City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Tuesday, October 15, 2019 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes October 15, 2019 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Ralph Portier - Chief of Police, Jeff Green - Asst. Admin. / Development Dir. Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - September 23, 2019 Approved as submitted. #248-2019 City Council Minutes 9.23.19 Attachments: City Council Minutes 9.23.19.pdf VI. Business of Guests VII. Ordinances and Resolutions A. 3rd Readings RES. 19-003 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Lockett Attachments: 2019 TIRC Minutes.pdf Clerk of Council Ross read by title Resolution No.19-003. A motion was made by Council Member Lockett, seconded by Council Member Hutson, to adopt. The City of Groveport Page 1 City Council Meeting Minutes October 15, 2019 motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings None C. 1st Readings ORD. 19-044 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A COMMERCIAL CREDIT CARD AGREEMENT WITH HUNTINGTON NATIONAL BANK AND THE DECLARATION OF EMERGENCY Sponsors: Cleary Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Passage as emergency legislation will give City staff immediate access to the credit card services referred to in this Ordinance. Finance Director Jason Carr explained that the City currently has credit cards with Fifth Third Bank. By changing to Huntington Bank, based on the City’s usage, it would be eligible for rebates. The rebates would be credited back to the City’s checking account. The Fifth Third credit card accounts will be closed out. Clerk of Council Ross read by title Ordinance No.19-044. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 19-045 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2020 Sponsors: Dildine Attachments: ORD. 19-045 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.19-045. This Ordinance was City of Groveport Page 2 City Council Meeting Minutes October 15, 2019 referred to the Committee of the Whole. ORD. 19-046 AN ORDINANCE AMENDING ORDINANCE NO. 15-007 (ADOPTED 02/23/2015), PART ONE - ADMINISTRATIVE CODE, TITLE NINE - TAXATION, OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT BY AMENDING CHAPTER 181 - INCOME TAX, SECTION 181.15 - ALLOCATION OF FUNDS AND FURTHER AMENDING ORDINANCE NO. 16-049 (ADOPTED 11/28/2016) WHICH AMENDED THE SAME Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.19-046. This Ordinance was referred to the Committee of the Whole. ORD. 19-047 AN ORDINANCE AMENDING THE RECREATION CENTER CAPITAL ACCOUNT FUND AND RESCINDING RESOLUTION NO. 2007-002 (ADOPTED 3/26/2007) Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.19-047. This Ordinance was referred to the Committee of the Whole. ORD. 19-048 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.19-048. This Ordinance was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp commented that he thought Apple Butter Day 2019 was very successful. He publicly thanked the Groveport Heritage and Preservation Society, the City of Groveport and Community Affairs Director Patty Storts for making this event one of the greatest events in the City every year. The great weather had a lot to do with the success and Apple Butter Day draws a lot of alumni back to Groveport just for this event. Monday, Mayor Westcamp and Administrator Marsha Hall got the opportunity to meet the new Madison Township Fire Chief Derek City of Groveport Page 3 City Council Meeting Minutes October 15, 2019 Robinson from Westerville. Chief Robinson will be at next week's Committee of the Whole meeting. Mayor Westcamp thinks Derek Robinson is a good choice and he will be a good fit for this community. Anyone in the City of Groveport wanting to meet the new fire chief is welcome to come to next week's meeting. The Mayor finished up mentioning the football game the other night between Groveport Madison and Canal Winchester. The Cruisers beat the Indians 28-0. It was a great game and Mayor Westcamp was proud of both communities. These two schools and cities should be very proud of these teams which are both very good this year. B. Administrator - Marsha Hall Administrator Marsha Hall commented on the 2021 Trash Collection contract bidding process. The City works through SWACO which has already started the process because it is such a lengthy procedure. There are some different things the City can do to assist its residents. As part of this contract there are some decisions the City needs to make and Ms. Hall thinks the decisions should be made by Council not Administration. She suggested that Council either hold a special meeting because it will entail a lengthy discussion or set up a special committee of Council that would meet with her and bring some recommendations back to the full Council. Decisions for this must be made by December 1, 2019. Council concluded to add this matter as an agenda item for the October 28th regular City Council meeting. #249-2019 Adm Report to Council - Oct 15 Attachments: Adm Report to Council - Oct 15.pdf C. Chief of Police - Ralph Portier Nothing further to report. D. Director of Finance - Jason Carr Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. F. Asst. Admin. / Development Dir. - Jeff Green City of Groveport Page 4 City Council Meeting Minutes October 15, 2019 Asst. Admin. / Development Director Jeff Green met with representatives of Franklin County Development at the end of last month to talk about the fiber project and the County infrastructure bank. Staff walked out of the meeting with a good sense that Franklin County Development's Infrastructure Bank loan program would be willing to pay a significant portion of the fiber project which will include City of Groveport, Madison Township and the Village of Obetz. This fiber project will allow the City of Groveport to connect all of its facilities. It will also bring the City a little closer to offering fiber to homes, as well as, offering many benefits to economic development. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Shawn Cleary sent out "hats off" to the Trees & Decorations Committee on the two benches that were dedicated to Donna Drury and Linda Crowder on Saturday morning. He thanked Finance Director Jason Carr and staff for the budget handout. It makes the annual budget process so much easier. H. Clerk of Council - Ruthanne Sargus Ross Nothing further to report. I. Standing Committees None. IX. Other Business None. X. Adjournment Council Member Hutson made a motion, seconded by Council Member Hilbert to adjourn at 6:47 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC City of Groveport Page 5 City Council Meeting Minutes October 15, 2019 Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6