City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, March 10, 2025 6:30 PM Council Chambers City Council City Council Meeting Minutes March 10, 2025 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Kurt Blevins - Police Captain, Seth Bower - Recreation Director, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Absent: 2 - Jack Rupp, and Jean Ann Hilbert Present: 5 - Edward Dildine, Edward Dildine, Becky Hutson, Scott Lockett, and Shawn Cleary A motion was made by Council Member Hutson, seconded by Council Member Lockett, to excuse Council Members Hilbert and Rupp from tonight's meeting. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Cleary V. Approval of Minutes The February 24, 2025 City Council Minutes stand approved as submitted. #040-2025 February 24, 2025 City Council Meeting Minutes Attachments: 2025.02.24 City Council Meeting Minutes.pdf VI. Business of Guests VII. Ordinances and Resolutions City of Groveport Page 1 City Council Meeting Minutes March 10, 2025 A. 3rd Readings Ord. 2024-062 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT AND AN AREA VARIANCE FOR THE EAST BUFFER YARD FOR THE PROPERTY LOCATED AT 6031 GROVEPORT ROAD, PARCEL NO. 185-000916, CURRENTLY ZONED COMMUNITY COMMERCIAL (CC), AUTOZONE DEVELOPMENT, LLC, APPLICANT. Sponsors: Hilbert Attachments: Ord. 2024-062 Exhibit A.pdf Ord. 2024-062 Exhibit B.pdf Ord. 2024-062 Exhibit C.pdf Ord. 2024-062 Exhibit D.pdf Law Director Shannon requested that Council consider making a motion to postpone this ordinance until April 14th, 2025 for its public hearing and third reading, in order for there to be a full compliment of Council present. This Ordinance was postponed for public hearing and third reading on April 14th, 2025 Yes: 4- Dildine, Hutson, Lockett and Cleary Ord. 2025-002 AN ORDINANCE ESTABLISHING MEMBERSHIP FEES FOR THE RECREATION CENTER THEREBY AMENDING THE FEE SCHEDULE SET FORTH IN ORDINANCE NO. 2019-018 Sponsors: Hilbert Attachments: Ord. 2025-002 Exhibit A.pdf Law Director Shannon requested that Council consider making a motion to postpone this ordinance until the April 21st, 2025 Committee of the Whole meeting, in order for there to be a full compliment of Council present. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to postpone for discussion at the Committee of the Whole on April 21st, 2025. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Cleary Mr. Lockett stated that to him, increasing the rates is only half the issue and said maybe we should be looking at the cost side as well. Mr. King replied that whatever we do with rates is never going to cover the cost of City of Groveport Page 2 City Council Meeting Minutes March 10, 2025 running the rec center. Mr. Lockett clarified by saying whatever benefits we gain by increasing the rates at this point will be lost over a couple years because of the increase in the salaries alone. Mr. King agreed that the costs of maintenance, chemicals, and salaries will certainly be gobbled up quickly and that we're never going to break even. We are always going to have to supplement. Mr. Lockett added that he understands that this ordinance is only pertaining to rates, but we should also be looking at ways to reduce costs. He said there's no point in looking at one and not the other. Mayor Westcamp said there must be a way to cut costs. Mr. Dildine shared his thoughts on looking at the organization as a whole and agreed we have to look at it from both sides. Mr. Carr provided the total operational costs from 2024 and projected operational costs for 2025, and spoke with Council about building a foundation going forward. Council and staff further discussed staffing, hourly vs salary wages, and covering operational loss. #041-2025 2023 Membership Comparison Attachments: 2023 Membership Comparison.pdf #042-2025 2024 Membership Comparison Attachments: 2024 Membership Comparison.pdf #043-2025 2025 Recreation Financial Analysis Memo Attachments: 2025 Recreation Financial Analysis Memo.pdf #044-2025 Recreation Operational Analysis Attachments: Recreation Operational Analysis.pdf Ord. 2025-003 AN ORDINANCE AMENDING PART ONE - ADMINISTRATIVE CODE, CHAPTER 143, EMPLOYEES GENERALLY OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT, OHIO Sponsors: Cleary Attachments: Ord. 2025-003 Exhibit A.pdf A motion was made by Council Member Cleary, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Cleary City of Groveport Page 3 City Council Meeting Minutes March 10, 2025 B. 2nd Readings Ord. 2025-005 AN ORDINANCE AMENDING PART ONE - ADMINISTRATIVE CODE, CHAPTER 143, EMPLOYEES GENERALLY OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT, OHIO Sponsors: Rupp Attachments: Ord. 2025-005 Exhibit A.pdf This Ordinance was read by title C. 1st Readings Ord. 2025-014 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A CONTRACT FOR PROFESSIONAL CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIAL TESTING SERVICES FOR THE PORT ROAD RECONSTRUCTION PROJECT, WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTIONS 9.02(B), 7.03 AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary This Ordinance was referred to the Committee of the Whole Ord. 2025-015 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A CONTRACT FOR PROFESSIONAL CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIAL TESTING SERVICES FOR THE 2025 STREET MAINTENANCE PROGRAM AND DIRECTOR'S BOULEVARD STREET RECONSTRUCTION PROJECT, WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTIONS 9.02(B), 7.03 AND THE DECLARATION OF AN EMERGENCY Sponsors: Hutson This Ordinance was referred to the Committee of the Whole VIII. Reports A. Mayor - Lance Westcamp Mayor Westcamp announced Joan and Jay Montgomery as the Grand Marshalls of this year's Fourth of July parade. City of Groveport Page 4 City Council Meeting Minutes March 10, 2025 B. Administrator - BJ King C. Chief of Police Mr. Cleary commented that the new four way stop system at Bixby and Ebright are working very well, and thanked the Police department for keeping a close eye on it. D. Director of Finance - Jason Carr Mr. Carr notified Council of a fraud questionnaire he had recently emailed them, and Mr. Cleary reminded Council about their financial disclosures that are due in May. E. Director of Law - Kevin Shannon F. Development Director - Michael Loges G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp Mr. Dildine gave highlights from the Trees & Decorations Committee meeting that was held just before the Council meeting, including the welcoming of their new committee member Todd Lutz and the City's partnership with SWACO to install dual trash and recycling bins along Main street. He announced that this year's Tree City USA ceremony will be held in Reynoldsburg on May 8th, and said to let Mr. Strayer know if anyone would like to attend. He added that all the military banner slots have been filled for this year, and even a couple for next year. H. Clerk of Council - Mindy Kay I. Standing Committees IX. Other Business Law Director Kevin Shannon requested Council consider going into executive session pursuant to Ohio Revised Code Sections 121.22(G) (1), at 6:55 p.m. to discuss the employment, dismissal, discipline, promotion, demotion, compensation, and investigation of charges of a public employee and/or public official, and invited the Mayor, Council, Administrator, Finance Director and himself. City of Groveport Page 5 City Council Meeting Minutes March 10, 2025 A motion was made by Council Member Cleary, seconded by Council Member Dildine, to go into Executive Session at 6:55 p.m. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Cleary A motion was made by Council Member Cleary, seconded by Council Member Dildine, to come out of Executive Session at 7:38 p.m. with no action taken. The motion carried by the following vote: Yes: 4- Dildine, Hutson, Lockett and Cleary X. Adjournment Council Member Cleary made a motion, seconded by Council Member Dildine to adjourn at 7: 38 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6