Rescheduled City Council Meeting

COUNCIL 08-12-24 – 070 MINUTES OF THE RESCHEDULED CITY COUNCIL MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, AUGUST 12, 2024, IN THE COUNCIL-COURTROOM OF THE ROBERT E. NOVITKE MUNICIPAL CENTER, 20025 MACK PLAZA DR., GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 7:04 p.m. by Mayor Bryant. PRESENT: Mayor Bryant Council Members: Brown, Granger, McConaghy ABSENT: Gafa, Koester Also Present: City Administrator Schulte Assistant City Administrator Como City Attorney Walling City Treasurer/Comptroller Schmidt City Clerk Antolin Assistant Director of Public Services Crook City Engineer Wilberding Motion by McConaghy, seconded by Brown, that Councilmembers Gafa and Koester be excused from tonight’s meeting. Motion carried by the following vote: Yes: Brown, Bryant, Granger, McConaghy No: None Absent: Gafa, Koester Council, Administration, and the audience Pledged Allegiance to the U.S. Flag. The following Commission members were in attendance:  Catherine Dumke, Senior Citizens’ Commission  Doug Hamborsky, Planning Commission 1  COUNCIL 08-12-24 – 071 Motion by McConaghy, seconded by Brown, that all items on tonight's agenda be received, placed on file, and taken in order of appearance. Motion carried by the following vote: Yes: Brown, Bryant, Granger, McConaghy No: None Absent: Gafa, Koester Motion by Granger, seconded by Brown, that all items (6A-6D) on the Consent Agenda be approved as presented. A. Approval of Minutes 1. Council 07/15/24 2. Election Commission 07/01/24 with recommendation* *Recommendation approving the Certification of Election Inspectors and their rates of pay. 3. Planning Commission 06/25/24 with recommendation** **Recommendation to approve the Master Plan Draft with suggested amendments for the 63-day public review and comment period. (See agenda item 6B2). 4. Beautification Advisory Commission 06/12/24 B. Bids/Proposals/Contracts 1. AEW Design Fees for 2024/2025 Construction Projects a) Memo 08/06/24 - Assistant Director of Public Services Crook b) Proposed 2024/2025 Design Engineering Fees 2. Master Plan Draft - Distribution for Review a) Memo 07/22/24 - Jill Bahm/Stephanie Osborn/Rose Kim (Giffels Webster) b) Proposed Master Plan Draft C. Resolutions 1. Mack Avenue and Vernier Road Intersection Improvement Resolution with Michigan Department of Transportation (MDOT) a) Memo 08/06/24 - Assistant Director of Public Services Crook 2  COUNCIL 08-12-24 – 072 b) Proposed Resolution c) Proposed MDOT Contract 24-5300 2. Declaring Vacancy in Office and Adopting a Process for Filling the Vacancy a) Committee-of-the-Whole Minutes Excerpt 06/17/24 b) Proposed Resolution D. Claims and Accounts 1. Anderson, Eckstein & Westrick, Inc. (AEW) - City Engineers a) 707 N. Renaud Plot Plan Review - Invoice No. 152015 - Proj. No. 0160-0474 - 07/22/24 - $57.15. b) Sewer System Evaluation - Invoice No. 152021 - Proj. No. 0160-0449 - 07/22/24 - $228.60. c) Torrey Rd. Pump Station Cap. Improve. Plan - Invoice No. 152022 - Proj. No. 0160-0457 - 07/22/24 - $1,200.15. d) Water System CDSMI - Invoice No. 152023 - Proj. No. 0160-0461 - 07/22/24 - $1,356.12. e) Roslyn Rd. Watermain & Resurface (Mack/Marter) - Invoice No. 152024 - Proj. No. 0160-0464 - 07/22/24 - $12,521.39. f) Lake Front Park Splash Pad - Invoice No. 152025 - Proj. No. 0160- 0465 - 07/22/24 - $114.30. g) 2023 Misc. Concrete Repair Program - Invoice No. 152026 - Proj. No. 0160-0466 - 07/22/24 - $5,275.47. h) Torrey Road Pump Station Generator - Invoice No. 152028 - Proj. No. 0160-0473 - 07/22/24 - $1,594.20. i) 2023-2024 General Engineering - Invoice No. 152029 - Proj. No. 0160-0472 - 07/22/24 - $5,162.55. j) 2023 Concrete Pavement Repair Program - Proj. No. 0160-0466 - Pay Estimate No. 2 (Fiscal Year End) - Mattioli Cement Co. LLC - 07/12/24 - $31,011.60. k) Torrey Road Pump Station Generator - Proj. No. 0160-0473 - Payment No. 2 - Rauhorn Electric, Inc. - 07/31/24 - $42,903.00. 2. Hallahan & Associates, P.C. - Professional Services a) Invoice No. 21755 - June 2024 - 07/01/24 - $191.64. b) Invoice No. 21833 - July 2024 - 08/05/24 - $1,111.49. 3. Keller Thoma - Legal Services - Invoice No. 126304 - July 2024 - 08/01/24 - $87.50. 3  COUNCIL 08-12-24 – 073 4. McKenna - Building/Plannning Services a) Invoice No. 21849-92 - Building Services - June 2024 - 07/24/24 - $60,382.02. b) Invoice No. 22-064-28 - Planning Services - June 2024 07/16/24 - $1,942.50. 5. WCA Assessing - Assessing Services - Invoice No. 072324 - August 2024 - 07/23/24 - $7,175.58. 6. York, Dolan & Tomlinson, P.C. - Legal Services - Invoice No. 210 - July 2024 - 08/02/24 - $3,286.00. Motion carried by the following vote: Yes: Brown, Bryant, Granger, McConaghy No: None Absent: Gafa, Koester Mayor Bryant accepted the resignation of George Bailey from the Planning Commission with regret, and directed that appropriate thanks and recognition be sent to Mr. Bailey. Motion by Brown, seconded by McConaghy, regarding Second Reading: Ordinance Amendment for Chapter 2 – Administration, Article III - Departments, that the City Council approve this ordinance amendment as presented and make it effective 10 days after its enactment. Motion carried by the following vote: Yes: Brown, Bryant, Granger, McConaghy No: None Absent: Gafa, Koester Motion by Granger, seconded by Brown, regarding Second Reading: Ordinance Amendment for Chapter 30 – Parks and Recreation, Article I – In General, that the City Council approve this ordinance amendment as presented and make it effective 10 days after its enactment. Motion carried by the following vote: Yes: Brown, Bryant, Granger, McConaghy No: None Absent: Gafa, Koester 4  COUNCIL 08-12-24 – 074 Motion by McConaghy, seconded by Granger, regarding Second Reading: Ordinance Amendment for Chapter 48 – Waterways, that the City Council approve this ordinance amendment as presented and make it effective 10 days after its enactment. Motion carried by the following vote: Yes: Brown, Bryant, Granger, McConaghy No: None Absent: Gafa, Koester Under New Business, the following individual was heard:  Mayor Bryant provided a reminder and invited everyone to Lake Front Park at noon tomorrow (08/13/24), for the grand opening of the splash pad.  City Clerk Antolin addressed and thanked all departments, employees, and election workers involved with the successful implementation of the State Primary Election held on August 6, 2024. It was the result of great team work!  Mayor Bryant commended the City Clerk on the coordination of the election and a job well done. Under Public Comment, the following individual was heard:  Judith Burkhardt, Country Club Dr. (Election Worker) – Thanked all Grosse Pointe Woods’ employees and commented how “user-friendly” they are. As an election inspector, she especially commended the Clerk’s Office staff. In addition, she addressed the presence of public safety officers during election day. Motion by Granger, seconded by Brown, to adjourn tonight’s meeting at 7:18 p.m. PASSED UNANIMOUSLY. Respectfully submitted, _______________________ _______________________ Paul P. Antolin Arthur W. Bryant City Clerk Mayor 5