City Council

VILLAGE OF GREENWICH – STATE OF OHIO Administration Offices: 45 Main Street. Greenwich, Ohio 44837 (419) 752-2441 January 7th, 2020 Pledge of Allegiance Roll Call: Vacant Seat, Lloyd-Yes, T. Wilson-Yes, R. Wilson-Yes, King-Yes, Phillips-Yes Council met in regular session with additional members present: Police Chief Steve Dorsey, Administrator Virgil Giles, Zoning Inspector Cles Inmon, and Fiscal Officer Jennifer Meyer. Clerks Report: Fiscal Officer Meyer stated the Finance office has temporary money in the system, end of year numbers will be sent out to the auditor’s office by the end of the week and 2019 has been closed out. Lloyd moved to accept council minutes of the December 17rd, 2019 meeting; T. Wilson seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King Yes, Phillips Yes. T. Wilson moved to accept the invoices in amount of $245,225.02, R. Wilson seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King Yes, Phillips Yes. Visitor’s Addressing: N/A Committee Mtgs. Fire Board 02/03/20 @ 7:00 PM Records Committee 05/05/20 @ 6:30 PM Ambulance Board 01/13/20 @ 5:00 PM Budget Committee 01/21/20 @ 6:00 PM Administrators report: Administrator Giles stated the annual reports and are done every year at this time including: Sewer sludge report is due by February 1st, CCR report – Water Consumer Confidence Report is due by July 1st you should see a URL link on the utility bill. The Electric Power report is due by April and the 2019 annual compost report was done already, we received 170 cubic yards of yard waste and distributed 53 cubic yards, and by February 1st annual CSO activity report is due. Chief’s Report: The media releases are about 5 days behind and are getting caught up. The State of Ohio training certificate for 2019 has been turned in. also the police reports will be done by Friday and will be emailed to council. One of the reports will include: when Jules came down to certify a call came in that a woman was in labor both Jules and the Chief went on the call and Jules ended up helping the woman give birth to a baby in her kitchen. Court revenue is in and it ended up being roughly about $37,000.00 that was generated from the truck traffic and officers are being a little more aggressive when it comes to stops. No news at all on the camera and it will remain turned off. Pd helped with some of the zoning. Lloyd asked about the new cruiser, Chief stated that it was still at Sharpnack Ford getting a new “cruiser” bumper installed and that the insurance company finally paid. Zoning Inspector: Cles states that we need to start following through on the houses that have the junk around them. As of now, there is a property located at 39 Pierce St that looks like a dump truck worth of stuff is laying out on the front yard, Chief stated that a letter was sent out to them. Market St has had a cabinet on the sidewalk for about 2 1|Page Wesley Sallee Mayor  VILLAGE OF GREENWICH – STATE OF OHIO Administration Offices: 45 Main Street. Greenwich, Ohio 44837 (419) 752-2441 and ½ weeks, Chief stated he would look into it, The Solicitor asked if Cles has talked with the resident, Cles stated no. Cles would like to the see the Police department starting to handle these issues because he has to drive around to find these issues, Chief made a statement that he has previously asked council if zoning could be turned over to the Police department so these issues can be taken care of. Chief stated the Pd has been trying to serve the owner at the property of 37 Main. The owner has been arrested now on his outstanding warrants but when the officer tried to serve the paperwork at the jail, the owner had been sent to a rehab facility and he will try to catch him upon release at the rehab facility on February the 2nd. The Mayor would like to go forth and have a Judge decide on violations because it’s not getting cleaned up. Chief would like to propose that the ordinance be changed from 20 days to 5 days to clean up a property. Palmer states that Cles should first approach the resident whom is not compiling with zoning laws, if the resident doesn’t comply, Cles should gather up all his documentation, turn it over to the Police department. If they still don’t comply then the Police department can get it in order for the legal department. This is being strongly encouraged by the Solicitor. Solicitor’s Report: Attorney Palmer will be working on the council rules, making sure we are compliant with establishing the meeting times by ordinance. Long term he will be looking at the zoning board of appeals, the recreation board and tax review boards making sure it is fully staffed, and that they are appointed and to make sure they are aware of what their terms are. Mayor’s Report: Mayor states that it has already been a bad year for him and asked if council could bear with him. The Mayor states there has been a few updates on the trash situation. Chief states that a letter was sent out to Flashes Trash and they are aware of the terms to the trash contract and that they must place a bid when the contract with Rumpke is up, if they interest in picking up the trash in Greenwich. Larry Sanders also is having trash being picked up by Flashes, Chief is waiting to see if service is still being provided by Flashes to them. A letter was sent out to the Morrison’s concerning the decision from council but another lady read the letter and came in to discuss that her trash was being picked up by Flashes and Ms. Meyer told her that she needs to stop having them pick up her trash, the resident inquired about an application but did not take one with her and the resident stated Flashes advise her that they were giving her a month of pick up to find another trash service. Discussion took place concerning 4 Main St and if permits should be asked for and at this time, it looks like they are just cleaning it up and if they turn it back into a veterans home they will need to go through the VA and if they make it an apartment complex or hotel they will need to go through the board of zoning appeals and ask for a aberrances and or the state. Council Discussion: Discussion took place concerning resolution 2020-R/Direct deposits, R Wilson stated that he would rather not have it done, he likes getting a check and that he works out of town and can get to the bank in time. Mr. Giles stated that not everyone has this bank in town. Mr. King states he has no problem with it. Mr. Lloyd says that there are certain advantages to direct deposit, like it is guaranteed, it’s there on pay day and saves the Village money by not having to purchase checks. It was announced that we already receive an ACH fees from the bank. Mr. Lloyd also states that it simplifies accounting. It was announced that it can be sent to any bank or even a Walmart card. The mayor would like to make sure the police department is all on board with its employees before going any further. If there are any exemptions we would need 2|Page Wesley Sallee Mayor  VILLAGE OF GREENWICH – STATE OF OHIO Administration Offices: 45 Main Street. Greenwich, Ohio 44837 (419) 752-2441 to set up those up. The Mayor asked who will be able to get to the bank account #’s, answer only the fiscal officer and a password is needed to be able to get into that specific software and that any other information would be stored in a fire proof safe. Mr. Lloyd asked if the first year could be optional for the employee to opt in, Attorney palmer answered, the policy does not permit it to be optional but only exemptions. Unfinished Business: N/A New Business: R. Wilson moved to have first reading of Ordinance No.: 2020-01 by title only, T. Wilson seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King Yes, Phillips Yes. (AN ORDINANCE AMEDING AND SUPPLEMENTING THE 2019 ANNUAL APPROPRIATION MEASURE) R. Wilson moved to waive the second and third reading of Ordinance No.: 2020-01, Lloyd seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King No, Phillips Yes. R. Wilson moved to adopt Ordinance No.: 2020-01; Lloyd seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King Yes, Phillips Yes. For purposes of the record for Resolution No.: 2020-R-01 Section 3 to eliminate the wording of non-elected public officials before 1st reading. Lloyd moved to have first reading of Resolution No 2020-R-01 with section #3 changes by title only, T. Wilson seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson No, King Yes, Phillips Yes. (A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO MAKE DIIRECT DEPOSITS OF FUNDS BY ELECTRONIC TRANSER AND FURTHER AUTHORIZING THE FISCAL OFFICER TO CONTRACT WITH A FIANANCIAL INSTITUTION FOR THE SERVICES NECESSARY TO MAKE DIRECT DEPOSITS AND ADOPTING A DIRECT DEPOSIT PAYROLL POLICY) R. Wilson moved to have first reading of Resolution No.: 2020-R-02 by title only. T. Wilson seconded. Vote as follows: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King Yes, Phillips Yes. (A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO APPOINT AN ADDITIONAL POLICE OFFICER TO THE GREENWICH POLICE DEPARTMENT) Lloyd moved to adjourn. T. Wilson seconded. Vote as followed: Lloyd Yes, T. Wilson Yes, R. Wilson Yes, King Yes, Phillips Yes. Mayor Wesley Sallee Fiscal Officer, Jennifer Meyer 3|Page Wesley Sallee Mayor