Recreation Advisory Committee (RAC)

PUBLIC NOTICE AND AGENDA OF THE GROVELAND RECREATION ADVISORY COMMITTEE MEETING SCHEDULED TO CONVENE AT 6:30 P.M. TUESDAY, JANUARY 12, 2021 IN THE E. L. PURYEAR BUIILDING LOCATED AT 243 S. LAKE A VENUE, GROVELAND, FLORIDA 34736 CHAIRPERSON AMANDA TRAYWICK amanda .travwick(l/J!.JO eland-fl .go v COMMITTEE MEMBER DAYID BADILLO david .badillu«t!l!JO elam.1- fl .go COMMITTEE MEMBER PAULA HALL paula.hall@groveland-tl.gov COMMITTEE MEMBER MARGIE JONES margi e. jone (iv.groveland-fl .g COMMITTEE MEMBER CHUCK KENZIG charles.kenzig@groveland-fl.gov COMMITTEE MEMBER SHANA MARTIN -- hana.marti n(illgr welanJ-11 .l!.O\I YOUTH REPRESENTATIVE RYAN WRIGHT rvan .wright@grovel.rnd-ll .gov PARKS/RECREATION DIRECTOR MIKE WALKER m ike.wa lker(il/gro eland-fl .go RECORDING SECRETARY DODIE BARGER le la.bmger(,Dgroveland-fl .g( v Please note: Most written communication to or from government officials regarding government business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. CALL TO ORDER PLEDGE OF CONDUCT • We may disagree, but we will be respectful of one another. • We will direct all comments to issues. • We will avoid personal attacks. • Audience members wishing to speak must be recognized by the Mayor. • Speaking without being recognized will be considered "Out of Order." OPENING CEREMONIES a. Pledge of Allegiance ROLL CALL AGENDA CONSENT AGENDA Consideration of Approval: • December 8, 2020 RAC Meeting Minutes OLD BUSINESS 1. Update - Parks, Recreation, Trails and Open Space Svstem Master Plan bv David Barth 2. Update - South Lake Regional Park 3. Update - Lake David Park South Project NEW BUSINESS 1. Election of Vice Chairman 2. Review of Annual Event Calendar 3. Upcoming Meeting Dates and Time - Location and Meeting times 4. Schedule Date and Time - Advisory Board Annual Training REPORTS a. Committee Member Reports PUBLIC COMMENT ADJOURNMENT Groveland Code of Ordinances Sec. 2-58 (I). Any person desiring to address the Council shall first secure the permission ofthe presiding officer and shall give his name and address/or the record. All remarks shall be addressed to the Council as a body and not to any member thereof unless permission to do so is .first granted by the presiding officer. Unless further time is granted by the presiding officer or the council, member of the public shall limit their discussion or address to no more than five minutes. No question shall be asked a council member or city official except through the presiding officer. Ifyour address is exempt from public record you are not required to state it. In addition, do not give out your Social Security Number, phone number, email address or any other information you do not want others to have access to as the meetings are recorded and those recordings are considered public record. Pursuant to the provisions of Chap. 286, F.S., Sec. 286.0105, if a person decides to appeal any decision made by this body with respect to any matter considered at this meeting, he or she will need a record ofthe proceedings, and that for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record may include the testimony and evidence upon which the appeal is to be based and is advised to make such arrangements at his or her own expense. *In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statute, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office no later than 5:00 p.m. the day of the meeting.  City of Groveland E.L. Puryear Building Recreation Advisory Committee (RAC) Minutes December 8, 2020 The Recreation Advisory Committee (RAC) held a regularly scheduled meeting on Tuesday, December 8, 2020 at the E.L. Puryear Building located at 243 S. Lake Avenue, Groveland, FL 34736. Chairperson Amanda Traywick called the meeting to order at 6:34 p.m. with the following committee members present: David Badillo, Paula Hall, Chuck Kenzig, School Representative Ryan Wright and new committee member Shana Martin replacing Karyn Norwood. Absent was Margie Jones. City officials present were Parks, Facilities and Community Services Director, Mike Walker and Recording Secretary Leota "Dodie" Barger. PLEDGE OF ALLEGIANCE GUEST SPEAKER, PRESENTATONS, AND PROCLAMATIONS Karyn Norwood - Service Award Presentation Mayor Evelyn Wilson presented Karyn Norwood with an award acknowledging Karyn's years of service on the Recreation Advisory Committee (RAC). PUBLIC COMMENTS There was no public comments. CONSENT AGENDA Approval of the November 10, 2020 RAC Meeting Minutes: Motion: Committee Member Paula Hall moved for approval of the November 10, 2020 Meeting Minutes; seconded by School Representative Ryan Wright. All Committee Members approved via roll call. OLD BUSINESS 1. Update on Lake David Park (South Project) Mike Walker - Parks, Facilities and Community Services Director Parks and Recreation Director Mike Walker welcomed new committee member Shana Martin to the Recreation Advisory Committee. Director Walker noted the Lake David Park South project is moving along well and the pouring of the Splash Pad foundation has been completed as of December 7th . Electrical work has begun, and all underground conduit has been completed and run to the various electrical site locations. The restroom is in place and has been painted. Next step in approximately 10 days is the parking lot. We will llPage  have to remove the existing subbase and then put down asphalt in January. The expected completion date is in March. Chairperson Amanda Traywick asked about the restroom siding and noted it looked different from the other restrooms. Director Mike Walker confirmed the restroom was purchased from the same company as the others but has a different texture and is slatted versus the other restrooms rough textured exterior. NEW BUSINESS 1 . Cherry Lake Park - Basketball Court Fencing Mike Walker- Parks, Facilities and Community Services Director Director Mike Walker noted there has been much discussion regarding a need for fencing around the basketball court due to past vandalism with ATV's and this is not something that would normally come before the RAC but out of courtesy he wanted to bring it to the committee for discussion. The park property is not enclosed and therefore.visitors to the park can access it from all different directions. He provided the committee with the quotes for fencing at 4', 8' and 1O' height options via email. He noted the fence company suggested 1O' as the standard but Mr. Walker noted "as the Parks Director, while he understands the purpose would be to keep vehicles off the court and keep basketballs on the court, it is not his recommendation as a 1O" high fence it is not a pleasant site to look at". Chairperson Traywick opened the floor for discussion. Committee members provided input as well as public input and after much discussion, the key points identified were: <) Players like the Court Texture <) Court tiles have experienced shrinkage beyond normal expectations <> Warranty repair of shrinkage should be pursued <> Vandalism damage caused by ATV's must be repaired (> Some type of barrier is needed around court to keep vehicles out but should be done in such a way as to not destroy the aesthetics of a park. Split rail fencing or bollards could be used. (; Fencing would keep the ball inside the court which is an advantage for those playing the game and it will keep kids out <> Fencing could pose a liability issue due to children climbing the fence Director Mike Walker noted that he has been communicating with the company that installed the basketball court in regards to the vandalism and the shrinkage. The manufacturer came last year to address the shrinkage and adjusted the borders to account for the shrinkage. We 21Page  have continued to experience shrinkage and pictures were sent to the manufacturer last week. The representative from the manufacturer will be coming out next week to look at the court and adjust the border. In regards to the ATV vandalism, he anticipates the replacement of six tiles, which will replace the court tiles that had been mostly damaged by the ATV. Further discussion took place regarding the repercussions of installing fencing around the court. There were statements of concern regarding maintaining the aesthetics of the recreation facility with other types of barriers while others stated concern only in regards to curbing vandalism. Chairperson Traywick noted that only three of the current seven­ committee members were here when the original plans for this park were discussed many years ago, and at that time, they discussed installing the basketball court with fencing, lighting, and cameras to prevent vandalism. The basketball court was built without those items and now we are playing catch up. She then suggested it should be put to a vote and asked for a motion. Committee Member Kenzig asked to make one comment and noted the purpose of this committee as an advisory committee is to provide a recommendation and it will be taken by the Parks Director and presented to City Council so voting on it may not be the correct way to handle it. A simple suggestion to be taken to City Council would be advisable. Chairperson Traywick noted she would take his comment under consideration and asked for a motion. Committee Member David Badillo motioned for installation of a 1O' fence around the basketball court at Cherry Lake Park. Committee Member Paula Hall seconded the motion. Chairperson Traywick asked the recording secretary to take a roll call vote and the recommendation passed with a 4-2 vote. 2. Christmas Parade/Parade Judging Mike Walker - Parks, Facilities and Community Services Director Parks and Recreation Director Mike Walker passed out parade judging forms, which were used last year by the RAC and explained the parade entry deadline was this past Friday. Entries were being finalized and participants would be notified of their placement numbers and check-in time tomorrow. Last year we had three staging areas; Red Staging was behind Kim E's Florist, Blue Staging was at Gray Middle School and the Senior Center was used for the horses and horse trailers. Last year we had approximately 51 entries and this year 3JPage  we have 33 entries. It is down a little but that is to be expected with COVID. We will be concentrating on a safe event with social distancing and requesting masks be worn. It will be the same route as last year and the judge's booth (tent, table and chairs) will be placed at the intersection of Cherry and South Lake Avenue, which is the first turn in the route. We will also be doing a live stream broadcast at the intersection of Cherry and South Lake Avenue. The Grand Marshals have been notified and are very excited. It has been advertised that the trophies will be distributed 45 minutes after the event ends so the judges will need to crunch those numbers immediately afterwards. The trophies have been ordered and as suggested by the RAC we have ordered awards for both Grand Marshals, which will be awarded by the Mayor. The parade starts at 10:00 am so he would suggest the judges arrive by 9:00 am Committee Member David Badillo asked if the parade judging forms could be revised in a way to minimize the number of pages and to group entries together in their respective category because it is very hard to keep track of the entries when you have to search to find them through multiple sheets. Director Mike Walker noted their suggestions would be taken by the Recording Secretary and formulated into a new judging form. Chairperson Traywick noted that Oakley (eyewear) recognizes veterans with specialty eyewear and would like to acknowledge both Grand Marshal's with specialty eyewear acknowledging their service to our country so they will be there to present the award. Director Mike Walker suggested the presentation would be best just before the parade. REPORTS a. Committee Member Reports Committee Member Chuck Kenzig commended Director Mike Walker and his staff for all of the Holiday events they put on for the City in the past few weeks and noted he had set the bar high and he would have to really go big next year. Director Mike Walker thanked him for his kudos and noted we have a good team. Committee Member Chuck Kenzig noted he attended the Santa Claus and Mrs. Claus event and the Tree Lighting. He also completed his evaluation of the entire Park system and it was a good learning experience. There is a lot of opportunity available to improve our parks. 41Page School Representative Ryan Wright noted the South Lake High School band was involved in the Tree Lighting ceremony and they really enjoyed the Amphitheatre. He noted that Lake David Park is one of the best venues they have performed in. Committee Member David Badillo noted that he attended the Santa Claus and Mrs. Claus event and the Tree Lighting. He also noted that he has been on the committee for approximately 14 years and these were the best Holiday events since he has been there. Committee Member Paula Hall noted that she attended the Santa Claus and Mrs. Claus event and the pure warmth on the children's faces was very heartwarming. She thought the Parks Department has responded in a very advanced manner to the Covid restrictions and holding safe events for our community. Chairperson Amanda Traywick noted she attended the Farmers Market and the Santa Claus and Mrs. Claus event and she thought the Santa Claus event was very well organized and a lot of fun, She also attended the Tree Lighting and really thought the High School did a great job entertaining, it was very enjoyable. She also attended the CRA and City Council meeting. She thanked Karyn Norwood for her service on the RAC and welcomed Shana Martin as Karyn's replacement on the committee. She noted how very happy she is to see the very good working relationship the RAC has with City Staff and stated "we may not always agree but we do have a good rapport with each other and she looks forward to moving forward with that". She asked Director Mike Walker if they needed to vote tonight on the open Vice Chair position and Director Walker said it would be on the January agenda. Committee Member Shana Martin noted there was a lot to absorb and she is looking forward to jumping right in with everything that is going on this month. Committee Member Chuck Kenzig asked if there was currently an open position on the committee. Director Mike Walker noted per the policy, City Council does have the opportunity to extend the membership to 9 members, we are currently at 7 so there is the availability to add two more positions if needed. SI Page Chairperson Amanda Traywick noted the next meeting will be held on Tuesday, January 12, 2021 at 6:30 pm. Adjournment Chairperson Amanda Traywick adjourned the meeting at 7:4 7 pm. Chairperson Amanda Traywick Attest: Leota "Dodie" Barger, Recording Secretary 61Page