City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, October 22, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes October 22, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Kurt Blevins - Captain Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - October 9, 2018 Approved as submitted. #254-2018 City Council Meeting Minutes 10.9.18 Attachments: City Council Meeting Minutes 10.9.18.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings ORD. 18-038 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 4241 WILLIAMS ROAD, PARCEL NO. 185-001368, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), ACQUIRE INC., APPLICANT Sponsors: Lockett City of Groveport Page 1 City Council Meeting Minutes October 22, 2018 Attachments: ORD. 18-038 - Use Variance application.pdf ORD. 18-038 4241 Williams Rd - Use Variance site plan.pdf ORD. 18-038 4241 Williams Rd - Use Variance site plan attachment C.pdf Law Director Shannon requested Council to consider making a motion to amend Ordinance 18-038 based on the Planning and Zoning Commission's and City Council's recommendations. In the first Whereas clause change the zoning code from Section 1193. 04 (a)(1) to Section 1137.03(a)(1) and Section 1 to read: That applicant, Acquire Inc., is granted a variance as to the permitted uses for the property located at 4241 Williams Road, Parcel No.185-001368, currently zoned Planned Industrial Park (PIP), and as such, the proposed use to allow for fleet vehicle sales, and the area variance to reduce the required 453 parking spaces to 68 spaces are hereby permitted pursuant to Section 1137.03(a)(1) and (a)(2) of the City of Groveport Zoning Ordinance, provided that all of the conditions set forth by the Planning and Zoning Commission and City Council are satisfied. Specifically, that additional screening may need to be put in place depending on the location of fleet sales display area; that the fence along Williams Road should be setback no closer to the right-of-way than along the north edge of the existing front parking lot; that any future site modifications involving a guard house(s), security gates, or similar structures that may affect site traffic circulation and impact on local traffic is subject to engineering review and approval by the City of Groveport Engineering Department; that no fence shall be placed along the west property line of the site from the front property line to the rear of the building; that no outdoor public announcement system be utilized; that no additional lighting shall be installed unless it is in compliance with Section 1154.06 of the Groveport Zoning Code, that a directional sign shall be installed on the site's entrance at Williams Road directing trucks to enter from Marketing Place, and that the proposed twenty-four (24) foot roadway to Marketing Place shall be constructed as soon as practicable, but no later than six (6) months from the effective date of this Ordinance. Clerk of Council Ross read by title Ordinance No. 18-038. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to amend. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to adopt as amended. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 2 City Council Meeting Minutes October 22, 2018 #210-2018 ORD. 18-038 Staff Reports Attachments: ORD. 18-038 Staff Reports.pdf #255-2018 Three Rivers Civic Assoc-BW Attachments: Three Rivers Civic Assoc-BW.pdf ORD. 18-043 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 5940 CLYDE MOORE DRIVE, PARCEL NO. 185-001847, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), OHIO ADDICTION RECOVERY CENTER, APPLICANT Sponsors: Dildine Attachments: ORD. 18-043 5940 Clyde Moore Dr - application.pdf ORD. 18-043 5940 Clyde Moore Dr - site plan.pdf Clerk of Council Ross read by title Ordinance No. 18-043. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett #236-2018 ORD. 18-043 Staff Reports Attachments: ORD. 18-043 Staff Reports.pdf RES. 18-008 A RESOLUTION AMENDING THE RULES OF COUNCIL Sponsors: Cleary Attachments: RES. 18-008 Rules of Council attachment.pdf Clerk of Council Ross read by title Resolution No. 18-008. A motion was made by Council Member Lockett, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 18-045 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO APPLY FOR AND ACCEPT A GRANT FROM THE FRANKLIN COUNTY COMMISSION ON AGING SENIOR OPTIONS GRANT PROGRAM FOR THE SENIOR TRANSPORTATION PROGRAM, AND FURTHER City of Groveport Page 3 City Council Meeting Minutes October 22, 2018 AUTHORIZING THE ADMINISTRATOR TO EXECUTE ANY AGREEMENT NECESSARY TO RECEIVE SAID GRANT FUNDING Sponsors: Grashel Clerk of Council Ross read by title Ordinance No. 18-045. ORD. 18-046 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2019 Sponsors: Lockett Attachments: ORD. 18-046 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 18-046. C. 1st Readings ORD. 18-047 AN ORDINANCE INCREASING THE WATER USAGE RATES Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 18-047. This Ordinance was referred to the Committee of the Whole. ORD. 18-048 AN ORDINANCE SETTING THE ANNUAL COST OF LIVING ADJUSTMENT FOR THE COMPENSATION OF THE EMPLOYEES OF THE CITY OF GROVEPORT Sponsors: Hilbert Attachments: ORD. 18-048 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 18-048. This Ordinance was referred to the Committee of the Whole. ORD. 18-049 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 18-049. This Ordinance was referred to the Committee of the Whole VIII. Reports City of Groveport Page 4 City Council Meeting Minutes October 22, 2018 A. Mayor - Lance Westcamp Mayor Lance Westcamp reported that Jan Stoots has resigned from the Board of Zoning Appeals. Mrs. Stoots has done a wonderful job representing the City of Groveport, whether on City Council and/or on all the boards and committees she has served. Mayor Westcamp recommended Wanda Carey (Brunty) to be put back on the Board of Zoning Appeals. The Mayor reminded everone about the Mayor's Business Appreciation Breakfast on Wednesday and the Public Forum tomorrow (Tuesday) night at 5:30 p.m. He hopes to see everyone there. Groveport Blacklick Haunted Park is Saturday, October 26th. The event is very scary, so parental discretion is advised. Sponsored by the City of Groveport and Groveport residents. Proceeds go to Groveport Madison Human Needs and the Groveport Food Pantry. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to appoint Wanda Carey (Brunty) to the Board of Zoning Appeals. All in favor stated AYE, None Opposed. Motion passed. B. Administrator - Marsha Hall Administrator Marsha Hall reported that the City was notified today that it did receive the funding ($70,782) through Ohio Department of Natural Resources (ODNR) for the NatureWorks grant for the Bixford Green trail. #256-2018 Adm Report to Council - Oct 22 Attachments: Adm Report to Council - Oct 22.pdf C. Chief of Police - Ralph Portier Chief Portier was not present. Captain Blevins commented on the haunted park event. It was a really good time last year. It has been extended a little this year and it's sure to be a great time, if any Council Members get a chance to check it out. D. Director of Finance - Jeff Green Finance Director, Jeff Green, provided Council with the September 2018 Finance Report and asked if anyone had any questions. City of Groveport Page 5 City Council Meeting Minutes October 22, 2018 #261-2018 Finance Report Attachments: Finance Report.pdf E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Jean Ann Hilbert announced that Tuesday night at 7:00 p.m. at the Groveport Madison High School the Voices of Hope continues the conversation concerning the opioid epidemic. Dr. Vanderhoff from Ohio Health will be doing a presentation, as well as Ohio START. The last meeting will be held at the high school on January 22, 2019, with the Voices of Faith. There will be testimonies from people who have come through the crisis and their journeys of how they overcame.There will be a Narcan training on February 12th at the Presbyterian Church. Mrs. Hilbert thanked the Mayor and Council for their support. Council Member Shawn Cleary thanked everyone for reaching out to him and his family during their time of loss. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees None. IX. Other Business Executive Session Law Director Shannon requested Council to consider making a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to discuss (1) To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, and (4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. To include all members of Council, the Mayor, himself, City of Groveport Page 6 City Council Meeting Minutes October 22, 2018 the Administrator and the Finance Director. A motion was made by Council Member Cleary, seconded by Council Member Dildine, to go into Executive Session at 6:55 p.m. pursuant to Ohio Revised Code Section 121.22(G) to discuss (1) To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, and (4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. To include all members of Council, the Mayor, the Law Director, the Administrator and the Finance Director. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to come out of Executive Session at 7:09 p.m. with no action taken. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett X. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson to adjourn at 7:10 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7