City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, November 27, 2023 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes November 27, 2023 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Kurt Blevins - Police Captain, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Jean Ann Hilbert, Becky Hutson, Scott Lockett, and Jack Rupp V. Approval of Minutes The November 13, 2023 City Council Minutes stand approved as submitted. #259-2023 November 13, 2023 City Council Meeting Minutes Attachments: 2023.11.13 City Council Meeting Minutes.pdf VI. Business of Guests VII. Ordinances and Resolutions A. 3rd Readings Ord. 2023-034 AN ORDINANCE ACCEPTING THE ANNEXATION OF 1.94 ACRES, MORE OR LESS, PARCEL NUMBER 180-000921, LOCATED IN MADISON TOWNSHIP UPON ANNEXATION OF SAID TRACT TO THE CITY OF GROVEPORT (DAVID H. ARLINGTON AND DAWN A. ARLINGTON, PETITIONERS) Sponsors: Dildine City of Groveport Page 1 City Council Meeting Minutes November 27, 2023 Attachments: Exhibit A.pdf Administrator King stated that if this is going to be approved, this is the final meeting we have to do it before it expires. Law Director Shannon specified that the time frame is 120 days from the date the Clerk first lays it before Council for its consideration. Mr. King said we will not have another meeting before the 120 days. Mrs. Hilbert acknowledged that nobody is here on behalf of this ordinance. Mr. King said the petitioners were made aware of the time frame and reminded each time they requested for it to be postponed. Mr. Cleary asked why they kept requesting to postpone, to which Mr. King had no answer. Mrs. Hilbert suggested she make a motion to postpone indefinitely. Mr. King said the ordinance would then fail. Administrator King and Council further discussed the option of accepting the ordinance with a development agreement. Law Director Shannon explained the City has never passed a pre-annexation agreement before. He said what applicants typically do is apply for the annexation and the rezoning at the same time. It goes through the annexation process with the county and the rezoning process through our Planning and Zoning department. Once everything is approved, we have it timed where the acceptance of the annexation happens first, then we approve zoning. What’s been done here is, the applicant hasn’t really put together what they want to do. Mr. King stated he suggested the applicant let it expire and come back and reapply when they have a full plan in place. Mr. Shannon explained that the statute states if it is not acted upon within 120 days it is considered as not being consented to. He said that, in his opinion, postponing indefinitely would be a preferable way for Council to go if they don’t want to vote it down. Council further discussed the option of postponing the ordinance indefinitely. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to postpone indefinitely . The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Ord. 2023-043 AN ORDINANCE AMENDING ORDINANCE NO. 15-007 (ADOPTED 02/23/2015), PART ONE - ADMINISTRATIVE CODE, TITLE NINE - TAXATION, OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT BY AMENDING CHAPTER 182 - INCOME TAX, AND FURTHER AMENDING ORDINANCE NO. 16-049 (ADOPTED 11/28/2016), ORDINANCE NO.18-070 (ADOPTED 12/17/2018), ORDINANCE NO. 2020-037 (ADOPTED 11/9/2020), AND ORDINANCE NO. 2021-038 (ADOPTED 08/09/2021) WHICH AMENDED THE SAME Sponsors: Dildine A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: City of Groveport Page 2 City Council Meeting Minutes November 27, 2023 Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Ord. 2023-044 AN ORDINANCE ACCEPTING AND DEDICATING AS PUBLIC IMPROVEMENTS THE WATER MAIN AND SANITARY SEWER IMPROVEMENTS CONSTRUCTED IN CONJUNCTION WITH THE REDWOOD DEVELOPMENT ON HENDRON ROAD Sponsors: Cleary A motion was made by Council Member Cleary, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Res. 2023-006 A RESOLUTION ADOPTING THE 2023/2024 FRANKLIN COUNTY MULTI-JURISDICTIONAL NATURAL HAZARDS MITIGATION PLAN UPDATE Sponsors: Hilbert A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp B. 2nd Readings Ord. 2023-045 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 325 MAIN STREET, PARCEL NUMBERS 185-003037 & 185-003038 Sponsors: Rupp Attachments: Ord. 2023-045 Exhibit A.pdf This Ordinance was read by title Ord. 2023-048 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE 2024 STREET MAINTENANCE PROGRAM, MAPLE STREET STORM IMPROVEMENTS AND MAPLE STREET RESURFACING PROJECT Sponsors: Dildine This Ordinance was read by title Ord. 2023-049 City of Groveport Page 3 City Council Meeting Minutes November 27, 2023 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ELMONT FORCE MAIN PHASE 3, PART 1 REPLACEMENT PROJECT Sponsors: Cleary This Ordinance was read by title Ord. 2023-050 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE PICKLEBALL COURTS PROJECT Sponsors: Lockett This Ordinance was read by title C. 1st Readings VIII. Reports A. Mayor - Lance Westcamp Mayor Westcamp reported that he has a few board members to reappoint for 2024. He first recommended Mr. Cleary and Mr. Dildine to the Volunteer Peace Officers’ Dependents Fund Board. A motion was made by Council Member Rupp, seconded by Council Member Hilbert, to appoint Mr. Cleary and Mr. Dildine to the Volunteer Peace Officers’ Dependents Fund Board. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Mayor Westcamp recommended another term for Luke Watkins for another three years on the Personnel Board of Review. A motion was made by Council Member Cleary, seconded by Council Member Dildine, to appoint Luke Watkins to the Personnel Board of Review. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp City of Groveport Page 4 City Council Meeting Minutes November 27, 2023 Mayor Westcamp recommended Mrs. Hutson for another one-year term on the Planning & Zoning Commission. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to appoint Mrs. Hutson to the Planning & Zoning Commission. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Mayor Westcamp recommended himself, Mr. King, Mr. Shannon, Mr. Carr, Mrs. Hilbert, and Ms. Kay for another term on the Records Commission. A motion was made by Council Member Cleary, seconded by Council Member Dildine, to appoint Mayor Westcamp, Mr. King, Mr. Shannon, Mr. Carr, Mrs. Hilbert, and Ms. Kay to the Records Commission. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Mayor Westcamp recommended Mr. Dildine as the Council rep for the Trees and Decorations Committee. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to appoint Mr. Dildine to the Trees and Decorations Committee. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Mayor Westcamp recommended appointing Heidi Christensen as a new member to the Trees and Decorations Committee to replace Dawn Bellamy, and to reappoint Scott Clinger. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to appoint Heidi Christensen and to reappoint Scott Clinger to the Trees and Decorations Committee. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp City of Groveport Page 5 City Council Meeting Minutes November 27, 2023 Mayor Westcamp recommended Bruce Smith to the Board of Zoning Appeals. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to appoint Bruce Smith to the Board of Zoning Appeals. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Mayor Westcamp said his only other business is to remind everyone of Heritage Holiday on Sunday 3:00pm to 6:00pm. B. Administrator - BJ King Administrator King spoke about Heritage Holiday and recommended being there at 6:00 for the tree lighting and possible surprise twist this year. He then reported there was a good turnout for the ribbon cutting at Lissy Bee’s Boutique and he is looking forward to her having a long and prosperous business in our community. C. Chief of Police - Casey Adams D. Director of Finance - Jason Carr E. Director of Law - Kevin Shannon F. Development Director G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp Council Member Rupp mentioned the camera trailer that has been sitting at Kroger for some time now. He said he knows it gets moved around the community so everybody benefits from it based upon what’s happening. He added that it’s a private concern from the corporations that it’s providing protection for, and said he thinks that they have a responsibility for some protection of their area. He questioned if we should be charging them for the use of our trailer or should we encourage them to purchase their own or put security protection out there. You go to a lot of shopping centers and they have special duty officers there. He said he understands the need for the trailer and doesn’t want to put stipulations on it, but they have a responsibility to protect their parking lot as well as those businesses. City of Groveport Page 6 City Council Meeting Minutes November 27, 2023 Mrs. Hutson suggested finding out what Gahanna does, as they have their camera trailer in the Kroger parking lot permanently. Mr. Dildine said the stores on Refugee Road and Gender Road both had them from CPD. Mr. Shannon said the Walmart in Reynoldsburg has one as well. Mr. Rupp stated they put that out there for the holidays and thinks they have an officer as well. Mr. King said we will look into it. Mr. Dildine mentioned the meeting schedule and how there are no first readings for the upcoming Committee of the Whole Meeting on the eleventh and inquired if we should cancel. Mrs. Hilbert agreed. A motion was made by Council Member Hilbert, seconded by Council Member Rupp, to amend the schedule and cancel the Committee of the Whole meeting on December 11, 2023. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp H. Clerk of Council - Mindy Kay I. Standing Committees IX. Other Business X. Adjournment Council Member Cleary made a motion, seconded by Council Member Hilbert to adjourn at 6: 55 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7