City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, April 25, 2022 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes April 25, 2022 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Jeff Green - Development Director, Ruthanne Sargus Ross - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Adams led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to excuse Council Member Dildine from tonight's meeting. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp V. Approval of Minutes - April 11, 2022 The April 11, 2022 City Council Minutes stand approved as submitted. #086-2022 City Council Meeting Minutes Attachments: City Council Meeting Minutes 4.11.2022.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings Ord. 2022-015 AN ORDINANCE APPROVING THE RECODIFICATION, EDITING, AND City of Groveport Page 1 City Council Meeting Minutes April 25, 2022 INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF GROVEPORT, OHIO AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Law Director Kevin Shannon requested Council to consider making a motion to adopt this ordinance as emergency legislation. The matter had its three readings, and there is emergency language in the body. Therefore, there is no need for a suspension of the rules. Clerk of Council Ross read by title Ordinance No. 2022-015. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp B. 2nd Readings Ord. 2022-003 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 1.19 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED SOUTH SIDE OF MAIN STREET, PARCEL NUMBER 180-000443 OWNED BY, AARON & KATHERINE CARROLL FROM URBAN RESIDENTIAL (R-6) TO SELECT COMMERCIAL PLANNED (SCP) Sponsors: Cleary Attachments: Ord. 2022-003 Exhibit A.pdf Ord. 2022-003 Exhibit B.pdf Clerk of Council Ross read by title Ordinance No. 2022-003. Ord. 2022-017 AN ORDINANCE ACCEPTING AND DEDICATING AS PUBLIC IMPROVEMENTS THE WATER MAIN AND SANITARY SEWER MAIN CONSTRUCTED IN CONJUNCTION WITH THE BLUESTONE SUBDIVISION DEVELOPMENT Sponsors: Cleary Clerk of Council Ross read by title Ordinance No. 2022-017. Ord. 2022-019 AN ORDINANCE ACCEPTING AND DEDICATING AS PUBLIC INFRASTRUCTURE THE PUBLIC IMPROVEMENTS IN CONJUNCTION WITH HICKORY GROVE SECTION 3B City of Groveport Page 2 City Council Meeting Minutes April 25, 2022 Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No. 2022-019. C. 1st Readings Ord. 2022-020 AN ORDINANCE APPROVING THE FINAL PLAT FOR 325 MAIN STREET, AARON CARROLL, APPLICANT, PARCEL NUMBER 185-000443 Sponsors: Rupp Attachments: Ord. 2022-020 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2022-020. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2022-021 AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATOR TO INSTALL A TRAFFIC CONTROL DEVICE/SIGN(S) ON MAIN STREET BETWEEN THE INTERSECTION OF MAIN STREET AND WIRT ROAD AND 795 MAIN STREET IN THE CITY OF GROVEPORT, AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Given the discussions Council has had on the situation in the school zone, it's thought a No U-Turn sign will help. Clerk of Council Ross read by title Ordinance No. 2022-021. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt as emergency legislation. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp VIII. Reports A. Mayor - Lance Westcamp City of Groveport Page 3 City Council Meeting Minutes April 25, 2022 Mayor Westcamp received a call from Pastor Joe Arata that TurnPoint Church is having a National Day of Prayer on Thursday, May 5, 2022, at 7 p.m. The Pastor sends an invitation to all the Council Members and anyone who would like to attend. The Mayor, Administrator King, Madison Township Administrator Susan Brobst, School Officials Paul Smathers and Jeff Altman, and Terri Christensen and Bob Garvin with the Southeastern Franklin County Chamber of Commerce are organizing a group valedictorian breakfast. The Chambers will make invitations to all 22 valedictorians from Groveport Madison High School. Still in the planning stages, the breakfast is set for Monday, May 23, 2022, at 7:30 a.m. at The Paddock Pub. Once all the details are in place, Council will receive invitations to the event. Mr. King added that the breakfast kickoffs a week of celebration for the seniors graduating at the end of that week. B. Administrator - BJ King Administrator BJ King reminded Council about Arbor Day on Friday, April 29, 2022, starting with the tree planting at Glendening Elementary at 1:30 p.m. and another at Groveport Elementary at 2:30 p.m. Mr. King announced that with the nice weather this past weekend, the City’s Golf Course averaged 160 rounds of golf on Friday, Saturday, and Sunday. It’s a good indication of what the City can anticipate during the upcoming season. The golf course is in great shape. #087-2022 Admin Report to Council Attachments: Admin Report to Council April 25 2022.pdf C. Chief of Police - Casey Adams Chief Casey Adams reported that Officer Shellie Rimmer had surgery, and everything looks well. Hopefully, she will come up with a plan of when she will be able to return to work. The Chief doesn’t expect it will be before the end of the year or even the beginning of next year with the significant knee injury she incurred. Chief Adams, Lieutenant Short, and Mrs. Bray at Groveport Elementary will meet to discuss traffic patterns and other improvements for next year’s school year. The plan is to strategize before next year begins to get ahead of the game. There are many issues to consider in the matter. D. Director of Finance - Jason Carr City of Groveport Page 4 City Council Meeting Minutes April 25, 2022 Finance Director Jason Carr advised Council that the City of Groveport will participate in the 2022/2023 non-filing delinquency program offered through the Regional Income Tax Agency (RITA). The program consists of two parts noting the first part is a letter campaign for non-filers. Then those who don’t respond to those non-filing notices are issued an administrative subpoena. The program begins after the extension date, October 17, 2022, for individuals who do not file a 2021 tax return. E. Director of Law - Kevin Shannon Law Director Kevin Shannon had nothing further to report. F. Development Director - Jeff Green Development Director Jeff Green stated this week is the punch list walk-through at the Rarey’s Port building. The fencing and the job trailer will be gone this Friday, and Miller-Valentine will officially hand over the building to the City. On Wednesday, Mr. Green meets with Jeff Miller with Delaney’s Diner and the architect on-site. The contractor will cut the grass before vacating the site. CouG Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky . Hutson, Scott Lockett and Jack Rupp Saturday, Council Member Lockett attended the Princess Party held at Town Hall. There were many things to do for the 20 princesses and their escorts. Food, singing, and dancing were among them. H. Clerk of Council - Ruthanne Sargus Ross Clerk of Council Ruthanne Sargus Ross had nothing further to report. I. Standing Committees Cemetery Committee meeting is scheduled Wednesday, May 4, 2022 at 4:00 p.m. in the Council Chambers. IX. Other Business Executive Session Law Director Kevin Shannon requested Council to consider making a City of Groveport Page 5 City Council Meeting Minutes April 25, 2022 motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to discuss a matter of public employment, to include all members of Council, the Mayor, himself, the Administrator, and the Human Resources Director/Personnel Director. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to discuss a matter of public employment, to include all members of Council, the Mayor, the Law Director, the Administrator, and the Human Resources Director/Personnel Director at 6:46 p.m. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp A motion was made by Council Member Rupp, seconded by Council Member Hilbert, to come out of Executive Session at 7:26 p.m. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp X. Adjournment A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adjourn at 7:26 p.m. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Rupp __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6