Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Tuesday, January 22, 2019 5:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel Committee of the Whole Meeting Minutes January 22, 2019 I. Call to Order by Committee Chair Cleary at 5:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Dennis Moore - Public Works Superintendent, Stephen Moore - Chief Building Official, Tom Walker - Director of Golf, Kyle Lund - Recreation Center Director, Patty Storts - Community Affairs Director, Bob Dowler - Director of Transportation, Sue Wadley - Personnel Director, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Madison Township Fire Chief Fasone led the Pledge of Allegiance. IV. Roll Call Absent: 2 - Hilbert, and Lockett Present: 4 - Cleary,Dildine,Grashel, and Hutson V. Approval of Minutes - December 10, 2018 Approved as submitted. #006-2019 COTW Minutes 12.10.18 Attachments: COTW Minutes 12.10.18.pdf VI. Business of Guests a. Madison Township Fire Chief Fasone Madison Township Fire Chief, Jeff Fasone, reported that there were a few gas leaks in the area of Ebright Road and Bixby Road. The fire department worked with the gas company to resolve the issues. #007-2019 MTFD Monthly Report Attachments: MTFD Monthly Report.pdf City of Groveport Page 1 Committee of the Whole Meeting Minutes January 22, 2019 VII. New Business None. VIII. Unfinished Business None. IX. Ordinances and Resolutions A. 3rd Readings None B. 2nd Readings ORD. 19-001 AN ORDINANCE AMENDING THE CODIFIED ORDINANCES OF GROVEPORT - PART THREE - TRAFFIC CODE, TITLE SEVEN, CHAPTER 351, SECTION 351.24, PERMIT PARKING - GROVEPORT SENIOR CENTER Sponsors: Dildine Attachments: ORD. 19-001 Exhibit A.pdf Administrator, Marsha Hall, had brought the matter of the Senior Center requesting additional parking before Council last year. The City started a valet service for certain Senior Center events/activities that attract a lot of senior members to address the issue of parking. At the same time, Administration has talked about the parking spaces that are currently designated Senior Center use only. The spaces are only used by the Senior Center during certain hours. This Ordinance pertains to allowing any attendee to the Recreation Center or Senior Center to use those designated parking spaces, other than the restricted hours of Monday through Friday, 9:00 a.m. to 5:00 p.m. and Saturday, 3:00 p.m. to 8:00 p.m. Council Member Dildine commented it would be nice to have the additional spaces when the Senior Center has nothing going on and it will provide additional handicap spaces for those who need them. Recreation Director, Kyle Lund, added that a golf cart shuttle service has been offered for the last two months and those utilizing the service has been very minimal. Only about 4 to 6 people have used the shuttle service on both Mondays and Thursdays in those two months. Chair Cleary read by title Ordinance No. 19-001. A motion was made by Council City of Groveport Page 2 Committee of the Whole Meeting Minutes January 22, 2019 Member Dildine, seconded by Council Member Grashel, to recommend approval to the City Council. The motion carried by the following vote: Yes: 4- Cleary,Dildine,Grashel, and Hutson ORD. 19-002 AN ORDINANCE AMENDING ORDINANCE NO. 2013-009 (ADOPTED 3/25/13, WHICH AMENDED ORDINANCE NO. 2005-020 ADOPTED 2/28/05) ESTABLISHING MEMBERSHIP FEES FOR THE OUTDOOR AQUATIC CENTER, AND RELATED PROVISIONS Sponsors: Grashel Attachments: ORD. 19-002 Exhibit A.pdf Administrator, Marsha Hall, noted the original fees for the outdoor aquatic center, both day passes and memberships, were established in 2005. In 2013, the only changes were some minor discounts given for certain classes of visitors. There have been no changes to the fee structure itself since 2005. Staff is asking for some increases as shown in the attached Exhibit "A". The resident day pass would increase by approximately 33%, whereas the non-resident day pass increase would be 50%. Chair Cleary read by title Ordinance No. 19-002. A motion was made by Council Member Grashel, seconded by Council Member Dildine, to recommend approval to the City Council. The motion carried by the following vote: Yes: 4- Cleary,Dildine,Grashel, and Hutson X. Financial Report #008-2019 Finance Report Attachments: Finance Report.pdf XI. Other Business None. XII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp thanked Public Works Superintendent, Dennis Moore, and his crew and Tom Byrne's crew, for the excellent job they did over this past weekend. The Mayor also thanked Council for their presence at the reading of the proclamation at the Groveport City of Groveport Page 3 Committee of the Whole Meeting Minutes January 22, 2019 Madison High School. The proclamation honored the Groveport Madison Marching Band being named Grand Champion of the Chick-fil-A Peach Bowl, as well as, the jazz and concert bands. B. Administrator - Marsha Hall Nothing further to report. #009-2019 Adm Report to Council - Jan 22. Attachments: Adm Report to Council - Jan. 22.pdf C. Director of Law - Kevin Shannon Nothing further to report. D. Director of Finance - Jeff Green Nothing further to report. E. Chief of Police - Ralph Portier Nothing further to report. #010-2019 PD Council Report Attachments: PD Council Report.pdf F. Public Works Superintendent - Dennis Moore Nothing further to report. Council thanked Mr. Moore for the great job keeping up with clearing the roads over the weekend. Mr. Moore will pass Council's thanks to his crew. #011-2019 PW Council Report Attachments: PW Council Report.pdf G. Chief Building Official - Stephen Moore Nothing further to report. #012-2019 B&Z Council Report Attachments: B&Z Council Report.pdf City of Groveport Page 4 Committee of the Whole Meeting Minutes January 22, 2019 H. Director of Golf - Tom Walker #013-2019 GOLF Council Report Attachments: GOLF Council Report.pdf I. Recreation Director - Kyle Lund Recreation Director, Kyle Lund, reported the Recreation Center's Merry Fitness Campaign was very successful this year. The event brought in $65,464.55 between November 1, 2018 and the end of 2018, which was a $27,000 increase from 2017. #014-2019 REC Council Report Attachments: REC Council Report.pdf The Connection.pdf J. Community Affairs Director - Patty Storts Nothing further to report. #015-2019 CA Council Report Attachments: CA Council Report.pdf K. Director of Parks & Facilities Management - Tom Byrne Not present. #016-2019 P&FM Council Report Attachments: P&FM Council Report.pdf L. City Engineer - Steve Farst Not present. #017-2019 ENG Council Report Attachments: ENG Council Report.pdf M. Director of Transportation - Bob Dowler City of Groveport Page 5 Committee of the Whole Meeting Minutes January 22, 2019 Director of Transportation, Bob Dowler, reported the department will be providing transportation in February for the show “That’s Entertainment”. The service will be available to City of Groveport residents with pick up at their homes. #018-2019 DOT Council Report Attachments: DOT Council Report.pdf N. Personnel Director - Sue Wadley Nothing further to report. #019-2019 HR Council Report Attachments: HR Council Report.pdf O. Clerk of Council - Ruthanne Sargus Ross Nothing to report. P. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Dildine acknowledged the good job the road crews did during this past weekend's interesting storm of rain, snow and ice. He thanked Patty Storts for the Christmas display and another successful winter season. Council Member Cleary reminded everyone the last opioid crisis meeting was tonight at the Methodist Church at 7:00 p.m. XIII. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson, to adjourn at 6:43 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Shawn Cleary, President Pro Tem __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6