City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, October 28, 2019 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes October 28, 2019 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Ralph Portier - Chief of Police, Jeff Green - Asst. Admin. / Development Dir. Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - October 15, 2019 Approved as submitted. #269-2019 City Council Minutes 10.15.19 Attachments: City Council Minutes 10.15.19.pdf VI. Business of Guests a. Blacklick Haunted Park - Bruce Smith & Scott Clinger Bruce Smith, 283 Kessler Street and Scott Clinger, 5133 Phillips Run, organizers of the Blacklick Haunted Park event, gave Council an update on the event held over the weekend. It was a fantastic event despite the rain on Saturday. Friday night over 350 tickets were sold, and close to 140 on Saturday. They thanked the Groveport Police Department for their support and the Parks crew for all their hard work. Some of the Parks guys came back after they got off work to partake in the activities. There has been a lot of positive feedback and plans are already being considered for next year’s event. Students from the Groveport Madison Schools drama team took part in the fun. Council City of Groveport Page 1 City Council Meeting Minutes October 28, 2019 thanked them for their volunteer service to this community. Mayor Westcamp stated, once again it goes to prove that this great City can’t do it all without volunteers. The Mayor and Council appreciate what they give back to the community. All proceeds go to the Greater Groveport Food Pantry and Groveport Madison Human Needs. VII. Ordinances and Resolutions A. 3rd Readings ORD. 19-043 AN ORDINANCE AMENDING THE CODIFIED ORDINANCES OF GROVEPORT - PART THREE - TRAFFIC CODE, TITLE SEVEN, CHAPTER 351, SECTION 351.17, TRUCK PARKING IN RESIDENTIAL AREAS AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert Attachments: ORD. 19-043 Exhibit A.pdf Mayor Lance Westcamp noted that he and Kevin Shannon can verify that Tony Gullett was here at 5:30 p.m. for tonight's meeting. Mr. Gullett was present last week when Council made its recommendation on this matter. Clerk of Council Ross read by title Ordinance No.19-043. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 19-045 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2020 Sponsors: Dildine Attachments: ORD. 19-045 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.19-045. ORD. 19-046 AN ORDINANCE AMENDING ORDINANCE NO. 15-007 (ADOPTED 02/23/2015), PART ONE - ADMINISTRATIVE CODE, TITLE NINE - TAXATION, OF THE CODIFIED ORDINANCES OF THE CITY OF City of Groveport Page 2 City Council Meeting Minutes October 28, 2019 GROVEPORT BY AMENDING CHAPTER 181 - INCOME TAX, SECTION 181.15 - ALLOCATION OF FUNDS AND FURTHER AMENDING ORDINANCE NO. 16-049 (ADOPTED 11/28/2016) WHICH AMENDED THE SAME Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-046. ORD. 19-047 AN ORDINANCE AMENDING THE RECREATION CENTER CAPITAL ACCOUNT FUND AND RESCINDING RESOLUTION NO. 2007-002 (ADOPTED 3/26/2007) Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-047. ORD. 19-048 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-048. C. 1st Readings ORD. 19-049 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 525 MAIN STREET, PARCEL NO. 185-000044, CURRENTLY ZONED COMMUNITY COMMERCIAL (CC), HAROLD SCOTT LOCKETT, APPLICANT Sponsors: Cleary Attachments: ORD. 19-049 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.19-049. This Ordinance was referred to the Planning & Zoning Commission. ORD. 19-050 AN ORDINANCE AMENDING ORD. 18-053 ALLOWING THE CURRENT POSITION OF ASSISTANT GOLF SUPERINTENDENT IN THE DEPARTMENT OF GOLF TO BE FILLED AS THE STATED POSITION OR AS A GOLF MAINTENANCE WORKER Sponsors: Lockett City of Groveport Page 3 City Council Meeting Minutes October 28, 2019 Clerk of Council Ross read by title Ordinance No.19-050. This Ordinance was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp, Law Director Kevin Shannon and Finance Director Jason Carr met with the Franklin County Clerk of Courts, Maryellen O'Shaughnessy. Ms. O'Shaughnessy met with Groveport and other communities to apprise officials on the matter of vehicle titles. The City had bought 10 or so vehicles through Jeff Wyler in Dayton, Ohio in Montgomery County. When titles were transferred in Montgomery County, Franklin County does not get any portion of the $15.00 title transfer fee. The City and its residents need to be aware that transferring titles in Franklin County keeps that fee in Franklin County. Mayor Lance Westcamp had the honor of attending the Canal Winchester Rotary Club’s First Responders Appreciation Luncheon hosted by Warren Motts at the Motts Military Museum. They all make our community a safer place to live, work and raise our families. Attendees included State Representative Richard Brown, Madison Township Fire Chief Derek Robinson, Groveport Chief of Police Ralph Portier, and the founder of the museum, Warren Motts. Mayor Westcamp expressed condolences to Larry Dowler and his family on the recent loss of his daughter-in-law, Crystal Dowler, wife of Groveport’s Transportation Director Bob Dowler. B. Administrator - Marsha Hall Administrator Marsha Hall noted that Trick or Treat Night is scheduled for Thursday, October 31st from 5:30 p.m. to 7 p.m., come rain or shine. Later on tonight’s agenda there will be an open discussion on options for the trash collection contract bid. Andrew Booker with SWACO is present to answer any questions. Ms. Hall handed out material from SWACO on the different trash collection service options. #270-2019 Adm Report to Council - Oct 28 Attachments: Adm Report to Council - Oct 28.pdf C. Chief of Police - Ralph Portier City of Groveport Page 4 City Council Meeting Minutes October 28, 2019 Nothing further to report. D. Director of Finance - Jason Carr Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. F. Asst. Admin. / Development Dir. - Jeff Green Asst. Administrator / Development Director Jeff Green announced the City of Groveport and ECDI will hold the first small business training session on November 19th at 6:30 p.m. at the Links of Groveport. The session, "Mindset of an Entrepreneur" is an entrepreneurial readiness workshop designed for those with little or no formal business training. As part of last year’s gas line project, Columbia Gas was to address the condition of their transmission shed over the gas line. The company looked to replace the building along with the gas line project. The transmission shed was never replaced or addressed, prompting Mr. Green to follow up with Columbia Gas. The company has started painting the shed. Mayor Westcamp mentioned Front Street will be closed between Corbett Road and Blacklick Street on October 29, 2019 for railroad crossing repairs. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Nothing to report. H. Clerk of Council - Ruthanne Sargus Ross Nothing further to report. I. Standing Committees Council Member Cleary commented that the Cemetery Committee’s open house at the Hendren Cemetery has generated a lot of interest in both of Groveport’s cemeteries. Mr. Cleary plans to invite the 4 or 5 people who have expressed interest in finding out more about the City’s cemeteries to the next Cemetery Committee meeting on Wednesday, November 6th. City of Groveport Page 5 City Council Meeting Minutes October 28, 2019 Mayor Westcamp added that the Groveport Heritage and Preservation Society is having an open tour of the Groveport Cemetery on Tuesday, October 29, 2019. The tour will be led by Dennis Moore, Groveport Public Works Superintendent and starts at 6 p.m. IX. Other Business a. SWACO - Trash Contract Administrator Marsha Hall provided a handout distributed by SWACO. SWACO Representative Andrew Booker was present to answer questions. Council discussed the upcoming trash contract bid and the various options for the City. The current contract ends at the end of 2020, but it is a very lengthy process. The first timeline date is December 2019 for the community approval bid package (recycling and collection). Bid submission for recycling processing will be in March 2020, and bid submission for collection services will be in May 2020. Contracts would be awarded in June for service to commence in January 2021. Ø Volume-based trash collection gives the resident the ability to pay different prices based on how much trash they produce in any given week. This would allow residents to purchase an appropriate service level for their needs. It is the best practice to create proper incentive. There are 3 sizes of trash carts available; 35 gal, 64 gal and 96 gal. This option could be incorporated into the bid package as an option, not the only service option. Council discussed cart ownership versus cart rental from the service provider. Owning the carts would entail buying the cart size needed from the service provider (cannot use carts already owned) but provides the best long-term competition and pricing. Volume-based mandates that residents cannot put out at the curb any more trash other than the one cart will hold. No extra bags and/or other trash carts or bins would be allowed. Ø Recycling carts can be purchased through SWACO. SWACO has a grant to help set off costs. Cart cost $45.00 SWACO grant $22.50 Cost to community $22.50 Outside grants (TRP) $15.00 Final cost to community 7.50 The City could purchase recycling carts for $16,147.50 or payback SWACO for $5,382.50 per year for 3 years. Ø Bulk and yard waste pickup will still be available. City of Groveport Page 6 City Council Meeting Minutes October 28, 2019 After an open discussion on the matter, Council voted to consider having volume-based trash collection as an option in the bid specifications in the upcoming year. And to consider going along with the recycling program as outlined by SWACO. Law Director Shannon suggested Council consider making a motion to have volume-based trash collection as an option in the bid specifications in the upcoming year. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to have volume-based trash collection as an option in the bid specifications in the upcoming year. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Law Director Shannon suggested Council consider making a motion to consider going along with the recycling program as outlined by SWACO this evening. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to consider the recycling program as outlined by SWACO. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett X. Adjournment A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adjourn at 7:23 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7