City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Tuesday, October 9, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes October 9, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence and to remember the McCauley, Lovell and Cleary families in this moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to excuse Council Member Cleary and Council Member Dildine from the meeting. The motion carried by the following vote: Excused: 2- Cleary and Dildine Yes: 4- Grashel, Hilbert, Hutson and Lockett V. Approval of Minutes - September 24, 2018 Approved as submitted. #235-2018 City Council Meeting Minutes 9.24.18 Attachments: City Council Meeting Minutes 9.24.18.pdf VI. Proclamation Mayor Lance Westcamp read the 2018 Fire Prevention Week Proclamation. The Proclamation was presented to Battalion Chief James Looney. #238-2018 2018 Fire Prevention Week Attachments: 2018 Fire Prevention Week.pdf City of Groveport Page 1 City Council Meeting Minutes October 9, 2018 VII. Business of Guests None. VIII. Ordinances and Resolutions A. 3rd Readings ORD. 18-038 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 4241 WILLIAMS ROAD, PARCEL NO. 185-001368, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), ACQUIRE INC., APPLICANT Sponsors: Lockett Attachments: ORD. 18-038 - Use Variance application.pdf ORD. 18-038 4241 Williams Rd - Use Variance site plan.pdf ORD. 18-038 4241 Williams Rd - Use Variance site plan attachment C.pdf Law Director Shannon requested Council to consider making a motion to postpone this Ordinance until the October 22, 2018 City Council meeting. Staff is requesting the postponement so there will be the full complement of Council. The conditions to be amended as to this Ordinance would require a super majority vote of Council, whereas there are only four Council Members present tonight. Mr. Jeffrey Brown, attorney for the applicant, was apprised of the situation and is in attendance. Staff will be seeking amendments to the Ordinance which would cover all the things Mr. Brown discussed with the Three Rivers neighbors in the hallway at the September 24th City Council meeting. The applicant has since submitted a revised site plan to the City that Mr. Shannon went over with Chief Building Official, Stephen Moore. Mr. Shannon has added those changes into the legislation so Council can make those amendments. Again, there needs to be five members of Council to be able to vote on this matter in the affirmative, if they so choose to, in order to make those changes, as Planning & Zoning did not have those additional conditions before it when it made its original approval. Mrs. Hilbert asked if those conditions were lighting for the lot, lot intercoms, fencing and traffic congestion. Traffic congestion, if pertaining to the roadway, is covered in the amendments as well. Mayor Westcamp was handed some information from some of the residents tonight that will be in Council's agenda packet for the October 22nd City of Groveport Page 2 City Council Meeting Minutes October 9, 2018 meeting. Clerk of Council Ross read by title Ordinance No. 18-038. A motion was made by Council Member Hutson, seconded by Council Member Lockett, to postpone to the date certain of October 22, 2018. The motion carried by the following vote: Excused: 2- Cleary and Dildine Yes: 4- Grashel, Hilbert, Hutson and Lockett RES. 18-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Grashel Attachments: 2018 TIRC Minutes.pdf Clerk of Council Ross read by title Resolution No.18-006. A motion was made by Council Member Grashel, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Excused: 2- Cleary and Dildine Yes: 4- Grashel, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 18-043 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 5940 CLYDE MOORE DRIVE, PARCEL NO. 185-001847, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), OHIO ADDICTION RECOVERY CENTER, APPLICANT Sponsors: Dildine Attachments: ORD. 18-043 5940 Clyde Moore Dr - application.pdf ORD. 18-043 5940 Clyde Moore Dr - site plan.pdf Council Member Lockett wanted to know if this location was to become the main office or treatment facility for the Ohio Addiction Recovery Center, or a secondary treatment facility. Administrator Hall is not sure but does not believe this will be the main treatment facility. Council Member Hutson commented the applicant had stated, to the best of her recollection, that the main facility is located on Ohio Avenue. This location would bus men and women, separately, in on a daily basis with clients leaving at the end of the day. On the weekends, clients could have family visitors while at the Clyde Moore Drive facility. Mrs. Hutson City of Groveport Page 3 City Council Meeting Minutes October 9, 2018 understood the Clyde Moore Drive facility would be used as an out-patient recovery center. Ms. Hall was not present at the Planning & Zoning meeting when this zoning request was presented. There will be a public hearing on this Ordinance on October 22, 2018. Mrs. Hutson took a look at the parking lot now that the only occupant is the dental office. She was surprised at the number of vehicles parked just for that dental office. The issue of parking was brought before the Planning & Zoning Commission. Patrons would not be driving to the facility, they would be bused and family visitations would take place on the weekends when the dental office is closed. The Mayor appreciated Mr. Lockett’s inquiries; maybe some of these questions can be answered before the public hearing. Clerk of Council Ross read by title Ordinance No. 18-043. #236-2018 ORD. 18-043 Staff Reports Attachments: ORD. 18-043 Staff Reports.pdf RES. 18-008 A RESOLUTION AMENDING THE RULES OF COUNCIL Sponsors: Cleary Attachments: RES. 18-008 Rules of Council attachment.pdf Clerk of Council Ross read by title Resolution No.18-008. C. 1st Readings ORD. 18-045 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO APPLY FOR AND ACCEPT A GRANT FROM THE FRANKLIN COUNTY COMMISSION ON AGING SENIOR OPTIONS GRANT PROGRAM FOR THE SENIOR TRANSPORTATION PROGRAM, AND FURTHER AUTHORIZING THE ADMINISTRATOR TO EXECUTE ANY AGREEMENT NECESSARY TO RECEIVE SAID GRANT FUNDING Sponsors: Grashel Clerk of Council Ross read by title Ordinance No. 18-045. This Ordinance was referred to the Committee of the Whole. ORD. 18-046 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2019 City of Groveport Page 4 City Council Meeting Minutes October 9, 2018 Sponsors: Lockett Attachments: ORD. 18-046 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 18-046. This Ordinance was referred to the Committee of the Whole. IX. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp commented everyone knows that Saturday is Apple Butter Day. He expects a good crowd. Community Affairs Director, Patty Storts, had met with Carla Cramer, Groveport Heritage & Preservation Society, and everything looks good for the day's events. B. Administrator - Marsha Hall Nothing further to report. #237-2018 Adm Report to Council - Oct 9 Attachments: Adm Report to Council - Oct 9.pdf C. Chief of Police - Ralph Portier Chief Ralph Portier reported the department is all ready for October, from Halloween to everything backwards. Apple Butter Day plans are coming together nicely and everything has been covered. D. Director of Finance - Jeff Green Finance Director, Jeff Green provided copies of the 2019 budget. Council Members were reminded to bring the budget books back next Monday to the Committee of the Whole meeting. E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Hilbert reminded everyone that on October 23rd the Voices of Hope will be at the high school auditorium at 7:00 p.m. Dr. City of Groveport Page 5 City Council Meeting Minutes October 9, 2018 Vanderhoff, with Ohio Health, will be doing a very powerful lead-in presentation. Council Member Lockett asked to place an item on the agenda for the next Committee of the Whole meeting regarding parking at the Senior Center. Council Member Hutson reported she had attended the electric aggregation meeting last night at Madison Township. At this time the rates are not looking favorable, so the matter will be revisited in late November or early December. There was no action taken on this item at the Madison Township meeting. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees None. X. Other Business None. XI. Adjournment Council Member Hutson made a motion, seconded by Council Member Grashel to adjourn at 6:49 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6