Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, May 20, 2019 5:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel Committee of the Whole Meeting Minutes May 20, 2019 I. Call to Order by Committee Chair Cleary at 5:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Stephen Moore - Chief Building Official, Tom Walker - Director of Golf, Kyle Lund - Recreation Center Director, Patty Storts - Community Affairs Director, Steve Farst - Engineer, Bob Dowler - Director of Transportation, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Sgt. Casey Adams led the Pledge of Allegiance. IV. Roll Call Absent: 1 - Hilbert Present: 5 - Cleary,Dildine,Grashel,Hutson, and Lockett V. Approval of Minutes - April 15, 2019 Approved as submitted. #096-2019 COTW Minutes 4.15.19 Attachments: COTW Minutes 4.15.19.pdf VI. Business of Guests a. Madison Township Fire Chief Fasone Madison Township Fire Chief Fasone reported that the department has transitioned to a new software reporting system. Staff is merging the fire and EMS statistics to one report. The new report is now in the process of being adapted to read as the department's previous reports. Every 3 years the department has a mass casualty drill at Rickenbacker International Airport that the port authority is required to perform. The department usually gets COTA involved to shelter and take care of the City of Groveport Page 1 Committee of the Whole Meeting Minutes May 20, 2019 minor injuries and the walking wounded. COTA buses can be seen all over Central Ohio and has its depot on the west side of Columbus, therefore, it can take the buses awhile to get down to Rickenbacker in the event of a mass disaster. This year, Chief Fasone contacted City Administrator, Marsha Hall, about the possibility of having the G.R.E.A.T. program buses and employees participate because they are more centrally located and their response time to the area would be tremendous over COTA’s. This year’s drill will take place in the next few months. He thanked Ms. Hall and the Director of Transportation, Bob Dowler, for their professionalism and eagerness to participate and share the City’s services. Chief Fasone really appreciates their cooperation. VII. New Business None. VIII. Unfinished Business None. IX. Ordinances and Resolutions A. 3rd Readings ORD. 19-021 AN ORDINANCE LIMITING PARKING ON ELM STREET TO THE SOUTH SIDE FROM COLLEGE STREET TO WEST STREET Sponsors: Hilbert Mr. Cleary read from an email sent by Wayne White stating that "My position will be that if no parking is going to be allowed on the north side, at the minimum, I would like to see yellow curbs at each intersection alleys to prohibit parking and making turns a little easier." Administrator Hall commented this matter was raised about three years ago but did not go very far after the initial discussion. No legislation was introduced at that time. This time the matter was looked into per the request of two members of Council. This ordinance will make it easy for large emergency vehicles to navigate the narrow street. There was a suggestion of placing a stop sign at Elm Street and Center Street to help slow down traffic. Vehicles can be parked on the street for 72 hours without moving. Mayor Westcamp doesn't see a problem with parking on both sides of Elm Street, it has worked for all these years. He understands it can be a problem when there are two vehicles parked City of Groveport Page 2 Committee of the Whole Meeting Minutes May 20, 2019 across from one another and large emergency vehicles try to get through the lane. Law Director, Kevin Shannon, advised Council on the matter of the stop sign. A stop sign cannot be used to regulate speed per State law. Chair Cleary read by title Ordinance No. 19-021. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Cleary,Dildine,Grashel,Hutson, and Lockett B. 2nd Readings None X. Financial Report #097-2019 Finance Report Attachments: Finance Report.pdf XI. Other Business None. XII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp commented Wednesday was a great day honoring the nine valedictorians from Groveport Madison High School. The City of Groveport was well represented at Southeastern Franklin County Chamber of Commerce luncheon and the Mayor appreciates everyone who was involved in the presentation. Mayor Westcamp, Council Member Cleary and Administrator, Marsha Hall, attended the Armed Forces Day with Warren Motts on Friday, May 17th. The luncheon had an excellent turnout and it was a great day for that program. Saturday was the Alumni Banquet and the Mayor thanked the Alumni Committee for putting on another great function. He did make it to the Groveport Madison High School jazz concert. B. Administrator - Marsha Hall Nothing further to report. City of Groveport Page 3 Committee of the Whole Meeting Minutes May 20, 2019 #098-2019 Adm Report to Council - May 20 Attachments: Adm Report to Council - May 20.pdf C. Director of Law - Kevin Shannon Nothing further to report. D. Director of Finance - Jeff Green Nothing further to report. #099-2019 ECODEV Council Report Attachments: ECODEV Council Report.pdf E. Chief of Police - Ralph Portier Nothing further to report. #100-2019 PD Council Report Attachments: PD Council Report.pdf F. Public Works Superintendent - Dennis Moore Not present. #101-2019 PW Council Report Attachments: PW Council Report.pdf G. Chief Building Official - Stephen Moore Nothing further to report. #102-2019 B&Z Council Report Attachments: B&Z Council Report.pdf H. Director of Golf - Tom Walker Nothing further to report. #103-2019 GOLF Council Report City of Groveport Page 4 Committee of the Whole Meeting Minutes May 20, 2019 Attachments: GOLF Council Report.pdf I. Recreation Director - Kyle Lund Nothing further to report. #104-2019 REC Council Report Attachments: REC Council Report.pdf J. Community Affairs Director - Patty Storts Nothing further to report. #105-2019 CA Council Report Attachments: CA Council Report.pdf K. Director of Parks & Facilities Management - Tom Byrne Not present. L. City Engineer - Steve Farst City Engineer, Steve Farst, updated Council on various projects. Thursday there was a bid opening for the East Bixby Road improvements. All three submitted bids were under the estimate. The roadway work on South Hamilton Road at Firehouse Lane has begun and will most likely carry through to mid-August. #106-2019 ENG Council Report Attachments: ENG Council Report.pdf M. Director of Transportation - Bob Dowler Director of Transportation, Bob Dowler, thanked Chief Fasone for the invitation to participate in the mass casualty drill at Rickenbacker International Airport. The department will have staff and a vehicle, not only from the G.R.E.A.T. program, but staff and a vehicle from Senior Transportation as well. The department is looking forward to the drill. #107-2019 DOT Council Report Attachments: DOT Council Report.pdf City of Groveport Page 5 Committee of the Whole Meeting Minutes May 20, 2019 N. Personnel Director - Sue Wadley Not present. #108-2019 HR Council Report Attachments: HR Council Report.pdf O. Clerk of Council - Ruthanne Sargus Ross Nothing to report. P. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Shawn Cleary appreciated everyone's help with the Alumni Banquet. The banquet was great with a lot of pretty cool people attending the event. On Saturday, Mr. Cleary walked a couple of Fairfield County Sheriff's Deputies through the Town Hall display of the History of the Groveport Police Department. The exhibit is courtesy of Officer Ernie Bell. At the rededication of the Hall of Fame there were a lot of comments about Ed Rarey. Mayor Westcamp added that the History of the Groveport Police Department display is unbelievable and a must see. It will be available until May 31, 2019 at Town Hall. When he stopped by to see the display, everything was running smoothly and Community Affairs Director, Patty Storts, is lucky to have the staff she has at Town Hall during her absence. He thanked Cristy Duckworth for handling Arbor Day; she did an excellent job. XIII. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson, to adjourn at 5:53 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Shawn Cleary, President Pro Tem __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING City of Groveport Page 6 Committee of the Whole Meeting Minutes May 20, 2019 OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7