City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, September 23, 2019 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes September 23, 2019 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Ralph Portier - Chief of Police, Jeff Green - Asst. Admin. / Development Dir., Stephen Moore - Chief Building Official, Steve Farst - City Engineer Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - September 9, 2019 Approved as submitted. #244-2019 City Council Minutes 9.9.19 Attachments: City Council Minutes 9.9.19.pdf Proclamations A. Fire Prevention Week Proclamation Mayor Lance Westcamp read the 2019 Fire Prevention Week Proclamation and presented it to Madison Township Battalion Chief Mark Ballenger. #245-2019 Fire Prevention Week Attachments: Fire Prevention Week 2019.pdf B. Constitution Week Proclamation Mayor Lance Westcamp read the 2019 Constitution Week City of Groveport Page 1 City Council Meeting Minutes September 23, 2019 Proclamation. The proclamation was presented to Patricia Badgerow, a representative of the Elizabeth Sherman Reese Chapter of Daughters of the American Revolution (DAR). #246-2019 Constitution Week Attachments: Constitution Week 2019.pdf VI. Business of Guests A. Richard Brown, State Representative, 20th District Richard Brown, State Representative, 20th District updated Council on recent Ohio legislation that impacts Groveport. The recently passed gas tax, which has been 28 cents a gallon for 15 years or more, has increased to 38.5 cents per gallon. Ohio's interstate, state route, and local road network consists of approximately 123,000 centerline road miles (7th highest in the US) and almost 27,400 bridges (2nd in US). The revenue from the fuel tax is how Ohio maintains its roadways and bridges. The revenue from the fuel tax is distributed to various state agencies and local governments under a statutory formula. The state Highway Operating Fund gets approximately 56% with local governments receiving about 32%. The increase should bring an additional 600 million or so per year. The original 60/40 split has changed to a 55/45 percent split with local governments getting more money. In 2020, Groveport should see just under $200,000 in additional funds. In the 2020/2021 budget legislation, there was a change in the allocation of the General Revenue Fund distributed to the Local Government Fund from 1.66% to 1.68%. In 2017, Groveport received $77,633 in funds from the County Undivided Local Government Fund. In 2020, it is conservatively estimated that Groveport would receive $86,506 from the County Undivided Local Government Fund and an additional $22,208 from a direct Local Government Fund distribution, for a total of $108,714. In 2021, it is estimated that the total would increase to $110,984. Even a small change in the budget in the distribution of the Local Government Fund can make a change in the money coming into local communities like Groveport. B. Garilee Ogden, Superintendent, Groveport Madison Local School District Garilee Ogden, Superintendent, Groveport Madison Local School District, representing the Groveport Madison Board of Education, staff and students came to address Council to provide information on Issue City of Groveport Page 2 City Council Meeting Minutes September 23, 2019 7 that is on the November 5, 2019 ballot. The information is to give voters a good understanding of the contexts of Issue 7 so the community can make a sound decision on the matter. Issue 7 is a 5-year renewal of a 6.68 mill operating levy which first passed in 2014. It is not a tax increase. It currently generates 2.8 million dollars every six months for the school district. The District was able to increase career pathways and advanced placement courses; provide counselors in all the schools, and mental health and safety specialists; expand the gifted and art programs over the last four years; and see an increase in the State’s report card. The District will need the 5-year renewal to continue and protect the programs it currently offers. The renewal levy would continue to help fund the day-to-day operations of the District’s schools, such as staffing, technology, utilities, supplies, safety and security, etc. The District is encouraging the community to register to vote by the October 7 voter registration deadline and get to vote on November 5th. Ms. Ogden came to tonight’s meeting to seek support or an endorsement from Groveport’s City Council. Lastly, she mentioned the great win the Groveport Madison High School football team had on Friday night. Groveport Madison beat Pickerington Central. The Groveport Madison Cruisers defeated the Pickerington Central Tigers 19-14 on Sept. 20 at Cruiser Stadium. The Tigers were ranked third in the state and had won the previous 28 games between the two teams. Mayor Westcamp asked for a motion in support of Issue 7 supporting Groveport Madison Schools. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, in support of Issue 7 supporting Groveport Madison Schools on the November 5th ballot. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett C. Charlotte Barker - Newport Village Block Watch Charlotte Barker, 552 Harbinger Court, addressed Council on the Newport Village Block Watch. Residents in Newport Village decided a block watch was needed, not to curb the crime that is happening, but to stop crime from happening. They live in a very safe community and want to keep it that way. There will be one final organizational meeting at the Groveport Police station on October 24th at 6:30 p.m. It is known that signage deters more criminal activity than residents patrolling the area. They are looking to install three signs and wanted to know who pays for the signs. The City would pay for the block watch signs. Mrs. Barker asked if a permit was needed for the residents to solicit to get the word out about the block watch. Law Director Kevin Shannon City of Groveport Page 3 City Council Meeting Minutes September 23, 2019 advised that no permit was needed for just spreading the word about the block watch. She asked about “no solicitation” signs. Mr. Shannon advised that individual homeowners can place “no solicitation” signs on their own property. Mrs. Barker added that when she was at the Groveport Night Out event on Thursday, she was run over by a dog and asked if the City has an ordinance about dogs. The lady with the dog got all over her and Mrs. Barker thought that dogs shouldn’t have been there in the first place. Mr. Shannon responded that Mrs. Barker was correct, dogs are not permitted at City events based on legislation that Council enacted last year. She also commented that there was no efficient maneuvering room for a scooter to get to the counter at the Hansom Hog BBQ to order or to get any service. The picnic tables were placed too close together and the band was too loud for her husband to hear to order for them, so they ended up just leaving. Mrs. Barker was thanked for her comments, they will be taken into consideration for next year. D. Sara Sherman - Alexandria Leigh Goodwin Angel Foundation Sara Sherman, 2611 Winningwillow Drive, Columbus, is the founder of the Alexandria Leigh Goodwin Angel Foundation. Alexandria was a 2014 Groveport Madison graduate and was an outstanding student, having graduated 5th in her class. She had just finished her second year at Capital University when she passed away unexpectedly. In her life, Alexandria made people feel wonderful by doing random acts of kindness. The nature of the Alexandria Leigh Goodwin Angel Foundation is to continue Alexandria’s acts of kindness. The Foundation does fundraising with its 5k. When the ALGA Foundation first started the 5k they didn’t know where to hold the event, but through contacts the run has been held in Bexley for the last two years. The Foundation has a great relationship with Bexley, but speaking with the Foundation’s Board (who are predominantly from the school system or the Groveport community and her siblings) everyone thought Groveport would be more like home. After speaking to the Groveport Recreation Center, Ms. Sherman found out the date of March 22, 2020 was available but also learned that the City would be making some changes. One change was the City was making a packet available in December identifying fees and responsibilities. Ms. Sherman was seeking information of what might be in the packet so the Board could decide on where to have the 5k event. Administrator Marsha Hall explained that the staff involved in event planning for the City wants to make an event as easy to plan, but also as comprehensive, as City of Groveport Page 4 City Council Meeting Minutes September 23, 2019 possible. Staff is developing a packet of information for those who want to have an event in Groveport as to what the City needs from the event planner, plus information such as, requirements for tent space and that type of thing. Staff are in the process of working on the packet that will consist of information that already exists but putting it all in one packet. Ms. Sherman was directed to contact Marsha Hall for assistance on planning the event in Groveport. Mayor Westcamp added that anything that the City could do for her organization, she can just let Administration know. This Council will make sure the Foundation doesn’t need to worry about any fees, they would try to keep the event in Groveport. VII. Ordinances and Resolutions A. 3rd Readings ORD. 19-022 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 37.68 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED AT 5770 SALTZGABER ROAD, PARCEL NUMBER 185-002541 OWNED BY, DMH FARMS LLC FROM RURAL (UNZONED) TO PLANNED INDUSTRIAL PARK (PIP) Sponsors: Lockett Attachments: ORD. 19-022 Exhibit A.pdf ORD. 19-022 Exhibit B.pdf Law Director Shannon requested Council to consider making a motion that Section 2 be amended to read as follows: Section 2: That the zoning map shall be amended to reflect Section 1 provided that petitioner conforms with the requirements, conditions and/or recommendations of the Planning & Zoning Commission and/or Council and, further, provided that all of the following conditions set forth by the Planning & Zoning Commission are satisfied: 1.Additional screening of the project from the residential properties to the west and south along Saltzgaber Road shall be required. 2. That prior to development of Lot 1 a modification to the development plan showing building elevations, building size and location, sign locations, exhibits, and other information required to verify compliance with zoning regulations shall be submitted for approval by Planning Commission and Council. 3. A Development Agreement be established and entered into between the City and Developer before site development begins, to memorialize requirements of the Developer for the public water main and public sanitary sewer main extension improvements and the off-site roadway system improvements, including the Saltzgaber Road improvement and the intersection improvements at Groveport Road and Saltzgaber Road. 4. Offsite Roadway improvements on Saltzgaber Road and Groveport Road shall be designed per requirements of Franklin County Engineer (as an agent for Madison Township) and City of Groveport as appropriate by jurisdictional control. Street lighting shall be incorporated into City of Groveport Page 5 City Council Meeting Minutes September 23, 2019 Groveport Street improvement. 5. Site development design shall conform with the City of Groveport requirements, including but not limited to compliance with stormwater management policies and regulations, including requirement for directing site managed storm drainage into an adequate drainage outlet that has positive flow. 6. No access into the site from Groveport Road shall be allowed. 7. Geometric configuration of site access driveways to / from Saltzgaber Road shall be designed and constructed per requirements of Franklin County Engineer (as an agent for Madison Township) and City of Groveport as appropriate by jurisdictional control. 8. Sanitary sewers and Water Mains (i.e., Public Utilities) shall be extended along the project site frontage, contemporaneously with or prior to the construction of site improvements. The design and construction of Public Utilities (i.e., size, depth, pipe and manhole material, specifications and alignment) shall be per the requirements of the City of Groveport and City of Columbus (per service agreement with Columbus). Easements for these Utilities shall be established with site development via Plat or separate instrument. 9. Any future proposed guard-house and / or gates on site shall be subject to prior approval of the City of Groveport’s Chief Building Official and City Engineer. Clerk of Council Ross read by title Ordinance No. 19-022. A motion was made by Council Member Dildine, seconded by Council Member Lockett, to amend. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Lockett, seconded by Council Member Grashel, to adopt as amended. The motion carried by the following vote: Yes: 5- Dildine, Grashel, Hilbert, Hutson and Lockett No: 1- Cleary #216-2019 ORD. 19-022 Staff Report Attachments: ORD. 19-022 Staff Report.pdf ORD. 19-023 AN ORDINANCE APPROVING THE FINAL PLAT FOR 5770 SALTZGABER ROAD, PAUL HEMMER COMPANIES, APPLICANT (PARCEL NUMBER 185-002541) Sponsors: Cleary Attachments: ORD. 19-023 Exhibit A.pdf Law Director Shannon requested Council to consider making a motion that Section 1 be amended to read as follows: Section 1: That the final plat for 5770 Saltzgaber Road, (Parcel Number 185-002541) a copy of which is attached hereto and made a part hereof by reference, is hereby approved provided that all of the following conditions set forth by the Planning & Zoning Commission are satisfied: 1. Sufficient right-of-way and highway easement shall be dedicated to the City and County, as determined by these agencies, to facilitate City- and County-approved improvements to Saltzgaber Road and the intersection of Saltzgaber Road and City of Groveport Page 6 City Council Meeting Minutes September 23, 2019 Groveport Road. 2. Developer shall dedicate by separate deed (in fee simple) to Madison Township the portion of the subject tax parcel PID 185-002541, currently located outside of the City of Groveport corporate limit and within Saltzgaber Road by use. Franklin County Engineer’s office shall approve such dedication under separate instrument. 3. Final plat shall be signed and sealed by a professional surveyor licensed in the State of Ohio. 4. Plat meets requirements of the City of Groveport Chapter 1191.09. Clerk of Council Ross read by title Ordinance No. 19-023. A motion was made by Council Member Cleary, seconded by Council Member Dildine, to amend. The motion carried by the following vote: Yes: 5- Dildine, Grashel, Hilbert, Hutson and Lockett No: 1- Cleary A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt as amended. The motion carried by the following vote: Yes: 5- Dildine, Grashel, Hilbert, Hutson and Lockett No: 1- Cleary #217-2019 ORD. 19-023 Staff Report Attachments: ORD. 19-023 Staff Report.pdf ORD. 19-038 AN ORDINANCE APPROVING THE FINAL PLAT FOR 2400 ROHR ROAD, DERIK LEARY, APPLICANT, (PARCEL NUMBER 154-000002) Sponsors: Hilbert Attachments: ORD. 19-038 Exhibit A.pdf ORD. 19-038 Exhibit B.pdf Law Director Shannon requested Council to consider making a motion that Section 1 be amended to read as follows: Section 1: That the final plat for 2400 Rohr Road, (Parcel Number 154-000002) a copy of which is attached hereto and made a part hereof by reference, is hereby approved provided that provided that the following conditions set forth by the Planning & Zoning Commission are satisfied: 1. Final plat shall be signed and sealed by a professional surveyor licensed in the State of Ohio. 2. Plat meets requirements of the City of Groveport Chapter 1191. Clerk of Council Ross read by title Ordinance No. 19-038. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to amend. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 7 City Council Meeting Minutes September 23, 2019 A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt as amended. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett #218-2019 ORD. 19-038 Staff Report Attachments: ORD. 19-038 Staff Report.pdf ORD. 19-039 AN ORDINANCE APPROVING THE FINAL PLAT FOR 4450 SOUTH HAMILTON ROAD AND 4490 SOUTH HAMILTON ROAD, EMH&T, APPLICANT, (PARCEL NUMBERS 185-001293 AND 185-001294) Sponsors: Lockett Attachments: ORD. 19-039 Exhibit A.pdf ORD. 19-039 Exhibit B.pdf Law Director Shannon requested Council to consider making a motion that Section 1 be amended to read as follows: Section 1: That the final plat for 4450 South Hamilton and 4490 South Hamilton, (Parcel Numbers 185-001293 and 185-001294) a copy of which is attached hereto and made a part hereof by reference, is hereby approved provided that all of the following conditions set forth by the Planning & Zoning Commission are satisfied: 1. Final plat shall be signed and sealed by a professional surveyor licensed in the State of Ohio. 2. Plat meets requirements of the City of Groveport Chapter 1191. Clerk of Council Ross read by title Ordinance No. 19-039. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to amend. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Hutson, seconded by Council Member Lockett, to adopt as amended. The motion carried by the following vote: Yes: 5- Dildine, Grashel, Hilbert, Hutson and Lockett No: 1- Cleary #219-2019 ORD. 19-039 Staff Report Attachments: ORD. 19-039 Staff Report.pdf ORD. 19-043 AN ORDINANCE AMENDING THE CODIFIED ORDINANCES OF GROVEPORT - PART THREE - TRAFFIC CODE, TITLE SEVEN, City of Groveport Page 8 City Council Meeting Minutes September 23, 2019 CHAPTER 351, SECTION 351.17, TRUCK PARKING IN RESIDENTIAL AREAS AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert Attachments: ORD. 19-043 Exhibit A.pdf Tony Gullett, 185 Green Avenue, addressed Council regarding his box truck that he uses for his work that is usually parked in his driveway. He has been very accommodating to his neighbors by informing them when he has to park the box truck on the street and that he would get it off the street as soon as possible. He had a house fire at his home in January and was out of the house for six months. During that time, he parked his truck on the street because of having a dumpster in his driveway. This legislation had been brought to his attention by Council Member Ed Dildine, at the start of its legislative process, to make him aware that he could be affected by the Ordinance if it were to be adopted by City Council. He was asked to come to the meetings when the Ordinance was up for discussion but wasn’t available because of his work schedule. Mr. Gullett expressed his thoughts on the concerns raised at a previous meeting for Council’s consideration such as, running a business out of one’s home without the proper authorization and parking commercial vehicles on the street. Mr. Gullett has had an office in his home for over four years and the two work trucks; plus two cars driven by him and his wife. As far as parking the trucks on the street, he has been very considerate to his neighbors and the police department by letting them know the box truck was being parked on the street. He would move the truck within the 48-hour period to not cause any problems. He does not want to be a problem or a bad citizen in Groveport. He has lived in Groveport for 20 years. Mr. Gullett noted that he had his truck weighed and it weighs 6,000 lb empty and 9,000 lb loaded with his tools. At 9,000 lb, his truck would be under the 10,000 lb weight limit. Mr. Dildine was not the council member who brought commercial truck parking to Council’s attention. It was raised by others in reference to different situations in other residential districts within Groveport. Mr. Dildine is concerned with anyone parking a commercial vehicle in their driveway that does not operate or that deteriorates a driveway that is not designed to accommodate the weight of heavy vehicles. This Ordinance is for the entire City, not just one residential area. Mayor Westcamp interjected that this Ordinance is City wide and no individual was pointed out. The committee worked hard to come up with this legislation. Council Member Lockett added that everyone worked through this trying to consider all possibilities. It is not Council’s intention to hurt any small business owners, but they considered the neighbors in all residential districts as well. This item has been talked City of Groveport Page 9 City Council Meeting Minutes September 23, 2019 about for six months. The listed items Mr. Gullett referred to were just points of discussion for Council to consider in all scenarios. Council Member Grashel commented that this ordinance, the listed points of discussion and Mr. Gullett’s appearance at tonight’s meeting have all been done with the best of intentions. Resident's input is important to Council when considering legislation. Everyone wants to live the best they can in Groveport and Council wants what is best for everyone in the City. Law Director Shannon advised that there was only one word changed in the Ordinance. It originally said: No commercial vehicle shall be parked in residential districts or on any street or alley within the City limits between the hours of 7 P.M. and 7 A.M. etc. The proposed change would read: No commercial vehicle shall be parked in residential districts on any street or alley within the City limits between the hours of 7PM and 7AM. The distinction is the driveway situation. The law in the books is with the "or" which would prohibit parking of vehicles as described in this Ordinance on the driveway. Mr. Gullett has indicated that his vehicle does not apply any longer since it weighs 9,000 lb, not 10,000 lb. Council has to decide if it wants to move forward with this Ordinance which would amend it to basically permit such vehicles as described to park on driveways in residential districts. At last week’s Committee of the Whole meeting, since Mr. Dildine was absent and no residents were present either, Council talked about postponing the third reading of this Ordinance until the October 28th City Council meeting. The Ordinance can be placed on the October 21st Committee of the Whole meeting agenda to be discussed further. Council still has the option to act on the matter tonight. Clerk of Council Ross read by title Ordinance No. 19-043. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to postpone this Ordinance's third reading to a date certain, October 28, 2019 and to place the item back on the October 21, 2019 Committee of the Whole agenda. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett RES. 19-002 A RESOLUTION ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT FUND PLAN Sponsors: Hutson Clerk of Council Ross read by title Resolution No. 19-002. A motion was made by Council Member Hutson, seconded by Council Member Grashel, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 10 City Council Meeting Minutes September 23, 2019 #220-2019 CIP Street Program 2020 Attachments: 2020_Groveport_CIP_StreetMaintenanceGeneralCapital Summary__Vf_9_10_19_.pdf 2020_Groveport_CIP_Capital Summary__Vf_9_10_19_.pdf B. 2nd Readings RES. 19-003 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Lockett Attachments: 2019 TIRC Minutes.pdf Clerk of Council Ross read by title Resolution No. 19-003. C. 1st Readings None VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp thanked Jeff Green on the City's Groveport Night Out event being successful. Plans for next year's event will consider the time and location of the event. The Mayor complimented Administrator Marsha Hall and the City employees for the great employee picnic on Friday at Heritage Park put on by the Employee Enrichment Committee. The picnic offered good food, fun times and the opportunity to talk to people you don’t usually see every day. Mayor Westcamp closed his comments with “It’s a great time to be a Cruiser”, referring to the Cruiser’s win over Pickerington Central at Friday night's football game. The five Groveport Madison graduates on Council were very proud of the school that night. Everyone needs to keep supporting our schools. B. Administrator - Marsha Hall Nothing further to add to her report. Council Member Hilbert commented that Charlotte Barker had made some very good points for City of Groveport Page 11 City Council Meeting Minutes September 23, 2019 the City staff to remember in next year's events. The City does have temporary signage on the no dogs allowed at City events that could be used in locations of events. #247-2019 Adm Report to Council Attachments: Adm Report to Council - Sept 23.pdf C. Chief of Police - Ralph Portier Nothing further to report. D. Director of Finance - Jason Carr Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. F. Asst. Admin. / Development Dir. - Jeff Green Asst. Admin. / Development Director Jeff Green commented the Groveport Night Out event received an overwhelming response. People want to know when the next one is going to be. This being the first year for this type of City event gives staff a lot of things to consider and look into for next time. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Cleary will be submitting some budget items for Finance Director Carr and Administrator Hall to consider for next year's budget. He would like to allocate more money to the Cemetery Committee to cover some projects and money to fund new Ipads for Council. H. Clerk of Council - Ruthanne Sargus Ross Nothing to report. I. Standing Committees None. City of Groveport Page 12 City Council Meeting Minutes September 23, 2019 IX. Other Business None. X. Adjournment A motion was made by Council Member Hutson, seconded by Council Member Cleary, to adjourn at 7:37 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 13