, Borough Manager Lyle Huffman, Director of Public Services James Douglas, Solicitor - excused John Mowry, KLH Engineers Also present: No visitors present Staff: Media: Rosalynn Reagle, Administrative Assistant No Media present 1. INFORMATIONAL A. KLH Engineers, Inc. 2015 Annual Golf Outing and Dinner at Birdsfoot Golf Club on Friday, September 4, 2015. RSVP by August 21, 2015. 2. PUBLIC COMMENTS No public in attendance. 3. ACCEPTANCE OF MINUTES A. Motion by Mr. Heathcote, seconded by Dr. Mueller to accept the minutes of the June 11, 2015 regular meeting. Motion carried. 4. FINANCIAL REPORTS A. Motion by Mrs. Auchter, seconded by Mr. Heathcote to accept the June 2015 and July 2015 treasurer’s reports. Motion carried. 5. ENGINEER’S REPORT/KLH ENGINEERS, INC. Mr. Mowry reviewed the reports with the Board Members. The Board Members held discussions regarding digester project, the manhole replacement project, the storm sewer mapping/GIS program, the pump station located at St. Paul’s and the 537 plan. Page 1 of 3 Greenville Sanitary Authority 8-13-15 Within those discussions, Mr. Mowry informed the Board Members of a recommendation of 3 to 5 years to replace the digester lid. Mr. Mowry also informed the Board Members of an additional charge of $31,019.40 in the project and that was due to mechanical issues with the belt filter press. This charge was to dewater the sludge since the Authorities press was inoperative. Mr. Mowry advised that the amount had been reviewed and found to be an appropriate charge and recommends that it be paid to close out the project. Mr. Mowry updated the Borough Members on the manhole replacement project. All have been replaced with the exception of one. It will be lined because of the infrastructure that was found in and around that particular manhole. There was also a change order in the amount of $19,999.50 submitted and that was due to a gas line that ran through one of the manholes. This was repaired. Mr. Huffman informed the Board that a reimbursement request in the amount of $9,000 has been submitted to National Fuel for that issue. Discussions were also held regarding the ongoing maintenance issues at pump station at St. Paul’s and also regarding the 537 Plan. Mr. Shaw presented the Board with copies of a newspaper article from the Record Argus on Thursday, July 23, 2015 regarding the ground-breaking for the county’s new wastewater treatment facility. The Board held discussion with Mr. Mowry regarding this project. A. Motion by Dr. Mueller, seconded by Mrs. Auchter to approve the request for final payment in the amount of $31,019.40 for the digester cleaning project. Motion Carried. B. Motion by Mrs. Auchter, seconded by Dr. Mueller to approve the payment of $19,999.50 with the contingency to hold some back until completion of the manhole replacement project. Motion carried. C. Motion by Mrs. Auchter, seconded by Dr. Mueller to accept the July 2015 Engineer’s report. Motion carried. D. Motion by Mrs. Auchter, seconded by Dr. Mueller to accept the July 2015 Anaerobic Digester Lid Inspection Report. Motion carried. 6. REPORT FROM WASTE WATER TREATMENT PLANT A. Motion by Mrs. Auchter, seconded by Mr. Heathcote to accept the June/July 2015 plant reports. Motion carried. 7. UNFINISHED BUSINESS A. Motion to approve the North Race Street Bridge Replacement Agreement between Mercer County and the Greenville Sanitary Authority. Motion carried. 8. NEW BUSINESS No new business was discussed. 9. AUTHORITY MEMBERS COMMENTS Page 2 of 3 Greenville Sanitary Authority 8-13-15 No comments presented. 10. DIRECTOR OF PUBLIC SERVICES COMMENTS Mr. Huffman commented that hopefully everything will be ready to make a decision on the 537 Plan in October. 11. NEXT MEETING The next meeting of the Greenville Sanitary Authority is Wednesday, Oct 21, 2015 at 6:00 pm in Council Chambers. 12. ADJOURNMENT Motion by Mrs. Auchter, seconded by Dr. Mueller, to adjourn meeting at 7:17 pm. Motion carried. Respectfully submitted, Jasson W. Urey Borough Manager Page 3 of 3