City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Tuesday, November 12, 2019 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes November 12, 2019 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Kurt Blevins - Police Captain Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - October 28, 2019 Approved as submitted. #277-2019 City Council Minutes 10.28.19 Attachments: City Council Minutes 10.28.19.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings ORD. 19-045 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2020 Sponsors: Dildine Attachments: ORD. 19-045 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.19-045. A motion was made by City of Groveport Page 1 City Council Meeting Minutes November 12, 2019 Council Member Dildine, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 19-046 AN ORDINANCE AMENDING ORDINANCE NO. 15-007 (ADOPTED 02/23/2015), PART ONE - ADMINISTRATIVE CODE, TITLE NINE - TAXATION, OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT BY AMENDING CHAPTER 181 - INCOME TAX, SECTION 181.15 - ALLOCATION OF FUNDS AND FURTHER AMENDING ORDINANCE NO. 16-049 (ADOPTED 11/28/2016) WHICH AMENDED THE SAME Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-046. A motion was made by Council Member Grashel, seconded by Council Member Lockett, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 19-047 AN ORDINANCE AMENDING THE RECREATION CENTER CAPITAL ACCOUNT FUND AND RESCINDING RESOLUTION NO. 2007-002 (ADOPTED 3/26/2007) Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-047. A motion was made by Council Member Hutson, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 19-048 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-048. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 19-049 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED City of Groveport Page 2 City Council Meeting Minutes November 12, 2019 USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 525 MAIN STREET, PARCEL NO. 185-000044, CURRENTLY ZONED COMMUNITY COMMERCIAL (CC), HAROLD SCOTT LOCKETT, APPLICANT Sponsors: Cleary Attachments: ORD. 19-049 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.19-049. #279-2019 ORD. 19-049 Staff Reports Attachments: ORD. 19-049 Staff Reports.pdf ORD. 19-050 AN ORDINANCE AMENDING ORD. 18-053 ALLOWING THE CURRENT POSITION OF ASSISTANT GOLF SUPERINTENDENT IN THE DEPARTMENT OF GOLF TO BE FILLED AS THE STATED POSITION OR AS A GOLF MAINTENANCE WORKER Sponsors: Lockett Clerk of Council Ross read by title Ordinance No.19-050. C. 1st Readings ORD. 19-051 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO APPLY FOR AND ACCEPT A GRANT FROM THE FRANKLIN COUNTY COMMISSION ON AGING SENIOR OPTIONS GRANT PROGRAM FOR THE SENIOR TRANSPORTATION PROGRAM, AND FURTHER AUTHORIZING THE ADMINISTRATOR TO EXECUTE ANY AGREEMENT NECESSARY TO RECEIVE SAID GRANT FUNDING AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Staff is requesting emergency action because of the timeline that needs met each year. Clerk of Council Ross read by title Ordinance No.19-051. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 3 City Council Meeting Minutes November 12, 2019 A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 19-052 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF TWO (2) POLICE CRUISERS, INCLUDING ANCILLARY EQUIPMENT FOR THE POLICE DEPARTMENT Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-052. This Ordinance was referred to the Committee of the Whole. ORD. 19-053 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A PICK-UP TRUCK FOR THE PARKS DEPARTMENT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-053. This Ordinance was referred to the Committee of the Whole. ORD. 19-054 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A SCAG MOWER FOR THE PARKS DEPARTMENT Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-054. This Ordinance was referred to the Committee of the Whole. ORD. 19-055 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A TRUCK FOR THE FACILITIES MANAGEMENT DEPARTMENT Sponsors: Lockett Clerk of Council Ross read by title Ordinance No.19-055. This Ordinance was referred to the Committee of the Whole. City of Groveport Page 4 City Council Meeting Minutes November 12, 2019 ORD. 19-056 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A TRACTOR FOR THE GOLF MAINTENANCE DEPARTMENT AT THE LINKS AT GROVEPORT Sponsors: Cleary Clerk of Council Ross read by title Ordinance No.19-056. This Ordinance was referred to the Committee of the Whole. ORD. 19-057 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF A MOWER FOR THE GOLF MAINTENANCE DEPARTMENT AT THE LINKS AT GROVEPORT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-057. This Ordinance was referred to the Committee of the Whole. ORD. 19-058 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE STATE ROUTE 317 AND MAIN STREET INTERSECTION SAFETY PROJECT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No.19-058. This Ordinance was referred to the Committee of the Whole. ORD. 19-059 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE OLD HAMILTON ROAD RESURFACING PROJECT, PHASE 1 Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-059. This Ordinance was referred to the Committee of the Whole. ORD. 19-060 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE OLD HAMILTON ROAD RESURFACING PROJECT, PHASE 2 City of Groveport Page 5 City Council Meeting Minutes November 12, 2019 Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-060. This Ordinance was referred to the Committee of the Whole. ORD. 19-061 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE WEST BIXBY ROAD REHABILITATION PROJECT, PHASE 2 Sponsors: Lockett Clerk of Council Ross read by title Ordinance No.19-061. This Ordinance was referred to the Committee of the Whole. ORD. 19-062 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE SOUTH HAMILTON ROAD AT HIGGINS BOULEVARD PROJECT, PHASE 1 Sponsors: Cleary Clerk of Council Ross read by title Ordinance No.19-062. This Ordinance was referred to the Committee of the Whole. ORD. 19-063 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE SOUTH HAMILTON ROAD AT HIGGINS BOULEVARD PROJECT, PHASE 2 Sponsors: Dildine Clerk of Council Ross read by title Ordinance No.19-063. This Ordinance was referred to the Committee of the Whole. ORD. 19-064 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ADA IMPROVEMENTS AT MAIN STREET AND COLLEGE STREET PROJECT Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-064. This Ordinance was referred to the Committee of the Whole. ORD. 19-065 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST City of Groveport Page 6 City Council Meeting Minutes November 12, 2019 RESPONSIVE AND RESPONSIBLE BIDDER FOR THE CURB RAMP UPGRADES ON MAIN STREET PROJECT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-065. This Ordinance was referred to the Committee of the Whole. ORD. 19-066 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ANNUAL STREET MAINTENANCE PROGRAM Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-066. This Ordinance was referred to the Committee of the Whole. ORD. 19-067 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE AQUATICS ALTERNATE WATER SUPPLY PROJECT Sponsors: Lockett Clerk of Council Ross read by title Ordinance No.19-067. This Ordinance was referred to the Committee of the Whole. ORD. 19-068 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ISSUE REQUESTS FOR QUALIFICATIONS AND ENTER INTO A CONTRACT WITH THE MOST DESIRABLE COMPANY OR FIRM, TO ENGINEER, DESIGN, AND ESTIMATE CONSTRUCTION COSTS FOR THE ELEVATED WATER TANK PROJECT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No.19-068. This Ordinance was referred to the Committee of the Whole. ORD. 19-069 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE PUMP STATION STANDY-BY GENERATOR PROJECT Sponsors: Cleary Clerk of Council Ross read by title Ordinance No.19-069. This Ordinance was referred to the Committee of the Whole. City of Groveport Page 7 City Council Meeting Minutes November 12, 2019 ORD. 19-070 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ADD THE POSITION OF GROUNDS MAINTENANCE WORKER I IN THE PARKS DEPARTMENT Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-070. This Ordinance was referred to the Committee of the Whole. ORD. 19-071 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE FILTRATION ROOM VENTILATION SYSTEM AT THE RECREATION CENTER Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-071. This Ordinance was referred to the Committee of the Whole. ORD. 19-072 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO ALL CONTRACTS WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR ELEVATOR REPLACEMENT PARTS AT TOWN HALL Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-072. This Ordinance was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp thanked Administrator Marsha Hall and staff for getting all this legislation together so this Council can have a good start in January 2020. Mayor Westcamp commented that the City's Veterans Day Ceremony made for another great day in the City of Groveport. He personally thanked Warren Motts. The Mayor also acknowledged the Groveport Police Department, Community Affairs Director Patty Storts for putting the program together, Terri Christensen for singing the national anthem and everything else that was asked of her, and Council for being well represented at the event. He thanked Scott Lockett for all his involvement with this year's brick honorees. Mr. Lockett commented he was approached by a lot of people asking about City of Groveport Page 8 City Council Meeting Minutes November 12, 2019 getting bricks for next year. The American Legion Robert Dutro Post 486 participated with the flag raising. A reception immediately followed at Motts Military Museum. Administrator Marsha Hall will be retiring this year and the City has already advertised the position with Monday, December 2, 2019 as the deadline for submitting resumes. The Franklin County Engineer's Office will be hosting a Public Meeting to discuss proposed improvements on SR-317 at Rohr Road on November 13, 2019 between 4:30 pm and 6:30 pm, at the Franklin County Engineer East Maintenance Facility, 4801 Hendron Road. B. Administrator - Marsha Hall Nothing further to report. #278-2019 Adm Report to Council - Nov 12 Attachments: Adm Report to Council - Nov 12.pdf C. Chief of Police - Ralph Portier Chief Portier was not present. Captain Kurt Blevins took the opportunity to publicly thank Marsha Hall. It has been a pleasure and an honor to work with her as Administrator for the City of Groveport. Captain Blevins informed Council that today is Officer Tiffany Roe's last day with the City of Groveport Police Department. Officer Roe has taken a position with the FCSO. Tiffany Roe has been with the City for 7 years and will be sorely missed. Mayor Westcamp will be involved in the interviewing process of five candidates for police officers. D. Director of Finance - Jason Carr Nothing further to report. E. Director of Law - Kevin Shannon Law Director Shannon informed Council that he will not be at the next Committee of the Whole meeting. Mr. Shannon is scheduled for a surgical procedure on Friday and will be out of the office next Monday. F. Asst. Admin. / Development Dir. - Jeff Green Not present. City of Groveport Page 9 City Council Meeting Minutes November 12, 2019 G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Shawn Cleary reminded Council that their Groveport gear order is due by Friday, November 15th. The City will be participating in Giving Tuesday again this year. Mr. Cleary asked if Council wanted to contribute individually or as a whole. Donations are due by Monday, November 18th. Council Member Ed Dildine mentioned the Friday night football game. The Cruisers’ 18-17 win over Hilliard Davidson in the Division 1 Regional Quarterfinals game was played at Cruiser Stadium in Groveport on November 8. H. Clerk of Council - Ruthanne Sargus Ross Nothing to report. I. Standing Committees Council Member Shawn Cleary - Cemetery Committee Mr. Cleary reported there was a Cemetery Committee meeting last week to wrap up the year. The Committee is moving forward with the information gathered for constructing a podium at the Groveport Cemetery. The goal is to have the podium up before the City’s Memorial Day event. The tours at the Groveport Cemetery and the Hendren Cemetery have had such good responses that the Committee would like to hold another one at Hendren Cemetery during daylight hours. Public Works Superintendent Dennis Moore has agreed to do the same type of tour as the one at the Groveport Cemetery. The cemeteries in Groveport hold a great deal of the City’s history. Council Member Ed Dildine - Trees & Decorations Committee Mr. Dildine reported on today’s Trees & Decoration Committee meeting. Topics for 2020 purchases included military banners, street signs and decorations. The Committee looks to establish a tree replacement policy with the help of Law Director Kevin Shannon and Finance Director Jason Carr. The Parks Department got all the high decorations put up while the weather was still nice. The ground decorations are to follow as weather permits. IX. Other Business None. City of Groveport Page 10 City Council Meeting Minutes November 12, 2019 X. Adjournment Council Member Dildine made a motion, seconded by Council Member Hilbert to adjourn at 7:01 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 11