City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes - Final Monday, September 23, 2013 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Jan Stoots City Council Meeting Minutes - Final September 23, 2013 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Mayor Westcamp asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier lead the Pledge of Allegiance. IV. Roll Call Council Member Cleary made a motion, seconded by Council Member Drury, to excuse Council Member Dildine from the meeting. All in favor stated AYE, None Opposed. Motion passed. Council Member Dildine arrived at 6:38 p.m. Present: 6 - Council Member Cleary, Council Member Dildine, Council Member Drury, Council Member Hilbert, Council Member Rarey, and Council Member Stoots V. Approval of Minutes - September 9, 2013 Approved as submitted. #088-2013 9-9-2013 Council minutes Attachments: 9-9-2013 Council minutes.pdf VI. Proclamation - Fire Prevention Week The Mayor presented Madison Township Fire Department with a Proclamation for Fire Prevention Week and Firefighters Memorial Service Day. City of Groveport Page 1 City Council Meeting Minutes - Final September 23, 2013 #090-2013 Proclamation Fire Prevention Week 2013 Attachments: Proclamation Fire Prevention Week 2013.pdf VII. Business of Guests A. Madison Township Trustee Paini - Electric Aggregation Madison Trustee Paini updated Council on the electrical aggregation. He informed Council the cover letters with a Q & A sheet and opt-out form were mailed today to residents. Resident Matt Campbell of 439 Main Street, inquired of Council Member Cleary if he would like to excuse himself from the discussion, upon which Council Member Cleary excused himself from the proceedings. Mr. Campbell expressed his concerns regarding issues discussed at the public meetings held for the electrical aggregation, he feels residents need to be aware that: 1. There is a $25.00 fee to opt-out of the program once you have signed on for the electrical aggregation. 2. If residents do not respond with their opt out option within the 21 days, the decision to join is made for them. 3. There are no budget plans available with any of the aggregates. VIII. Ordinances and Resolutions A. 3rd Readings ORD. 13-039 AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOTES IN THE AMOUNT OF NOT TO EXCEED $800,000 [$1,000,000] IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF CONSTRUCTING, IMPROVING, FURNISHING, AND EQUIPPING A POLICE FACILITY [AND THE CITY'S CURRENT MUNICIPAL BUILDING], WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO; AND APPROVING RELATED MATTERS Sponsors: Stoots Attachments: ORD. 13-039 Attachments.pdf Law Director Shannon requested Council to consider amending the title to reflect the new amount of $1,000,000 and to add the language "and the current Municipal Building" to show exactly City of Groveport Page 2 City Council Meeting Minutes - Final September 23, 2013 what the funds would be used for. Also, to amend Section 1 and Section 4 to $1,000,000 and in Section 8 to change the language to "Municipal Facilities" to replace "Police Facility". In the certificate attached, amend Section 1 to add the language "and the City's current municipal building" and in the Auditor's Receipt change Police Facility to City Facilities with the amount of $1,000,000. The Clerk of Council read by title Ordinance No. 13-039. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to amend. The motion carried by the following vote: Excused: 1 - Dildine Yes: 5 - Cleary, Drury, Hilbert, Rarey and Stoots No further discussion. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Excused: 1 - Dildine Yes: 5 - Cleary, Drury, Hilbert, Rarey and Stoots RES. 13-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Dildine Attachments: TIRC Meeting 8-14-2013.pdf RES 13-006 TIRC No discussion. The Clerk of Council read by title Resolution No.13-006. A motion was made by Council Member Drury, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots B. 2nd Readings ORD. 13-042 AN ORDINANCE ESTABLISHING GRANT APPLICATION PROCESS FOR THE CITY OF GROVEPORT City of Groveport Page 3 City Council Meeting Minutes - Final September 23, 2013 Sponsors: Dildine Attachments: ORD. 13-042 Attachment Grant Application.pdf No discussion. The Clerk of Council read by title Ordinance No.13-042. C. 1st Readings ORD. 13-044 AN ORDINANCE AMENDING ORDINANCE 12-051 (ADOPTED 11/13/2012), THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2013 AND FURTHER AMENDING ORDINANCES 13-007 (ADOPTED 3/25/13), 13-014 (ADOPTED 5/13/13), 13-029 (ADOPTED 6/24/13), 13-032 (ADOPTED 7/8/13) AND 13-035 (ADOPTED 8/12/13), WHICH AMENDED THE SAME Sponsors: Hilbert Attachments: ORD. 13-044 EXHIBIT.pdf Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings. The Clerk of Council read by title Ordinance No. 13-044. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to suspend the rules as to the three readings. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots ORD. 13-045 AN ORDINANCE AUTHORIZING THE CHARITY NEWSIES SALE Sponsors: Ed Rarey The Clerk of Council read by title Ordinance No. 13-045. This Ordinance was referred to the Committee of the Whole. ORD. 13-046 AN ORDINANCE AUTHORIZING THE GROVEPORT COMMUNITY IMPROVEMENT CORPORATION (HEREINAFTER "GROVEPORT CIC") City of Groveport Page 4 City Council Meeting Minutes - Final September 23, 2013 TO SELL PARCEL NUMBER 185- , LOCATED AT 173 FRONT STREET IN THE CITY OF GROVEPORT, OHIO PURSUANT TO OHIO REVISED CODE SECTION 1724.10(B) Sponsors: Stoots The Clerk of Council read by title Ordinance No. 13-046. This Ordinance was referred to the Committee of the Whole. ORD. 13-047 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO NEGOTIATE AND ENTER INTO ANY NECESSARY AGREEMENTS WITH UTILITY COMPANIES FOR THE ACQUISITION OF ANY SERVICE, PRODUCT, OR COMMODITY OF A PUBLIC UTILITY, PURSUANT TO OHIO REVISED CODE SECTION 9.30, THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B) Sponsors: Drury Attachments: ORD 13-047 Utility Negotiation & Contract Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings going into effect 30 days from today's date. Administrator Hall clarified for Council the Ordinance has nothing to do with the Madison Township electrical aggregation, it refers to the City's energy audit. She explained suspending the three readings allows the City to negotiate current cost savings for the City's facilities, as during negotiations costs can change causing the City to lose money. The Clerk of Council read by title Ordinance No. 13-047. A motion was made by Council Member Rarey, seconded by Council Member Drury, to suspend the rules as to the three readings. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots Law Director Shannon clarified for Council this Ordinance authorizes the Administrator to enter into agreements with any utility companies which would be in the best interest of the City. The Ordinance does not refer to any specific contract. A motion was made by Council Member Hilbert, seconded by Council Member Stoots, to adopt. The motion carried by the following vote: City of Groveport Page 5 City Council Meeting Minutes - Final September 23, 2013 Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots ORD. 13-048 AN ORDINANCE ACCEPTING THE FINAL PLAT FOR THE TOWNE CENTER (PARCEL NO. 185-000118) Sponsors: Dildine Attachments: Towne Center Final Plat Towne Center Final Plat 2 The Clerk of Council read by title Ordinance No. 13-048. This Ordinance was referred to the Planning & Zoning Commission. ORD. 13-049 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH CSC FOR THE PURCHASE OF COMPUTER HARDWARE, SOFTWARE AND INFORMATION TECHNOLOGY (IT) SERVICES AND WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B) AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date, to pass as an emergency measure to allow the new police facility to be up and running in the time indicated as scheduled. This IT Programming and installation are necessary and because it is a sole source provider you are permitted by Ohio law to waive competitive bidding. Administrator Hall stated it is necessary to use the same company so the IT Services are compatible with the Municipal Building and the police facility cannot be occupied without the computer equipment being installed and available. The Clerk of Council read by title Ordinance No. 13-049. A motion was made by Council Member Dildine, seconded by Council Member Stoots, to suspend the rules as to the three readings and effective date. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots A motion was made by Council Member Cleary , seconded City of Groveport Page 6 City Council Meeting Minutes - Final September 23, 2013 by Council Member Dildine, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots IX. Reports #089-2013 CR 9-23-2013 Attachments: CR 9-23-2013.pdf A. Mayor - Lance Westcamp Mayor Westcamp thanked Clerk of Council, Kimberly McWilliams for all her good work with the City of Groveport and wished her well with her new position with the City of Gahanna. Mayor Westcamp requested a motion to confirm the appointment of Ruthanne Ross as the new Clerk of Council, effective October 7, 2013. He commented on interviewing for the Clerk of Court position and will keep Council informed on the matter. A motion was made by Council Member Rarey, seconded by Council Member Drury, to confirm the appointment of Ruthanne Ross as Clerk of Council, effective October 7, 2013. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots B. Administrator - Marsha Hall Nothing further to report. C. Chief of Police - Ralph Portier Nothing to report. D. Director of Finance - Jeff Green Nothing to report. E. Director of Law - Kevin Shannon Nothing further to report. City of Groveport Page 7 City Council Meeting Minutes - Final September 23, 2013 F. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Jan Stoots Nothing to report. G. Clerk of Council - Kimberly McWilliams Clerk McWilliams stated she looked forward to the opportunity that working for Gahanna would present and thanked Council and staff for their support during her tenure with the City of Groveport. H. Standing Committees None X. Other Business Council Member Drury reported on the great turn out for the City's Car Show and the success of The Taste of Groveport. XI. Adjournment Council Member Cleary made a motion, seconded by Council Member Hilbert to adjourn at 6:59 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Kimberly McWilliams, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 8