City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, June 9, 2014 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson City Council Meeting Minutes June 9, 2014 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Drury, seconded by Council Member Hutson, to excuse Council Member Rarey from the meeting. All in favor stated AYE, None Opposed. Motion passed. Council Member Ed Rarey arrived at 6:34 p.m. Present: 6 - Council Member Cleary, Council Member Dildine, Council Member Drury, Council Member Hilbert, Council Member Hutson, and Council Member Rarey V. Approval of Minutes - May 27, 2014 Approved as submitted. #124-2014 Council Meeting Minutes 05-27-14 Attachments: Council Meeting Minutes 05-27-14.pdf VI. Business of Guests 1. Bob Garvin - Fourth of July Celebration Update Bob Garvin, a representative of the Fourth of July Celebration committee, updated Council on the details of the parade. The City of Groveport Page 1 City Council Meeting Minutes June 9, 2014 parade will step off at 11:00 a.m. Activities for the children will run from 1:00 p.m. to 4:30 p.m. with Turnpoint Church volunteers. There will be thirteen 10' x 10 ' game tents along Wirt Road, a trailer with computer games for kids and hamster balls. A Putt-Putt Course, balloon artist, kiddy tractor pull at 3:00 p.m. and food vendors. Tom Baumann and the Dream Chasers will perform from 5:00 p.m. to 7:00 p.m.; 7:30 p.m. to 9:45 p.m the Ray Fuller Band will entertain the crowd. Fireworks will go off after the entertainment. Characters (Batman, Ninja Turtle, Minnie Mouse, Goofy, Dora the Explorer and Diego) will be walking along side of the parade, as well as a juggler on a unicycle. Two of the characters will remain throughout the afternoon. This year the committee has almost $12,000 in sponsorship from local businesses. Mr. Parker will be announcing the parade again this year, with Terri Christensen's group singing at the start of the parade. The car show is a separate event from the 4th of July Celebration and is scheduled for the middle of August. VII. Ordinances and Resolutions A. 3rd Readings ORD. 14-016 AN ORDINANCE ACCEPTING AND DEDICATING AS A PUBLIC IMPROVEMENT, THE SANITARY SEWER LINE CONSTRUCTED AND INSTALLED UNDER GROVEPORT ROAD AND THE MANHOLE CONSTRUCTED AND INSTALLED ON THE NORTH SIDE OF GROVEPORT ROAD Sponsors: Rarey The Clerk of Council read by title Ordinance No. 14-016. A motion was made by Council Member Rarey, seconded by Council Member Drury, to adopt. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey ORD. 14-017 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BONDS IN THE AMOUNT OF NOT TO EXCEED $450,000 FOR THE PURPOSE OF ENGINEERING, INSPECTING, RECONSTRUCTING, AND IMPROVING A WATERLINE, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, AND RETIRING NOTES PREVIOUSLY ISSUED FOR SUCH PURPOSE; AND APPROVING RELATED MATTERS IN CONNECTION WITH THE ISSUANCE OF SAID BONDS City of Groveport Page 2 City Council Meeting Minutes June 9, 2014 Sponsors: Hutson The Clerk of Council read by title Ordinance No. 14-017. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey ORD. 14-018 AN ORDINANCE AUTHORIZING THE ISSUANCE OF BONDS IN THE AMOUNT OF NOT TO EXCEED $2,800,000 FOR THE PURPOSE OF PAYING COSTS ASSOCIATED WITH THE ENGINEERING, ACQUISITION, CONSTRUCTION, AND IMPROVEMENT OF A MUNICIPAL WATER SYSTEM AND PLANT, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, AND APPROVING RELATED MATTERS IN CONNECTION WITH THE ISSUANCE OF THE BONDS Sponsors: Rarey The Clerk of Council read by title Ordinance No. 14-018. A motion was made by Council Member Rarey, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 5 - Cleary, Dildine, Drury, Hutson and Rarey No: 1 - Hilbert ORD. 14-019 AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOTES IN THE AMOUNT OF NOT TO EXCEED $900,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF CONSTRUCTING, IMPROVING, FURNISHING, AND EQUIPPING A POLICE FACILITY, AND THE CITY'S CURRENT MUNICIPAL BUILDING, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, AND RETIRING NOTES PREVIOUSLY ISSUED FOR SUCH PURPOSE; AND APPROVING RELATED MATTERS IN CONNECTION WITH THE ISSUANCE OF SAID NOTES Sponsors: Hilbert The Clerk of Council read by title Ordinance No. 14-019. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey ORD. 14-020 AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOTES IN THE AMOUNT OF NOT TO EXCEED $500,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF CONSTRUCTING City of Groveport Page 3 City Council Meeting Minutes June 9, 2014 IMPROVEMENTS TO THE CITY'S MUNICIPAL GOLF COURSE, AND RETIRING NOTES PREVIOUSLY ISSUED FOR SUCH PURPOSE; AND APPROVING RELATED MATTERS IN CONNECTION WITH THE ISSUANCE OF SAID NOTES Sponsors: Cleary The Clerk of Council read by title Ordinance No. 14-020. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey B. 2nd Readings ORD. 14-022 AN ORDINANCE APPROVING THE RECODIFICATION, EDITING AND INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF GROVEPORT, OHIO AND THE DECLARATION OF AN EMERGENCY Sponsors: Drury The Clerk of Council read by title Ordinance No. 14-022. ORD. 14-023 AN ORDINANCE ACCEPTING THE ANNEXATION OF 9.6 ACRES, MORE OR LESS, PARCEL NUMBERS 180-001052, 180-001048, AND 180-003042, LOCATED IN MADISON TOWNSHIP UPON ANNEXATION OF SAID TRACT TO THE CITY OF GROVEPORT (JACKSON B. REYNOLDS, III, AGENT FOR PETITIONERS) Sponsors: Drury The Clerk of Council read by title Ordinance No. 14-023. C. 1st Readings ORD. 14-024 AN ORDINANCE AMENDING SECTION 123.07, DISPOSAL OF SURPLUS PROPERTY, OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT Sponsors: Cleary Attachments: ORD. 14-024 123.07 Exhibit A.pdf The Clerk of Council read by title Ordinance No. 14-024. This City of Groveport Page 4 City Council Meeting Minutes June 9, 2014 Ordinance was referred to the Committee of the Whole. RES. 14-006 A RESOLUTION RE-AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF GROVEPORT AND THE BOARD OF COMMISSIONERS, FRANKLIN COUNTY, OHIO ON BEHALF OF THE CITY OF GROVEPORT IN ORDER TO PARTICIPATE IN THE FRANKLIN COUNTY, OHIO DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD) ENTITLEMENT PROGRAM AND ABIDE BY THE COVENANTS OF THAT PROGRAM AS STATED HEREIN, AND THE DECLARATION OF AN EMERGENCY Sponsors: Rarey Law Director Kevin Shannon stated staff is requesting that Council consider emergency passage on this Resolution. The City is required to get this agreement in under one of the county's timelines and this is a very beneficial program for the City of Groveport. Therefore, Mr. Shannon requested Council consider making a motion to suspend the rules as to the three readings and the effective date. The Clerk of Council read by title Resolution No. 14-006. A motion was made by Council Member Rarey, seconded by Council Member Cleary, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey A motion was made by Council Member Cleary, seconded by Council Member Hutson, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey RES. 14-007 A RESOLUTION AUTHORIZING THE ADDITION OF TWO NEW PROSPECTIVE MEMBERS TO THE CENTRAL OHIO RISK MANAGEMENT ASSOCIATION (CORMA), PURSUANT TO ARTICLE V, PARAGRAPH (I) OF THE CENTRAL OHIO RISK MANAGEMENT ASSOCIATION BYLAWS, AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert Law Director Shannon requested Council to consider emergency passage on this Resolution and that Council consider making a City of Groveport Page 5 City Council Meeting Minutes June 9, 2014 motion to suspend the rules as to the three readings and the effective date. The Clerk of Council read by title Resolution No. 14-007. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey VIII. Reports A. Mayor - Lance Westcamp Mayor Westcamp thanked Bob Garvin, Mr. Ed Dildine and the 4th of July Committee for putting the event together and Council for being a big supporter of the 4th of July celebration. B. Administrator - Marsha Hall Nothing further to report. #125-2014 Adm Report to Council - June 9 Attachments: Adm Report to Council - June 9.pdf C. Chief of Police - Ralph Portier Chief of Police Ralph Portier reported he has been asked by Tom Byrne to lead the Shamrock Club in the Pledge of Allegiance on Saturday for Flag Day and will be representing the City of Groveport. D. Director of Finance - Jeff Green Nothing further to report. E. Director of Law - Kevin Shannon City of Groveport Page 6 City Council Meeting Minutes June 9, 2014 Nothing further to report. F. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson Council Member Hilbert raised the matter of a cell tower being erected at the high school behind the charter school. Council Member Dildine stated the tower has been there and they seem to be just adding antennas to it. Mrs. Hilbert stated the matter has not come before the Planning & Zoning Commission but they have come before the Commission in the past. Mr. Shannon and Mr. Green commented they do not believe utilities have to be brought before the Planning & Zoning Commission. Mr. Shannon stated they had encountered the issue when the City was revamping its zoning code, our jurisdiction over those types of towers is greatly limited. Mrs. Hilbert commented when the tower at the Lutheran Church came before Planning & Zoning, a lot of time was spent on the specs. Mr. Green advised when the zoning code was revamped, that was some of the types of things that were changed, but he will look into the zoning code to clarify. Council Member Cleary reported congratulations are due to the graduates of OSU, Wright State and Otterbein, as well as Madison Christian and Groveport Madison graduating classes. Findlay Oilers, NCAA finished in 6th place in the state, Kasey Petty from Groveport is a member of the team. Jaime Atkins, from Groveport, will be the opening act for Nashville Artist Andy Griggs at the Franklin County Fair on July 15, 2014. Council Member Drury informed everyone that the Summer Food Program has started today for children 18 years and under. A free lunch is available from 11:30 a.m. to 12:30 p.m., served at the junior high here in town. There are five other sites within the community. Council Member Dildine questioned the signage at the railroad tracks on Rager Road, asking if the tracks are in the city or the township. The corporation limits sign is past the tracks and is on the wrong side. Someone needs to go out and check into the matter. He thanked Chief Portier on finishing his third class of Public Safety PTSD awareness training for the fire department. Other county fire departments attended the class and it was very well received. Law Director Shannon advised Council the provisions regarding wireless telecommunication facilities reads under " (h) co-location by attachment to existing structure", the only City of Groveport Page 7 City Council Meeting Minutes June 9, 2014 requirement is a submission of the plot plan to the Zoning Official or Chief Building Official for approval, once there is an existing tower and they are only adding new antennas. He will check with Chief Building Official Stephen Moore for any submissions. Council Member Rarey raised the matter of high grass on Cherry Street. He expressed his pride and gratitude to Mayor Westcamp for working on this issue. The Mayor showed up one day and told Mr. Rarey he would come back the next day to mow the grass himself. The next morning when Mayor Westcamp came back, the grass was being mowed. He thanked the Mayor and appreciates that he got the job done. The properties are vacant. Ms. Hall informed Council one house is in the middle of foreclosure. Administration will be reviewing the City's procedure on the matter. The plan is to find ways to minimize the time frames. Mr. Rarey commented another problem that arises in those conditions are the animals. Groundhogs and other animals run through the neighborhood in the evening hours and back into the sewers at night. He would like to see a program put in place to eliminate their access to the sewers. Council Member Hutson inquired about the date the entrance sign of The Orchard, on Hendron Road, will be relocated. Ms. Hall responded Dennis Moore and Steve Farst will determine where the sign needs to be moved. The outside of two weeks should see the job completed. Council Member Rarey asked how the Bixby Road Project was progressing. Ms. Hall replied the City is continuing to work with Franklin County who will be doing some of the work. She has no time frame on the project but it will be sometime this summer. Mr. Rarey commented on the gigantic garbage trucks that are tearing up the City streets and alleys. Bixby Road is in pretty bad shape as well. G. Clerk of Council - Ruthanne Sargus Ross Clerk of Council Ruthanne Sargus Ross informed Council she has been called to serve Grand Jury duty the weeks of June 23 and June 30, 2014. She will have the agenda and packets ready for the June 23, 2014 Council meeting by Friday, June 21st and plans to attend the Council meeting scheduled that night. H. Standing Committees City of Groveport Page 8 City Council Meeting Minutes June 9, 2014 None IX. Other Business None X. Adjournment Council Member Cleary made a motion, seconded by Council Member Rarey to adjourn at 7:07 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 9