City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, March 24, 2014 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson City Council Meeting Minutes March 24, 2014 I. Call to Order by Mayor Westcamp at 6:41 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Excused: 1 - Council Member Drury Present: 5 - Council Member Cleary, Council Member Dildine, Council Member Hilbert, Council Member Hutson, and Council Member Rarey A motion was made by Council Member Rarey, seconded by Council Member Cleary, to excuse Council Member Drury from the meeting. The motion carried by the following vote: Excused: 1 - Drury Yes: 5 - Cleary, Dildine, Hilbert, Hutson and Rarey V. Approval of Minutes - March 10, 2014 #058-2014 Council Meeting Minutes 3-10-2014 Attachments: Council Meeting Minutes 3-10-2014.pdf Approved as submitted. City of Groveport Page 1 City Council Meeting Minutes March 24, 2014 VI. Proclamation The Mayor read the National Service Recognition Day Proclamation. The Proclamation was presented to volunteer Scott Clinger on behalf of the City of Groveport. #060-2014 Proclamation National Service Recognition Day Attachments: Proclamation National Service Recognition Day.pdf VII. Business of Guests 1. James Cahill - Trash Pickup Issue - Water Sewer Billing James Cahill of 447 Tallman Street addressed Council on the matter of Local Waste picking up an item at his residence he had put out at his curb for another entity to collect. He has received an invoice for $43.00 from Local Waste. His issue paying the bill is he never called the company to pick anything up and Local Waste advised him to bring the matter to Council. Law Director Shannon advised Mr. Cahill of the Ordinance authorizing Local Waste to be the exclusive hauler of waste within the City. Mr. Shannon explained if the sofa had been up in his yard, it could have been considered a building code violation. Mr. Cahill inquired if the new water plant would provide better quality water than the water Groveport residents are currently provided. Administrator Hall explained the City must follow the requirements set forth by the Ohio EPA and submit a series of test results on a yearly basis. The new water plant will improve the quality of water. The City is not in a contract with any construction company for the project, as there have been no bids received as of yet. The cost shown in the Resolution is the engineer's estimated cost of the water plant project. Mr. Cahill commented when he waters his lawn, it does not go into the sewer, yet he is billed for it on his water and sewer bill. Also, he is billed for minimum water usage on his water bill but doesn't reach the minimum gallons and the unused portion does not carry over to the next billing period. He wants to know what happens to the water he paid for but didn't use. Administrator Hall responded the City has the option to drop the minimum usage and charge for exact gallons used, but there is a cost factor because the rate per gallon would have to rise to meet the minimum requirements for operating the water plant. Ultimately, City of Groveport Page 2 City Council Meeting Minutes March 24, 2014 you will be paying more per gallon for what you use. Mr. Cahill would appreciate if the City could distinguish the difference between water that actually goes into the sewer and water that does not. VIII. Ordinances and Resolutions A. 3rd Readings ORD. 14-007 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 3099 ROHR ROAD, PARCEL # 185-002914 Sponsors: Dildine Attachments: Modification to Development Plan 3099 Rohr Rd.pdf Law Director Shannon requested Council to consider amending the Ordinance to read; in the second Whereas clause place a period after plan and redact everything from that point forward in that clause. Also, in Section 1: replace the period at the end of that section with a comma and add "and further granting area variances permitting approximately 234 parking spaces, and as to the perimeter screening as originally set forth in the development plan to meet Groveport Planned Industrial Park's standards, provided all of the conditions approved by the Planning & Zoning Commission are met." The Clerk of Council read by title Ordinance No. 14-007. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to amend. The motion carried by the following vote: Excused: 1 - Drury Yes: 5 - Cleary, Dildine, Hilbert, Hutson and Rarey A motion was made by Council Member Cleary, seconded by Council Member Dildine, to adopt as amended. The motion carried by the following vote: Excused: 1 - Drury Yes: 5 - Cleary, Dildine, Hilbert, Hutson and Rarey B. 2nd Readings RES. 14-002 A RESOLUTION AUTHORIZING THE USE OF A PORTION OF THE City of Groveport Page 3 City Council Meeting Minutes March 24, 2014 PROCEEDS OF BONDS OR BOND ANTICIPATION NOTES OF THE CITY OF GROVEPORT, IN THE ESTIMATED PRINCIPAL AMOUNT OF NOT TO EXCEED $2,187,900.00, TO BE ISSUED FOR THE PURPOSE OF CONSTRUCTING A NEW CITY WATER TREATMENT FACILITY WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, TO REIMBURSE THE CITY'S GENERAL, PERMANENT IMPROVEMENT, OR BOND CONSTRUCTION FUND FOR MONEYS PREVIOUSLY ADVANCED FOR SUCH PURPOSE Sponsors: Rarey The Clerk of Council read by title Resolution No. 14-002. C. 1st Readings ORD. 14-009 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ADD THE POSITION OF ASSISTANT GOLF PROFESSIONAL IN THE DEPARTMENT OF GOLF AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date in order for the the Links at Groveport to have adequate staffing for the start of the golf season. Council Member Cleary inquired if the position was an additional employee and Ms. Hall responded it is an additional employee. Mr. Walker had asked for a second assistant golf professional and this position was included in this year's budget. The Clerk of Council read by title Ordinance No. 14-009. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. Motion carried by the following vote: Excused: 1 - Drury Yes: 5 - Cleary, Dildine, Hilbert, Hutson and Rarey A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Excused: 1 - Drury Yes: 5 - Cleary, Dildine, Hilbert, Hutson and Rarey City of Groveport Page 4 City Council Meeting Minutes March 24, 2014 ORD. 14-010 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 6201 GREEN POINTE DRIVE SOUTH, PARCEL # 185-002905 Sponsors: Drury Attachments: 6201 GreenPointe Dr S Exhibit A.pdf 6201 Green Pointe Dr S DEV Summary & Stormwater.pdf 6201 Green Pointe Dr S-Mod to Dev1-3.pdf 6201 Green Pointe Dr S-Mod to Dev4-5.pdf The Clerk of Council read by title Ordinance No. 14-010. This Ordinance was referred to the Planning & Zoning Commission. ORD. 14-011 AN ORDINANCE SETTING THE ANNUAL COST OF LIVING ADJUSTMENT FOR THE COMPENSATION OF THE EMPLOYEES OF THE CITY OF GROVEPORT Sponsors: Hilbert Attachments: 2014 Pay Scale with COLA Increase of 3 55%.pdf The Clerk of Council read by title Ordinance No. 14-011. This Ordinance was referred to the Committee of the Whole. #061-2014 Cost of Living Adjustment - March 2014 Attachments: Cost of Living Adjustment - March 2014.pdf ORD. 14-012 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ACCEPT THE GRANT OF A SANITARY SEWER EASEMENT FROM MARONDA HOMES OF OHIO INC AND THE FIRST BAPTIST CHURCH OF GROVEPORT Sponsors: Cleary The Clerk of Council read by title Ordinance No. 14-012. This Ordinance was referred to the Committee of the Whole. RES. 14-003 A RESOLUTION SUPPORTING STATE ISSUE 1, RENEWAL OF THE STATE CAPITAL IMPROVEMENTS PROGRAM, ON THE MAY 6, 2014 BALLOT Sponsors: Hutson City of Groveport Page 5 City Council Meeting Minutes March 24, 2014 The Clerk of Council read by title Resolution No. 14-003. This Resolution was referred to the Committee of the Whole. #062-2014 SCIP Renewal Fact Sheet- Issue 1 Attachments: SCIP Renewal Fact Sheet- Issue 1.pdf MORPC Legislative Update March 2014.pdf IX. Reports A. Mayor - Lance Westcamp Mayor Westcamp acknowledged Mr. John Goodyear for his years of service to the City of Groveport. The Mayor recommended the appointment of Scott Clinger to the Trees & Decorations Committee. Council Member Hilbert made a motion, seconded by Council Member Cleary to approve the appointment of Scott Clinger to the Trees & Decorations Committee. All in favor stated AYE, None Opposed. Motion passed. The Mayor recommended the appointment of Jan Stoots to the Board of Zoning Appeals. Council Member Hutson made a motion, seconded by Council Member Dildine to approve the appointment of Jan Stoots to the Board of Zoning Appeals. All in favor stated AYE, None Opposed. Motion passed. City of Groveport Page 6 City Council Meeting Minutes March 24, 2014 B. Administrator - Marsha Hall Administrator Hall informed Council there was no need to go into executive session tonight for personnel matters as requested in her report to Council. #059-2014 Adm Report to Council - Mar 24 Attachments: Adm Report to Council - Mar 24.pdf C. Chief of Police - Ralph Portier Chief Portier reported negotiations with the sergeants are a slow process but going well. D. Director of Finance - Jeff Green Nothing to report. E. Director of Law - Kevin Shannon Nothing to report. F. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson Council Member Hutson had the opportunity to visit the new police facility, as well as the Public Works facility. Mrs. Hutson reported that she had the Ohio Municipal League "Newly Elected Council Members" training on Saturday, March 22, 2014 and found the training very informative. Council Member Hilbert thanked Clerk of Council, Ruthanne Ross for keeping her up to date during her absence. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. City of Groveport Page 7 City Council Meeting Minutes March 24, 2014 H. Standing Committees Council Member Dildine reported the Rules of Council Committee met prior to tonight's Public Hearing and will be bringing any changes back to Council for approval in the next few weeks. Another meeting will be sheduled if any questions and/or concerns arise when the matter is put before Council. X. Other Business - None XI. Adjournment Council Member Cleary made a motion, seconded by Council Member Dildine to adjourn at 7:08 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 8