City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, March 12, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Marvin Stevens City Council Meeting Minutes March 12, 2018 I. Call to Order by President Pro-Tem Shawn Cleary at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence President Pro-Tem Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Sergeant Casey Adams led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to excuse Council Member Lockett from tonight's meeting. All in favor stated AYE, None Opposed. Motion passed. Excused: 1 - Scott Lockett Present: 5 - Shawn M. Cleary, Edward Dildine, Jean Ann Hilbert, Becky Hutson, and Marvin Stevens V. Approval of Minutes - February 26, 2018 Approved as submitted. #061-2018 City Council Minutes 2.26.18 Attachments: City Council Minutes 2.26.18.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings ORD. 18-004 AN ORDINANCE GRANTING A FRANCHISE TO OHIO POWER COMPANY, ITS SUCCESSORS AND ASSIGNS, FOR THE RIGHT TO City of Groveport Page 1 City Council Meeting Minutes March 12, 2018 ACQUIRE, CONSTRUCT, MAINTAIN, AND OPERATE IN THE STREETS, THOROUGHFARES, ALLEYS, BRIDGES, AND PUBLIC PLACES OF THE CITY OF GROVEPORT, STATE OF OHIO, AND ITS SUCCESSORS, LINES FOR THE TRANSMISSION AND DISTRIBUTION OF ELECTRIC ENERGY TO THE CITY OF GROVEPORT, AND ITS INHABITANTS THEREOF FOR LIGHT, HEAT, POWER, AND OTHER PURPOSES, AND FOR THE TRANSMISSION AND DISTRIBUTION OF THE SAME WITHIN, THROUGH, OR ACROSS SAID CITY OF GROVEPORT, STATE OF OHIO Sponsors: Lockett Clerk of Council Ross read by title Ordinance No. 18-004. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Excused: 1- Lockett Abstain: 1- Cleary Yes: 4- Dildine, Hilbert, Hutson and Stevens ORD. 18-008 AN ORDINANCE AMENDING ORDINANCE NO. 15-002 (ADOPTED 2/9/2015) WHICH ESTABLISHED IN SEASON GOLF FEES FOR THE LINKS AT GROVEPORT GOLF COURSE Sponsors: Hutson Attachments: ORD. 18-008 Exhibit A 2018 Golf Rates.pdf Clerk of Council Ross read by title Ordinance No.18-008. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Excused: 1- Lockett Yes: 5- Cleary, Dildine, Hilbert, Hutson and Stevens B. 2nd Readings ORD. 18-009 AN ORDINANCE AUTHORIZING THE GROVEPORT SPECIAL OLYMPICS OHIO COLLECTION FOR CHARITABLE DONATIONS TO THE SPECIAL OLYMPICS OHIO Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.18-009. City of Groveport Page 2 City Council Meeting Minutes March 12, 2018 C. 1st Readings ORD. 18-010 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ISSUE REQUESTS FOR QUALIFICATIONS AND ENTER INTO A CONTRACT WITH THE MOST DESIRABLE COMPANY OR FIRM, TO ENGINEER, DESIGN, AND ESTIMATE CONSTRUCTION COSTS FOR THE CONSTRUCTION OF FIVE (5) TENNIS COURTS AT GROVEPORT PARK Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.18-010. This Ordinance was referred to the Committee of the Whole. ORD. 18-011 AN ORDINANCE AMENDING CHAPTER 182 OF THE CITY OF GROVEPORT INCOME TAX CODE TO ADOPT SECTIONS 718.80 THROUGH 718.95 OF THE OHIO REVISED CODE AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Clerk of Council Ross read by title Ordinance No.18-011. This Ordinance was referred to the Committee of the Whole. ORD. 18-012 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO DEPARTMENT OF NATURAL RESOURCES NATUREWORKS PROGRAM AND TO EXECUTE CONTRACTS IN CONJUNCTION WITH THE BIXFORD GREEN TRAIL PROJECT TO CONNECT PHILLIPS RUN TO THE BLACKLICK TRAIL Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.18-012. This Ordinance was referred to the Committee of the Whole. ORD. 18-013 AUTHORIZING THE ISSUANCE OF NOTES IN THE AMOUNT OF NOT TO EXCEED $775,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF (I) DESIGNING, ENGINEERING, AND CONSTRUCTING VARIOUS WATER SYSTEM IMPROVEMENTS, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO; AND APPROVING RELATED MATTERS Sponsors: Lockett City of Groveport Page 3 City Council Meeting Minutes March 12, 2018 Clerk of Council Ross read by title Ordinance No.18-013. This Ordinance was referred to the Committee of the Whole. ORD. 18-014 AN ORDINANCE APPROVING THE FINAL PLAT FOR 2850 ROHR RD, EMH&T, APPLICANT (PARCEL NUMBER 185-001433) Sponsors: Cleary Attachments: ORD. 18-014 2850 Rohr Rd - Final Plat application attachment A.pdf ORD. 18-014 2850 Rohr Rd Final Plat plans attachment B.pdf Clerk of Council Ross read by title Ordinance No.18-014. This Ordinance was referred to the Planning & Zoning Commission. VIII. Reports A. Mayor - Lance Westcamp Not present. B. Administrator - Marsha Hall Nothing further to report. #062-2018 Adm Report to Council - Mar 12 Attachments: Adm Report to Council - Mar 12.pdf C. Chief of Police - Ralph Portier Chief Portier reported that on Wednesday, Groveport Madison High School will have a 17 minute tribute starting at 10:00 a.m. for the 17 victims of the Florida shooting. Eastland Career Center will also be doing the tribute. The Police Department does not anticipate any issues. Groveport Police, Madison Township Police and Madison Township Fire Departments offered to stand with the students as first responders but the students do not want police presence there. The departments are honoring the students' wishes but will be in the area in the event an issue was to occur. D. Director of Finance - Jeff Green Nothing further to report. City of Groveport Page 4 City Council Meeting Minutes March 12, 2018 E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Marvin Stevens Council Member Hilbert announced the next opioid conference will be on April 24, 2018 from 7:00 p.m. to 9:00 p.m. at the Groveport Madison High School. Voices from Groveport, Madison Township and surrounding areas will hold a discussion on the opiod epidemic with three panels, to represent the state, the county and local community. There will be several support groups in attendance. Conferences will be held the 4th Tuesday in June at Madison Christian Church, the 4th Tuesday of August at First Baptist Church on Groveport Road, the 4th Tuesday of October at the new Groveport Madison High School and the 4th Tuesday of January 2019 at the high school. Each conference will have a topic of discussion. Council Member Marvin Stevens read his letter of resignation to the City Council. It is with regret that he must resign from his council seat effective today, March 12, 2018. Mr. Stevens was contacted by the Ohio Public Employees Retirement System (OPERS) and informed that he was in jeopardy of losing his health care through OPERS unless he resigned from his office of City Council Member immediately due to the annual salary he would receive from the City of Groveport. Mr. Stevens has offered to continue to serve the citizens of Groveport in a volunteer capacity. He thanked the Mayor, his colleagues on Council and the City staff for their support during his short, but nevertheless enjoyable time on City Council. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to accept the resignation of Council Member Marvin Stevens, effective March 12, 2018. The motion carried by the following vote: Excused: 1- Lockett Abstain: 1- Stevens Yes: 4- Cleary, Dildine, Hilbert and Hutson G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees City of Groveport Page 5 City Council Meeting Minutes March 12, 2018 Council Member Dildine reported on the Trees & Decorations Committee. Scott Clinger is the 2018 Chairperson of the Committee and Bruce Smith is the 2018 Co - Chairperson. The Committee will plant 2" Red Maples and Littleleaf Lindens to replace the Sycamores that are being removed in Elmont Place. The Committee has ordered twenty (20) 6’ benches to replace the current benches that are showing wear and tear around the City. The Committee will be placing two cast bronze bench plaques on two of the City’s benches. The plaques are in honor of Donna Drury and Linda Crowder. $3,000 was allocated for flowers for 2018. Groveport Elementary 3rd grade students and the art teacher have built a mural that has been installed on the south side of KidSpace. The Committee is preparing for the 2019 budget. The Committee has been invited to the Tree City USA Banquet on April 19, 2018 at the Grove City Shriners. Arbor Day will be April 27, 2018 at Groveport Elementary. The Committee will purchase 4 trees to be planted, t-shirts, apples and certificates will be handed out to the students. The Committee will also be making a donation of books to the Groveport Elementary library. The mural will be dedicated at KidSpace during the Arbor Day event. The Trees & Decorations Committee will be one avenue to fund the Haunted Park. Scott Clinger and Bruce Smith will list decorating ideas to present to the Committee. The Committee is looking into signs for the City's entrances, similar to those of the Mayor's, identifying Groveport as a Tree City USA. Next meeting will be June 11, 2018. IX. Other Business Administrator Marsha Hall asked Council for their direction on handling the vacant Council seat. Council Member Cleary thinks the vacancy needs to be advertised. City Council has 30 days to appoint someone. Resumes are to be submitted by noon, 12:00 p.m. on Friday, March 30, 2018. Interviews will be conducted on Monday, April 9, 2018 before a regular scheduled City Council meeting. The process will be much the same as when the last vacant seat took place. X. Adjournment Council Member Hilbert made a motion, seconded by Council Member Hutson to adjourn at 6:54 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor City of Groveport Page 6 City Council Meeting Minutes March 12, 2018 __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7