City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, December 20, 2021 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & John Hougland City Council Meeting Minutes December 20, 2021 I. Call to Order by Mayor Lance Westcamp at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Ruthanne Sargus Ross - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance John Hougland led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Jean Ann Hilbert, John Hougland, Becky Hutson, and Scott Lockett V. Approval of Minutes - November 22, 2021 The November 22, 2021 City Council Minutes stand approved as submitted. #319-2021 City Council Meeting Minutes Attachments: City Council Meeting Minutes 11.22.2021.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings Ord. 2021-042 AN ORDINANCE APPROVING THE FINAL DEVELOPMENT PLAN FOR 0 HAMILTON ROAD, BOBBY SYKES, APPLICANT, (PARCEL NUMBER 185-001164) Sponsors: Dildine City of Groveport Page 1 City Council Meeting Minutes December 20, 2021 Attachments: Ord. 2021-042 Exhibit A.pdf Ord. 2021-042 Exhibit B2.pdf City Engineer Steve Farst read from the staff report: The proposed use of the lot is for contractor trade service and the proposed plan illustrates site use for equipment and material storage in a broad laydown and staging area without showing any proposed buildings and parking areas. The plan illustrates filled areas that will be covered with a gravel surface. “This Development Plan is for Temporary Use and the final condition of the site will require a future development plan. Owner will need the site to be in this temporary condition for five years. Gravel will be removed at that time and all permanent impervious area required for future development will be asphalt or concrete.” It is implied that the subject application for Development Plan approval is for a proposed temporary use. As the note states there will be a future phase of site development; a revised Final Development Plan application will be required for that future phase. Applicant should address their plan and schedule for full site buildout as it relates to those five years. The preliminary Development Plan shows a proposed stormwater retention pond at the west end of the site and an elevated laydown & staging area to be brought up with between 3 to 9 feet of fill material. Along the north and south site boundaries will be drainage ditches to convey storm runoff in a westerly direction to the retention pond, which will discharge to an existing culvert under the railroad and into Hendron Ditch. Grading contours of the proposed ditch along the north line appears to be from 4 ½ to 1-foot in depth with drainage direction to the west. There is concern that the preliminary plan as drawn shows embankment fill to be placed along the eastern property line that may, if constructed as drawn, “shed” drainage onto the rear of the properties along Hamilton Road. The final site engineering grading plan when prepared, should provide for a swale to intercept this drainage to direct it away from the adjacent properties. No schedule for construction of these drainage conveyances was provided. Design of these drainage improvements shall conform to Groveport’s Subdivision regulations and Chapter 935, Groveport stormwater management policy. Final site design (construction) plans for detailed grading and drainage design shall be prepared and submitted to the City for review and approval. Design shall City of Groveport Page 2 City Council Meeting Minutes December 20, 2021 demonstrate that grading of the site and the drainage system of ditches and the retention pond shall not result in property damage to adjacent properties. Due to importance of appropriate drainage control with site development, it is recommended that the applicant be required to commit to complete the drainage improvements for the ditches, pipes, and the detention basin as one of the first steps in developing the site. Expectations are that with or prior to the complete build out of the subject site, drainage conveyances carrying offsite drainage shall be piped (unless otherwise approved by the City Administrator) and set at the appropriate depth to accept and accommodate drainage from off-site areas that are tributary to the site, specifically areas from the east and immediate north, conveying said areas to the stormwater detention facility. Responsibility for maintenance of the stormwater management facility is recommended to be private until future accommodation for converting it to a permanent regional basin is approved, at which time the City could contemplate accepting that basin as a public improvement. It is suggested a development agreement be established to memorialize these expectations. If the application is approved engineering staff recommends conditions. Building Inspector Mike Poirier read from the staff report. The applicant is proposing to develop approximately 24 acres along Hamilton Road. Though the ALTA / NSPS Land Title Survey shows the property being owned by Lowery Asset Management Limited Partnership, the Franklin County Auditor's website shows that the property is actually owned by Bedrock Property Holdings, LLC. The proposed use of the property is a contractor trade service and is an allowed use under the SCPD zoning regulations. The applicant is requesting to utilize the property as a laydown, storage, and stockpile area, and would like access to this parcel via a property access easement from a parcel owned by Lowery Asset Management Limited Partnership to the south. The access drive within this easement is not shown as being constructed as per the regulations set in Section 1177.07 of the Groveport Zoning Code. The application does not address any parking for employees and patrons as per Section 1161.03(c) and Chapter 1177. This application does not show any site lighting but states that the use of the lot will only occur during daylight hours. The site plan shows two (2) signs being installed and only one freestanding sign is allowed. A Final Plat is required to be approved prior to the issuance of a Certificate of Zoning Compliance per Section City of Groveport Page 3 City Council Meeting Minutes December 20, 2021 1135.01(e). Mr. Poirier added that sheet 2 of 5 of Exhibit “B” notes this development plan is for temporary use. In conclusion, staff recommends the following: 1. A registered surveyor or engineer shall seal the Land Title Survey. 2. The construction of the access drive shall comply with Chapter 1177 of the Groveport Zoning Code and this drive shall be constructed and completed before any other site development begins. 3. The construction of the fence and mounding be sixty percent (60%) opaque and fully completed before any use of the property takes place. 4. The applicant should provide an updated Economic Feasibility Study for any future development. Mr. Dildine doesn't want to turn this application down just because the City has never allowed a temporary development plan. Mr. Cleary is concerned that temporary development plans are not a normal procedure. Law Director Kevin Shannon requested Council to consider making a motion to amend the second line of Section 1 to state "is hereby approved provided that all of the following conditions set forth by Building Inspector, Mike Poirier and City Engineer, Steve Farst at the November 22, 2021, Public Hearing are satisfied: 1. A registered surveyor or engineer shall seal the Land Title Survey. 2. The construction of the access drive shall comply with Chapter 1177 of the Groveport Zoning Code and this drive shall be constructed and completed before any other site development begins. 3. The construction of the fence and mounding be sixty percent (60%) opaque and fully completed before any use of the property takes place. 4. Provide an updated Economic Feasibility Study for any future development. 5. Design of site improvements, including the temporary and permanent site improvements, shall conform with site design requirements contained within the City Codified ordinances, including but not limited to requirements within Chapter 935, Stormwater Management Policy, within Chapter 1341 Flood Damage Prevention, and within Chapter 1399, Erosion and Sediment Pollution Control. 6. Site drainage improvements shall be constructed in advance of or contemporaneously with construction of the laydown area. 7. Maintenance of all drainage features and the stormwater management basin constructed with this Phase 1 plan shall be privately maintained and will not be accepted as public infrastructure. 8. The traffic impact study performed in 2020 and on file in the office of the City Engineer will be updated if so required by the City Engineer. 9. A development agreement be established to memorialize the period of time that the temporary condition will be permitted to exist and to contain details related to these conditions. City of Groveport Page 4 City Council Meeting Minutes December 20, 2021 Clerk of Council Ross read by title Ordinance No. 2021-042. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to amend the second line of Section 1 to state "is hereby approved provided that all of the following conditions set forth by Building Inspector, Mike Poirier and City Engineer, Steve Farst at the November 22, 2021, Public Hearing are satisfied: 1. A registered surveyor or engineer shall seal the Land Title Survey. 2. The construction of the access drive shall comply with Chapter 1177 of the Groveport Zoning Code and this drive shall be constructed and completed before any other site development begins. 3. The construction of the fence and mounding be sixty percent (60%) opaque and fully completed before any use of the property takes place. 4. Provide an updated Economic Feasibility Study for any future development. 5. Design of site improvements, including the temporary and permanent site improvements, shall conform with site design requirements contained within the City Codified ordinances, including but not limited to requirements within Chapter 935, Stormwater Management Policy, within Chapter 1341 Flood Damage Prevention, and within Chapter 1399, Erosion and Sediment Pollution Control. 6. Site drainage improvements shall be constructed in advance of or contemporaneously with construction of the laydown area. 7. Maintenance of all drainage features and the stormwater management basin constructed with this Phase 1 plan shall be privately maintained and will not be accepted as public infrastructure. 8. The traffic impact study performed in 2020 and on file in the office of the City Engineer will be updated if so required by the City Engineer. 9. A development agreement be established to memorialize the period of time that the temporary condition will be permitted to exist and to contain details related to these conditions. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Council Member Hilbert had a problem with the schedule submitted by Katie Bauman, Project Manager, that reads: “The intended schedule for the Bedrock site is as follows. Construction is planned to begin in August 2021 once all required permits have been acquired. As you are aware the owner is planning to slowly bring in fill for the site as it becomes available. Estimated completion date is August 2026.“ She has a problem with the owner is planning to slowly bring in fill for the site as it becomes available and the estimated completion date is August 2026. Mr. Sykes offered that they hope to have it filled within two or three years. Katie Bauman suggested the five-year period as a buffer in the event that the site was not filled in by the hoped for two or three years. They have not been aggressively seeking fill dirt because they’re waiting for approval from Groveport to go forward with the project. Mr. Sykes does not anticipate it taking five years. He hopes to be back before Council with a potential final development plan. Mrs. Hilbert suggested since Mr. Sykes has several companies who want to supply City of Groveport Page 5 City Council Meeting Minutes December 20, 2021 as much fill as he needs, Mr. Sykes could apply for a final development plan. Mrs. Hilbert has a problem with a temporary development plan. The City has never approved one and will have nothing to hold Mr. Sykes to once the five-years expire. Bobby Sykes said it was resources; he is not a developer and his is a growing business that demands a lot of his resources. In the mean time he wanted to build the site up, build his company, Bedrock Property Holdings LLC., a shop and store material and equipment on the lot. Another factor was the timing. Bedrock is currently using the site as a laydown yard for some of its trucks and construction equipment, which is in violation of City code 1132.01(a) - Certificate of Zoning Compliance Required. It was his intent to first rectify the violation because there was no other site to move the trucks and material already on the site. If it could be used as a laydown yard the equipment and material would already be there to do the work to fill the property. Mr. Cleary agrees with Mrs. Hilbert to start over; he is not happy with the temporary development plan. Mr. Lockett commented he would love to see Mr. Sykes plans for the site to happen. His concern is that it did not come out of Planninng & Zoning with a positive vote. Mrs. Hutson stated that with this item coming from Planning & Zoning with no recommendation for approval, Mr. Sykes gets a better understanding of the proper procedure to obtain his goal from the discussion at the November Public Hearing and this Council meeting. The temporary use is a little sketchy in her opinion. Mr. Sykes respects and understands the position the City Council members hold and will accept the outcome. He will go back to the drawing board and start over. Mr. Hougland will address all the conditions provided when he reapplies with the Building Department. Mr. Dildine wants Administration to come up with legislation to add to the codified ordinances addressing temporary use development plans so projects can get started toward a goal. Mr. Shannon advised the issue is not the temporary use, it is a matter of enforcement. If the City grants a temporary use and hypothetically, an applicant is unable to fulfill what he thought he could in five years, it creates a problem. Now the site has a laydown area with all these things on the property and the City wants the owner to move them off the site. Mr. Shannon's only ability to enforce the removal of the equipment and construction materials is file an action for injunctive relief in Environmental Court. The first thing the judge would ask would be why did Groveport grant a temporary use because now we have, potentially, an adverse hardship on the applicant who has to pay to remove the equipment and construction City of Groveport Page 6 City Council Meeting Minutes December 20, 2021 materials. The City put the applicant in the position by granting the temporary use. Mr. Shannon believes it would come back on the City that it created the situation by granting the temporary use when it is not done. Nothing is preventing Mr. Sykes to go through the correct process to fill that property now. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt as amended. The motion failed by the following vote: Yes: 1- Dildine No: 5- Cleary, Hilbert, Hougland, Hutson and Lockett Ord. 2021-059 AN ORDINANCE PROHIBITING PARKING AND AUTHORIZING THE INSTALLATION OF NO PARKING SIGNS ON THE FIRE HYDRANT SIDE OF WEST STREET IN THE CITY OF GROVEPORT Sponsors: Hilbert Administrator King noted that there had been a question on this legislation about moving all mailboxes to the same side of the street as the hydrants and no parking signage. Mr. King made contact with the Post Office and who he spoke to was not aware of any codes prohibiting the mailboxes being placed all on the same side of a roadway. However, he was advised that they would have to look into the matter. He has not heard anything back from them. It would be the City’s responsibility to move the mailboxes. With any new development coming into Groveport, the City should make it a requirement to install no parking signs on the fire hydrants side of the roadway. Clerk of Council Ross read by title Ordinance No. 2021-059. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Ord. 2021-060 AN ORDINANCE CREATING THE POSITION OF EXECUTIVE ASSISTANT IN THE COMMUNITY AFFAIRS DEPARTMENT, ESTABLISHING THE PAY GRADE THEREFORE, AND ABOLISHING THE POSITION OF PUBLIC RELATIONS COORDINATOR/EXECUTIVE ASSISTANT IN THE ADMINISTRATION DEPARTMENT, AND THE DECLARATION OF AN EMERGENCY Sponsors: Hougland Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the effective date. Clerk of Council Ross read by title Ordinance No. 2021-060. A motion was made City of Groveport Page 7 City Council Meeting Minutes December 20, 2021 by Council Member Hougland, seconded by Council Member Hilbert, to suspend the rules as to the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett A motion was made by Council Member Hougland, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Ord. 2021-061 AN ORDINANCE CREATING THE POSITION OF AQUATICS SUPERVISOR IN THE RECREATION DEPARTMENT, ACCEPTING THE POSITION DESCRIPTION AND ESTABLISHING THE PAY GRADE, AND ABOLISHING THE POSITION OF ASSISTANT AQUATICS MANAGER IN THE RECREATION DEPARTMENT Sponsors: Hutson Attachments: Aquatics Supervisor Job Description.pdf Clerk of Council Ross read by title Ordinance No. 2021-061. A motion was made by Council Member Hutson, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett B. 2nd Readings Ord. 2021-063 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO EXECUTE A RIGHT OF WAY AND EASEMENT INSTRUMENT WITH AEP ON HENDRON ROAD, PARCEL NUMBER 185-001649-00 Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 2021-063. Ord. 2021-064 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF TWO (2) STARCRAFT STARLIGHT TRANSIT 350 HD BUSES FOR THE TRANSPORTATION DEPARTMENT UNDER THE STATE OF OHIO COOPERATIVE PURCHASE PLAN THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B) Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No. 2021-064. City of Groveport Page 8 City Council Meeting Minutes December 20, 2021 C. 1st Readings Ord. 2021-065 AN ORDINANCE AMENDING ORDINANCE NO. 2020-036 (ADOPTED 11/09/2020), THE ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2021 AND FURTHER AMENDING ORDINANCE NO. 2021-007 (ADOPTED 2/8/2021), ORDINANCE NO. 2021-011 (ADOPTED 3/22/2021) AND ORDINANCE NO. 2021-033 (ADOPTED 7/26/2021) WHICH AMENDED THE SAME Sponsors: Hutson Attachments: 2021 Budget_EXHIBIT A 21-065.pdf Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the three readings. If this legislation is passed tonight it would go into effect immediately as it is an appropriations ordinance. Clerk of Council Ross read by title Ordinance No. 2021-065. A motion was made by Council Member Hutson, seconded by Council Member Hougland, to suspend the rules as to the three readings. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett A motion was made by Council Member Hutson, seconded by Council Member Hougland, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Ord. 2021-066 AN ORDINANCE AMENDING ORDINANCE NO. 2021-008 AND AUTHORIZING THE FINANCE DEPARTMENT TO TRANSFER FINAL CASH FUND BALANCES FROM THE GENERAL FUND TO VARIOUS OPERATING, CAPITAL PROJECTS AND SPECIAL REVENUE FUNDS OF THE CITY OF GROVEPORT Sponsors: Lockett Attachments: 2021_Budget_Transfers In_Out_Final Amendment.pdf Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the three readings. If this legislation is passed tonight it would go into effect immediately as it is an appropriations ordinance. Clerk of Council Ross read by title Ordinance No. 2021-066. A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to suspend the rules as to the three readings. The motion carried by the following vote: City of Groveport Page 9 City Council Meeting Minutes December 20, 2021 Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Ord. 2021-067 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE 2022 ANNUAL STREET MAINTENANCE PROGRAM Sponsors: Cleary Clerk of Council Ross read by title Ordinance No. 2021-067. This Ordinance was referred to the Committee of the Whole. Res. 2021-005 A RESOLUTION DECLARING THE OFFICIAL INTENT AND REASONABLE EXPECTATION OF THE CITY OF GROVEPORT ON BEHALF OF THE STATE OF OHIO (THE BORROWER) TO REIMBURSE ITS CAPITAL PROJECT AND STORMWATER FUNDS FOR THE WEST BIXBY ROAD RECONSTRUCTION PHASE II, CC21X WITH THE PROCEEDS OF TAX EXEMPT DEBT OF THE STATE OF OHIO AND THE DECLARATION OF AN EMERGENCY Sponsors: Hougland Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Clerk of Council Ross read by title Resolution No. 2021-005. A motion was made by Council Member Hougland, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett A motion was made by Council Member Hougland, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Res. 2021-006 A RESOLUTION AUTHORIZING THE ADMINISTRATOR TO EXECUTE A MASTER LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION Sponsors: Hougland City of Groveport Page 10 City Council Meeting Minutes December 20, 2021 Clerk of Council Ross read by title Resolution No. 2021-006. This Resolution was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Trees & Decorations Committee Mayor Lance Westcamp recommended to Council the appointment of Ed Dildine as Council Representative to the Trees & Decoration Committee. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to appoint Ed Dildine as Council Representative to the Trees & Decoration Committee. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Records Commission Mayor Lance Westcamp recommended to Council the appointment of the Administrator BJ King, himself, Kevin Shannon, Law Director; Jason Carr, Finance Director; Jean Ann Hilbert, Council Representative; and Ruthanne Ross, Clerk of Council; to the Records Commission for one year terms. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to appoint the BJ King, Administrator; Lance Westcamp, Mayor; Kevin Shannon, Law Director; Jason Carr, Finance Director; Jean Ann Hilbert, Council Representative; and Ruthanne Ross, Clerk of Council; to the Records Commission for one year terms. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Planning & Zoning Commission Mayor Lance Westcamp recommended to Council the appointment of Bruce Boyer to the Planning & Zoning Commission for a six-year term. A motion was made by Council Member Hougland, seconded by Council Member Hilbert, to appoint Bruce Boyer to the Planning & Zoning Commission for a six-year term. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Mayor Lance Westcamp recommended to Council the appointment of Brent Fridley to the Planning & Zoning Commission for a six-year term. A motion was made by Council Member Hougland, seconded by Council City of Groveport Page 11 City Council Meeting Minutes December 20, 2021 Member Hutson, to appoint Brent Fridley to the Planning & Zoning Commission for a six-year term. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Mayor Lance Westcamp recommended to Council the appointment of Becky Hutson to the Planning & Zoning Commission for a one-year term. A motion was made by Council Member Hougland, seconded by Council Member Dildine, to appoint Becky Hutson to the Planning & Zoning Commission for a one-year term. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Personnel Board of Review Mayor Lance Westcamp recommended to Council the appointment of Jeff Fasone to serve on the Personnel Board of Review for a three-year term. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to appoint Jeff Fasone to serve on the Personnel Board of Review for a three-year term. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Board of Zoning Appeals Mayor Lance Westcamp recommended to Council the appointment of Wanda Brunty to the Board of Zoning Appeals for a six-year term. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to appoint Wanda Brunty to the Board of Zoning Appeals for a six-year term. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett Mayor Lance Westcamp recommended to Council the appointment of Greg Keller to the Board of Zoning Appeals for a six-year term. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to appoint Greg Keller to the Board of Zoning Appeals for a six-year term. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett City of Groveport Page 12 City Council Meeting Minutes December 20, 2021 Mayor Westcamp wished everyone a Merry Christmas and a Happy New Year. He is looking forward to working with Jack Rupp starting in January. The Mayor acknowledged what an honor it has been to serve with Mr. John Hougland; he has done an excellent job. B. Administrator - BJ King Administrator BJ King reported that an offer of employment was made to Jared Bader to fill the position of Director of Information Technology (IT). Mr. Bader has worked for Ohio Christian College for five years and is to start his employment with the City of Groveport on January 10, 2022. Mr. King remarked as this is the last meeting of the year he reflected that it has been a busy year, strange at times but the City accomplished a lot. He wished everyone a Merry Christmas and a Happy New Year. #320-2021 Admin report to Council Attachments: Admin Report to Council December 20 2021.pdf C. Chief of Police - Casey Adams Chief Adams wished everyone happy holidays. He appreciates all the support and help with all the transitions taking place in the Police Department this past year. D. Director of Finance - Jason Carr Finance Director Jason Carr thanked Council for passing the budgetary ordinances by emergency. Original budget for transfers from the General Fund was around $4 million. The funds requiring subsidization were the Street Fund, Recreation, Golf Course, Transportation and Senior Center; all totaling $2,682,900. The City will have two retirements in the beginning of 2022 but the matter may need to be revisited for the budget amendment in February 2022. #321-2021 Finance Director Council Report Attachments: Finance_Director_Report_12_16_2021.pdf E. Director of Law - Kevin Shannon Kevin Shannon wished everyone a Merry Christmas and a Happy New Year. City of Groveport Page 13 City Council Meeting Minutes December 20, 2021 F. Development Director - Jeff Green Development Director Jeff Green was not present. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and John Hougland Mr. Hougland commented that when his wife and he first heard of the opportunity to buy a drug store in Groveport, Ohio, in 1967, he was working as a pharmacist in a neighboring village. They heard of Groveport but didn't know where it is was located. They also heard of it referred to as Hicksgrove, Grovetucky, rural, and farming. Since both he and his wife were born in southeastern Ohio kind of on the fringe of Appalachia, the Grovetucky kind of appealed to them. They came over to investigate the store, he got a haircut and talked to the barber, Keith H., got gas at Rich's Sunoco and from Parker's Sohio, went to the grocery store, Chuck's Little Giant and talked to Chuck, then talked to Frank Kindred at the IGA. They kept hearing a different word, not Grovetucky but something in line with "the best kept secret in Ohio". After being in Groveport for over 50 years, he can attest to that. They bought the drug store at 645 Main Street; it was the best thing they ever did. The Houglands discovered the best kept secret was the hardworking, friendly, wanting to lend a hand people of Groveport. The concept of government here, is that it is a government for the people not by those doing the governing. Mr. Hougland has experienced that firsthand the last six months and he appreciates that very much. He thanked the Mayor and Council for appointing him, the Administration, Department Directors and employees for accepting him, helping him and answering his questions. He hoped he brought a different view of things from the private sector side and that his short service has been an asset. Lastly, Mr. Hougland gave kudos to Rick Palsgrove of the Messenger for his accurate reports of what happens with this Council without bias; it has been spot on. He wished everyone a Merry Christmas and a Happy New Year. Mr. Lockett thanked Mr. Hougland. He has had a few people sitting in that seat next to him and Mr. Hougland came in ready to go. He has not been a place holder. Mr. Hougland has been an active participant and has added a whole lot. Mr. Lockett couldn't have enjoyed him more and he is looking forward to working with Mr. Rupp, who according to his campaign literature, will be hitting the road running too. Merry Christmas to everyone. Mrs. Huston thanked John Hougland for his time and his service has been wonderful. She wished everyone a happy and Merry Christmas City of Groveport Page 14 City Council Meeting Minutes December 20, 2021 and New Year. Mr. Dildine commented that it does take a special person to step up and take a place on Council. With Mr. Hougland being in the City for 50 years, Mr. Dildine wished the City had his leadership and service to the community a long time ago. Mr. Hougland going into to this service with no aspirations of running for a Council seat shows how truly he just wanted to help out in a time when it was needed. Very few people would step up and do what John Hougland did for his community. Mr. Dildine appreciated all he has done. Mr Dildine announced that Madison Township will hold a special Trustee meeting. It will be his dad's (Edward Dildine) last meeting. The Township are dedicating Station 183 to Edward Dildine. Edward Dildine served with the Madison Township Fire Department for 40 years and as a Township Trustee for the last 12 years. Mr. Dildine wished everyone a Merry Christmas and a Happy New Year. Mrs. Hilbert thanked John Hougland for answering the call. She thanked Council for the opportunity to serve as their President Pro-Tem for the last two years. It has been an honor. She wished everyone a Merry Christmas and a Happy New Year. Shawn Cleary looks forward to starting the New Year with Jack Rupp. Mr. Cleary worked with John Hougland and learned a lot from him. Mr. Cleary presented Mr. Hougland with a gift of his brand of golf balls signed by the Council members. H. Clerk of Council - Ruthanne Sargus Ross Clerk of Council Ross asked for a motion to approve the submitted 2022 City Council meeting schedule. She wished everyone a Merry Christmas and a Happy New Year. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to approve the 2022 City Council meeting schedule. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett #322-2021 2022 MEETING SCHEDULE Attachments: 2022 MEETING SCHEDULE .pdf I. Standing Committees None. IX. Other Business City of Groveport Page 15 City Council Meeting Minutes December 20, 2021 Executive Session Law Director Kevin Shannon requested Council to consider making a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to consider economic development, to include all members of Council, the Mayor, himself, the Administrator, and the Finance Director. A motion was made by Council Member Hougland, seconded by Council Member Hutson, to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to consider economic development, to include all members of Council, the Mayor, the Law Director, the Administrator, and the Finance Director at 7:44 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to come out of Executive Session at 7:57 p.m. with no action taken. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett X. Adjournment A motion was made by Council Member Hilbert, seconded by Council Member Hougland, to adjourn at 7:58 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hougland, Hutson and Lockett __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 16