Sanitary Authority

Greenville Sanitary Authority 07-25-24 GREENVILLE SANITARY AUTHORITY GREENVILLE, PENNSYLVANIA REGULAR SESSION MINUTES Thursday, July 25, 2024 ~ 6:00 pm CALL TO ORDER Mr. Bailey called the meeting to order at 6:00 pm If you are a visitor, please sign in at the door and turn off all cellular telephones. If you wish to record the meeting (video or audio), please announce that you are recording to notify the public in the room they are being recorded. ROLL CALL: Jonathan Bailey Anne Butcher Robin Douglas Paul Hamill Steve Lewis OTHERS PRESENT: Jasson Urey, Town Manager Rosalynn Reagle, Assistant Town Manager James Douglas, Solicitor Rob Horvat, KLH Engineers Isaiah Vernon, WWTP Operator PUBLIC: Joel Rinella Lisa Hamill 1. REORGANIZATION A. MOTION by Mr. Hamill, seconded by Mrs. Douglas to nominate Jonathan Bailey as Chairperson. Motion carried 5-0. B. MOTION by Mr. Hamill, seconded by Mrs. Douglas to nominate Anne Butcher as Vice- Chairperson. Motion carried 5-0. C. MOTION by Mr. Hamill, seconded by Mrs. Butcher to nominate Robin Douglas as Secretary. Motion carried 5-0. D. MOTION by Mrs. Butcher, seconded by Mr. Hamill to set the 2024-2025 meeting schedule as October 24, 2024, January 23, 2025, April 24, 2025, and July 24, 2025. Motion carried 5-0. 2. INFORMATIONAL • Mr. Bailey discussed with the Board that there is a Microsoft Team set up for the Sanitary Authority members and that they can go there to get the meeting materials to review prior to the meeting. Mr. Bailey commented that this feature was so much nicer than searching through emails for documents. Page 1 of 3 Greenville Sanitary Authority 07-25-24 • McGill, Power, Bell & Associates, LLP audit for years ended December 31, 2023, and 2022 are on file in the municipal office. • The PUC will be holding a telephonic Public Input Hearing on Tuesday, July 30 th at 6 pm. The details are listed on the Town’s website under the Public Notices section. 3. PUBLIC COMMENTS Residents: Mr. Joel Rinella presented to the Board his final report on the investigation he performed on the payroll fund. Mr. Rinella had presumed that the Town had been subsidizing the Sanitary Authority employees; however, upon his further investigation, it was found that this was not the case. Mr. Rinella went further to explain that this presumption did not account for accrual-based accounting practices and timing of the due to/due from transfers between funds. Mr. Rinella reported that now that he has a better understanding, he found no discrepancies. Non-Residents: None 4. ACCEPTANCE OF MINUTES A. MOTION by Mrs. Butcher, seconded by Mr. Hamill, to accept the minutes of the April 25, 2024, regular meeting. Motion carried 5-0. 5. FINANCIAL REPORTS A. REVIEW of the June 2024 treasurer's report for the Sanitary Fund. There was a brief discussion regarding the debt service collection and the timing of the Township payments. There was a brief discussion regarding the extra workload being added to the staff as the sale progresses. B. REVIEW of the June 2024 treasurer's report for the Storm Water Utility Fund. There was a brief discussion regarding the collection rate and the fact that we would be starting the court filing process for non-payment. 6. ENGINEER'S REPORT/KLH ENGINEERS, INC. A. Motion by Mr. Hamill, seconded by Mrs. Butcher, to accept the June 2024 engineer's report. Mr. Horvat reviewed the report with the Board and provided additional information as necessary. Motion carried 5-0. 7. UNFINISHED BUSINESS 8. NEW BUSINESS 9. AUTHORITY MEMBER COMMENTS - Mr. Bailey asked about the project along College Avenue. It was discussed that the Greenville Water Authority and National Fuel were doing projects ahead of the PennDOT project for that area. Page 2 of 3 Greenville Sanitary Authority 07-25-24 10. TOWN MANAGER COMMENTS – Attorney Douglas spoke at length regarding the tremendous amount of extra work that the Borough staff has been doing on behalf of the Sanitary Authority as the sale progresses. Attorney Douglas stated that they are going well beyond what was originally anticipated and the Board should be aware of this fact. It was suggested that the staff keep track of their time spent so that they can be compensated appropriately. There was the suggestion of a time study and/or using a time clock to keep an accurate record. Attorney Douglas also informed the Board of the gathering of easements and asked for the members to help inform the residents and ask them to sign updated agreements. 11. ASSISTANT TOWN MANAGER COMMENTS – No additional comments were made. 12. ADJOURNMENT A. Motion by Mrs. Douglas, seconded by Mr. Hamill, to adjourn this session of the Sanitary Authority at 6:39 pm. Motion carried 5-0. Respectfully submitted, Robin Douglas Secretary Page 3 of 3