City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes - Final Tuesday, October 15, 2013 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Jan Stoots City Council Meeting Minutes - Final October 15, 2013 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Drury, seconded by Council Member Cleary, to excuse Council Members Dildine and Stoots from the meeting. All in favor say AYE. None opposed. Motion passed. Excused: 2 - Council Member Dildine, and Council Member Stoots Present: 4 - Council Member Cleary, Council Member Drury, Council Member Hilbert, and Council Member Rarey V. Approval of Minutes - September 23, 2013 #102-2013 9-23-13 Council Meeting Minutes Attachments: 9-23-13 Council Meeting Minutes Approved as submitted. VI. Business of Guests A. Madison Township Administrator Susan Brobst - Electric Aggregation Update Madison Township Administrator, Susan Brobst updated Council on the township electric aggregation and the opt-out process. Ms. Brobst reported the mailing list was not complete with the City of Groveport Page 1 City Council Meeting Minutes - Final October 15, 2013 first mailings to residents containing a cover letter and the twenty one day opt-out option form. A second mailing list of qualified Groveport residents gives a new deadline date of November 14, 2013 to opt out of the program. This will postpone the date for the switch with Border Energy for everyone, putting the program about 30 days behind schedule. The contract remains unchanged; the township is still contracted through December 2014. Matt Campbell, 439 Main Street, addressed Council regarding the blunder with the notice of the electric aggregation mailings. Letters went out on September 23, 2013; after a week passed residents had not received any notice and were concerned that the twenty one days was coming up and they still had no notice of the opt-out process. He is concerned that this issue should be kept within the City government not through the township. He asks if a Council Member could attend the next township meeting pertaining to the electric aggregation and the upcoming Saturday session at Madison Township. Council Member Rarey asked Ms. Brobst to address the change in the deadline to opt-out. Ms. Brobst explained the second mailings give residents the same twenty one days to consider their options. Not knowing of the shortcomings of the first mailing list at the time of the published ad in the October 13, 2013 Southeast Messenger, the township had to submit additional addresses to Border Energy for a second mailing. Border Energy had to file the additional addresses through the Public Utilities Commission of Ohio (PUCO). PUCO approves the date the letters get mailed and twenty one days after the mail date is the deadline date. Ms. Brobst assured everyone the program is a volunteer program; no one has been or will be pressured to join the program. Mr. Campbell feels the township needs to send the second mailings registered or certified mail to insure residents receive their notice. He commented the ad in the Southeast Messenger gave information that was not addressed at any of the township meetings he attended regarding the electric aggregation. VII. Ordinances and Resolutions A. 3rd Readings City of Groveport Page 2 City Council Meeting Minutes - Final October 15, 2013 ORD. 13-042 AN ORDINANCE ESTABLISHING GRANT APPLICATION PROCESS FOR THE CITY OF GROVEPORT Sponsors: Dildine Attachments: ORD. 13-042 Attachment Grant Application.pdf No discussion. The Clerk of Council read by title Ordinance No. 13-042. A motion was made by Council Member Drury, seconded by Council Member Cleary, to adopt. Motion carried by the following vote: Excused: 2 - Dildine and Stoots Yes: 4 - Cleary, Drury, Hilbert and Rarey B. 2nd Readings ORD. 13-045 AN ORDINANCE AUTHORIZING THE CHARITY NEWSIES SALE Sponsors: Ed Rarey The Clerk of Council read by title Ordinance No. 13-045. ORD. 13-046 AN ORDINANCE AUTHORIZING THE GROVEPORT COMMUNITY IMPROVEMENT CORPORATION (HEREINAFTER "GROVEPORT CIC") TO SELL PARCEL NUMBER 185- , LOCATED AT 173 FRONT STREET IN THE CITY OF GROVEPORT, OHIO PURSUANT TO OHIO REVISED CODE SECTION 1724.10(B) Sponsors: Stoots The Clerk of Council read by title Ordinance No. 13-046. ORD. 13-048 AN ORDINANCE ACCEPTING THE FINAL PLAT FOR THE TOWNE CENTER (PARCEL NO. 185-000118) Sponsors: Dildine Attachments: Towne Center Final Plat Towne Center Final Plat 2 The Clerk of Council read by title Ordinance No. 13-048. C. 1st Readings City of Groveport Page 3 City Council Meeting Minutes - Final October 15, 2013 ORD. 13-050 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ACCEPT THE ASSIGNMENT OF A UTILITY EASEMENT FROM GROVEPORT HOUSING, LLC AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Law Director Shannon advised Council a vote on the Ordinance as an emergency measure could not take place with only four Council Members present. Therefore, in Council Member Dildine's absence, requested Council to consider referring the matter to the Committee of the Whole. The Clerk of Council read by title Ordinance No. 13-050. This Ordinance was referred to the Committee of the Whole. ORD. 13-051 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Drury The Clerk of Council read by title Ordinance No. 13-051. This Ordinance was referred to the Committee of the Whole. RES. 13-009 A RESOLUTION RATIFYING THE AMENDED MID-OHIO REGIONAL PLANNING COMMISSION ARTICLES OF AGREEMENT Sponsors: Hilbert Attachments: Ratifying MORPC Agreement.pdf The Clerk of Council read by title Resolution No. 13-009. This Resolution was referred to the Committee of the Whole. VIII. Reports #103-2013 Council Update Report 10-15-2013 Attachments: Council Update Report 10-15-2013 A. Mayor - Lance Westcamp Mayor Westcamp informed Council of the appointment of the new Clerk of Court, Kelli Lady. B. Administrator - Marsha Hall City of Groveport Page 4 City Council Meeting Minutes - Final October 15, 2013 Administrator Marsha Hall updated Council on the Spiegel Drive Project and the Port Road Project. A 10 year contract for the Tin Man maintenance has been signed. work will begin in early spring 2014. MORPC sent notice of the City's approved grant to repave Groveport Road from State Route 317 to Saltzgaber Road. Ms. Hall reminded Council of upcoming groundbreakings and special events scheduled. The water meter project is off to a good start, there are 476 scheduled appointments to change meters. 44 meter changes are complete with a total of 1147 meters to place to complete the project. Apple Butter Day was a success with steady attendance through out the day. John Husted, a representative of Ohio Secretary of State, presented a proclamation to Carla Cramer, President of the Groveport Heritage and Preservation Society, and City Council Member Ed Rarey to commend Groveport Apple Butter Day on its 40th anniversary. C. Chief of Police - Ralph Portier Chief Portier reported the department had 1200 yard sticks to pass out and ended the event with 50 left. D. Director of Finance - Jeff Green Nothing to report. E. Director of Law - Kevin Shannon Nothing to report. F. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Jan Stoots Nothing to report. G. Clerk of Council - Ruthanne S. Ross City of Groveport Page 5 City Council Meeting Minutes - Final October 15, 2013 Clerk of Council Ruthanne Ross thanked Council for the opportunity to serve them. H. Standing Committees None. IX. Other Business A. #097-2013 October 25 2013 Employee Tailgate Invite Attachments: October 25 2013 Employee Tailgate Invite revised X. Adjournment Council Member Cleary made a motion, seconded by Council Member Drury to adjourn 7:00 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne S. Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6