Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, October 21, 2019 5:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel Committee of the Whole Meeting Minutes October 21, 2019 I. Call to Order by Committee Chair Cleary at 5:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Jeff Green - Asst. Admin. / Development Dir., Dennis Moore - Public Works Superintendent, Mike Poirier - Building Inspector, Tom Walker - Director of Golf, Kyle Lund - Recreation Center Director, Patty Storts - Community Affairs Director, Tom Byrne - Director of Parks & Facilities Management, Steve Farst - Engineer, Bob Dowler - Director of Transportation, Sue Wadley - Personnel Director, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Madison Township Fire Chief Derek Robinson led the Pledge of Allegiance. IV. Roll Call Absent: 1 - Grashel Present: 5 - Cleary,Dildine,Hilbert,Hutson, and Lockett V. Approval of Minutes - September 16, 2019 Approved as submitted. #254-2019 COTW Minutes 9.16.19 Attachments: COTW Minutes 9.16.19.pdf VI. Business of Guests a. State of Ohio Auditor's Office Award Presentation The representative from the State of Ohio Auditor's Office was unable to attend for the presentation regarding the City’s Award with Distinction based on the 2018 audit. City of Groveport Page 1 Committee of the Whole Meeting Minutes October 21, 2019 b. Madison Township Fire Chief Robinson Madison Township Fire Chief Derek Robinson thanked the Mayor and Council for the opportunity, not only to be there and serve in his position, but to serve the community as well. He feels very blessed and fortunate to be a part of the Madison Township Fire Department now after spending the last 25 years in Westerville. He has already met some of Groveport’s officials and staff, but looks forward to meeting everyone else. Committee of the Whole Chair Cleary welcomed Chief Robinson on behalf of City Council. Chief Robinson commented that the firefighters are wearing bright pink tee shirts in support of Breast Cancer Awareness Month. The department held its second of two open houses at the fire station the past two Sundays. Both were very successful. The department is getting ready for Trick or Treat night and reminded everyone to practice safety and be on the lookout for the kids out on the streets. Station 183 will be handing out hot dogs and popcorn on Trick or Treat night. #255-2019 MTFD Monthly Report Attachments: MTFD Monthly Report.pdf VII. New Business None. VIII. Unfinished Business None. IX. Ordinances and Resolutions A. 3rd Readings ORD. 19-043 AN ORDINANCE AMENDING THE CODIFIED ORDINANCES OF GROVEPORT - PART THREE - TRAFFIC CODE, TITLE SEVEN, CHAPTER 351, SECTION 351.17, TRUCK PARKING IN RESIDENTIAL AREAS AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert Attachments: ORD. 19-043 Exhibit A.pdf Law Director Shannon clarified that per this Ordinance if a vehicle City of Groveport Page 2 Committee of the Whole Meeting Minutes October 21, 2019 meets the classification as indicated with a gross vehicle weight exceeding 10,000 lb., it cannot be parked on any street or alley within residential areas of the City. This Ordinance does not prohibit the vehicle parking in a driveway. The language in Section 351.17 was changed to read “No commercial vehicle shall be parked in residential districts on any street or alley within the City limits between the hours of 7PM and 7AM.” As long as the vehicle exceeds 10,000 lb. it falls within the prohibition. The clause pertaining to conducting a business reads “commercial vehicles or trailers, being loaded or unloaded, used to deliver or hoist property or merchandise for the completion of delivery shall be permitted, if such loading or unloading, or other activity referred to in this section is conducted diligently and without unnecessary delay . This section shall not apply to commercial vehicles or buses conveying passengers to any public meeting, assembly, church, . . .”. If someone works in a particular industry and had no choice but to drive their commercial vehicle home one night and parked it on the street in front of their house, and there was no emergency going on, they are subject to getting a ticket. Kim Marsee, 590 Main Street, asked if the matter of considering work trucks on a case-by-case basis is no longer necessary with the way the language of this Ordinance has been re-worded. Mr. Shannon advised if a vehicle exceeds 10,000 lb. and is parked on the street or alleyway in a residential area, it is going to be ticketed. A case-by-case basis would put the Chief of Police in a tough situation to determine when he would or would not allow it. What is needed is a hard, fast standard for parking commercial vehicles in residential areas. And this ordinance does that by eliminating such parking on streets and in alleyways. Tonight Council can make a recommendation to approve or make no recommendation at all. Next week, at the regular City Council meeting, the Ordinance will have its third reading and a motion to adopt will be made and Council will vote on the matter. Committee Chair Cleary read by title Ordinance No.19-043. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Cleary,Dildine,Hilbert,Hutson, and Lockett B. 2nd Readings ORD. 19-045 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE City of Groveport Page 3 Committee of the Whole Meeting Minutes October 21, 2019 CALENDAR YEAR 2020 Sponsors: Dildine Attachments: ORD. 19-045 Exhibit A.pdf Finance Director Jason Carr went over significant items within the 2020 budget. Ø Income Taxes Projected to increase 6% from the prior year. Through October 2019 the City has collected 82% of total budgeted income taxes. Ø Ordinance 2019-046 changes the income tax allocation for the Debt Service Fund from 20% to 10% and increases capital improvement fund from 0% to 10%. This allows the City to pay for a significant portion of the 2020 Capital Improvement Plan as well as build reserves for future capital improvements. In addition, the projected carryover within the debt service fund at December 31, 2019 is sufficient to cover 2.9 years of principal and interest through 2022 when excluding any additional income taxes allocated. Ø Within the General and Rainy Day funds, the City is not appropriating all available appropriations noting a projected carryover fund balance of $2,560,459 and $1,841,667, respectively. The purpose of this is to comply with Government Finance Officer Association budget best practices and Auditor of State of Ohio financial indicator recommendations. Included within the General Fund of $2,560,459 is $2,211,277, or the required 20% Carryover Amount required by Council. In the event the carryover is necessary for expenditure, an Ordinance would be presented to amend appropriations. Ø Ordinance 19-047 amends Resolution 2007-002 specific to the Recreation Capital Account Fund, or fund number 402. This amendment increases the amount set-aside for Recreation Capital improvements from 3% to 5% and also applies to exterior/interior improvements, not just limited to fitness equipment. Administrator Marsha Hall highlighted items included in the 2020 Appropriations Budget for Councils review. Ø Staffing Change Recommendations Police Department The Police Department is currently hiring for two (2) positions that need to be re-filled. The start date for these positions may occur yet in 2019, or may occur in early 2020. Parks Department The Parks Department is requesting one (1) additional full-time employee. With a large number of department employees eligible to retire over the next few years, and an ever-increasing workload for the department, the Department Head is attempting to be proactive in staffing needs. Ø Capital Purchases and Projects The list of capital projects and purchases are provided to you under 2020 Capital Requests. Ø Miscellaneous Items City of Groveport Page 4 Committee of the Whole Meeting Minutes October 21, 2019 Health Insurance The amounts shown for health insurance do not include premium increases. Our medical insurance premiums were frozen for a two-year period which ends 12/31/2019. Final costs, once known, will be included in a future appropriations amendment. Liability Insurance The City’s liability insurance premium has been separated into each department’s appropriations so that costs are budgeted to the correct department. Water Bond Anticipation Note The Debt Service Fund budget includes an additional $100,000 which will be used to pay down the City’s outstanding bond anticipation note of $660,000 due in May 2020. This debt relates to water capital improvements. The City will then re-issue bond anticipation notes of $560,000 thus decreasing future interest costs. Projected Carryover Fund Balance - Unappropriated Fund Balance/Contingency A change from prior years, the General Fund and the Rainy Day Fund have unappropriated balances of $2,560,459 and $1,841,667, respectively. These balances may only be appropriated upon approval by Council and serve as the City’s “contingency balances” when compared to prior year budgets. This change is based on recommended budgeting and accounting best practices per the Government Finance Officers Association and the Auditor of State of Ohio. Within the General Fund, the unappropriated fund balance is $2,560,459 which includes the required 20% carryover of $2,211,277. The Rainy Day Fund unappropriated balance is $1,841,667 and includes the required income tax contributions for 2020. Community Affairs (101.03) The increase in the Community Affairs appropriations is primarily due to the estimated cost of $80,000 for major repairs needed for the elevator in Town Hall. The elevator failed multiple times this past year. Legislative (101.10) The budget includes the purchase of new iPads for Council. Administration (101.11) Window replacements were included in the 2019 Appropriations; however, the project will not be completed this year and will instead be completed in 2020. Finance (101.12) The School Sharing and Tax Incentive costs are being moved to the Economic Development department in 2020. Economic Development/Public Relations (101.13) The appropriations include $25,000 to the CIC, and $25,000 for a Phase I environmental study and an architectural study for the Main/College property. Law (101.16) The appropriations include expenses for a Charter Review, which is scheduled for 2020. Facilities Management (101.31) The department’s budget includes the purchase of one (1) additional truck. There are more department employees than there are vehicles. This restricts them to working in pairs most of the time, which makes them less efficient. The appropriations also include a reduction in health insurance premiums due to one (1) family coverage being changed to single coverage. City of Groveport Page 5 Committee of the Whole Meeting Minutes October 21, 2019 Street Maintenance (201.14) The significant change to this department’s budget in comparison to previous years is accounted for because as of 2020 we will include capital projects in the Capital Projects Fund (401). The purchase of the truck with hoist is split evenly between Street Maintenance, State Highway and Storm Water Funds. The purchase of the durapatcher is split evenly between Street Maintenance and the State Highway Funds. State Highway (202.14) This fund includes 1/3 of the purchase of a replacement truck, ½ of the purchase of a durapatcher, the remaining expenses for the SR317/Firehouse Lane project, and the SR317/Main Intersection Safety project included in the 2020 Capital Improvement Plan. Motor Vehicle (210.14) The Old Hamilton Road Resurface Phase 2 project, included in the approved Capital Improvement Plan for 2020, is being paid from this fund. Rainy Day (218.11) The $150,000 amount deposited into the Rainy Day Fund will bring the fund balance at the end of 2020 to $1,841,667. This amount is no longer shown as a contingency in the appropriations and if funds are necessary, an appropriation request for Council approval will be submitted. The $2,000,000 threshold will be met in 2021. Golf (221.20) Included in the appropriations is $40,000 for re-branding of the course if the course is re-named ‘Groveport Municipal Golf Course’. Also, included is $12,000 for an AC unit in the restaurant area, $16,000 to replace the cooler, and $15,000 for new signage at Groveport Road. Golf Maintenance (221.21) Capital expenses include the following: Maintenance barn - This project was bid in 2019, but only one bid was received in an amount more than 10% over the engineer’s estimate. Staff is reviewing bid results, and plan to re-bid for the work to be completed in the spring of 2020. Purchases of a replacement tractor and mower and continued work on cart paths. Capital Projects (401.11) The capital projects paid from the Street Fund in the past are now paid from this fund. Capital Rec Center (402.11) Refer to the information regarding the Recreation Center Capital Account Fund discussed in the Recommendations area of this memo. Included in the 2020 Appropriations are replacement of sidewalk concrete, pump replacement for slide, heater for the outdoor aquatics mechanical room, variable frequency drives for pumps, filtration room ventilation system, and replacement of fencing around the center’s HVAC equipment. Golf Course Recovery (403.11) This fund was established in 2017 to set aside 3% of golf course revenue to be used for costs incurred, but not covered by insurance, as a result of a natural disaster. Water (501.14) It is estimated that the contingency in the Water Fund will grow in 2020. After review, it has been decided to not request an increase in water rates at this time. Sewer Fund (502.14) City of Groveport Page 6 Committee of the Whole Meeting Minutes October 21, 2019 The sewer usage and clean river charges required by the City of Columbus is currently being shown as an estimate because they have not yet determined their rate increases. Any sewer rate increase will be determined once we are aware of Columbus’ final rates. Water Capital (503.14) This fund includes engineering for a water tower which would be constructed in a later year and exploration for an alternate water source at the recreation center and outdoor aquatics center. Sewer Capital (504.14) This fund includes the following: ● Pump station control panel upgrade. ● Generators for pump stations. ● Elmont force main replacements. ● Elmont pump. ● Sewer system evaluation survey (SSES) activities. Storm Water (505.14) This fund includes several on-going storm maintenance expenses, storm-related expense portions of several capital projects, 1/3 of a truck purchase for the Street Department, and a portion of staffing expenses related to storm water activities. Cemetery Perpetual Care (706.14) This fund includes costs associated with a new podium. Ø Recommendations Income Tax Collection Distribution Currently, 20% of total income tax collections, after the Rainy Day Fund allocation, goes into the Debt Retirement Fund (301.12). The estimated carryover for this fund at the end of 2019 is $4,548,173. The Finance Director has recommended that the revenue into this fund be reduced to 10% of total income tax collections, after the Rainy Day Fund allocation. He recommends that the remaining 10% be assigned to the Capital Improvement Fund (401.11). Those capital projects can then be paid at the time of the project instead of incurring debt. This modification of the distribution will meet both current and future debt service needs. A separate ordinance (19-046) is being introduced for this change. Recreation Center Capital Account Fund Ordinance 19-047 recommends that 5% of the recreation center’s gross revenues be set aside to fund both exterior and interior improvements as well as the purchase of needed equipment. This is an increase from the current 3%, and will include expenses for improvements to the building. The age of the building necessitates that money be set aside for these expenses. Ø Conclusions The proposed budget continues to meet Council’s financial objectives. This can be evidenced by the calculated 20% General Fund carryover exceeding requirements by $349,182, or $2,560,459. This unappropriated balance may only be expended upon a future budget amendment approved by Council. The 2020 Appropriations Budget is the result of a coordinated effort by the Finance Department, Administration and Department Heads. The age of the building necessitates that money be set aside for these expenses. City of Groveport Page 7 Committee of the Whole Meeting Minutes October 21, 2019 Ø Capital Requests General Fund (101) Dept. Item Police 1 2 Outfitted Cruiser Police 1 MP Room Furniture Police 1 Shed and Concrete Pad Police 1 Building Security - Vector System Community Affairs 3 Tuckpointing Town Hall Community Affairs 3 Elevator Upgrades Community Affairs 3 Safety Harness Attachment - Roof Administration 11 Window Replacement Administration 11 Fencing Around Cooling Tower Parks 18 Replacement Truck for 2003 Model Parks 18 52" Scag Mower Replaces 2010 Facilities 31 Additional Truck General Fund (101) TOTAL $ 440,600.00 Street Fund (201) Dept. 14 Truck Replacing 2005 Chevy 14 Durapatcher Street Fund (201) TOTAL $ 51,615.00 State Highway Fund (202) Dept. 14 Truck Replacing 2005 Chevy 14 Durapatcher 14 SR317/Main Intersection Safety State Highway Fund (202) TOTAL $ 119,615.00 Park Fund (204) Dept. 18 Log House Exterior 18 Misc. Neighborhood Parks Park Fund (204) TOTAL $ 90,000.00 Motor Vehicle Fund (210) Dept. 14 Old Hamilton Rd Resurface Ph 2 Motor Vehicle Fund (210) TOTAL $ 290,000.00 Golf Fund (221) Dept. 20 Roof AC Unit Over Restaurant 20 Walk In Cooler 20 Signage for Re-brand 20 Groveport Road Sign 21 Barn - Carried over from 2019 21 Tractor 21 Mower Golf Fund (221) TOTAL $ 364,000.00 Capital Projects Fund (401) TOTAL $ 2,162,000.00 Capital Rec Center Fund (402) Dept. 11 Concrete Replacement City of Groveport Page 8 Committee of the Whole Meeting Minutes October 21, 2019 11 Pump for Slide (replace orig) 11 Heater for Mechanical Room 11 Variable Freq Drives for Pumps 11 Replace Fencing Around HVAC 11 Filtration Room Ventilation Capital Rec Center Fund (402) TOTAL $ 159,886.00 Water Capital Fund (503) Dept. 14 Aquatics Alternate Water Supply 14 New Elevated Water Tank Water Capital Fund (503) TOTAL $ 200,000.00 Sewer Capital Fund (504) Dept. 14 Elmont Pump 14 SSES Activities 14 Pump Station Control Panel Upgrade 14 Generators - Pump Stations 14 Force Main Replacements - Elmont Sewer Capital Fund (504) TOTAL $ 305,000.00 Storm Water Fund (505) Dept. 14 Truck Replacing 2005 Model 14 Toy Rd Imprv - City Share 14 Alum Creek/Rohr - City Share 14 ADA Imprv - Main St 14 W. Bixby Rehab - Ph 2 14 Bixby Rd Drainage 14 Annual Street Maintenance 14 Ditch Maintenance 14 Hendron Ditch & Pump Station 14 Culvert Maintenance 14 SWM Basin Maintenance 14 Misc Storm Inlet Storm Water Fund (505) TOTAL $ 350,310.00 Cemetery Perpetual Fund (706) Dept. 14 Podium Cemetery Perpetual Fund (706) TOTAL $ 15,000.00 Total All Funds Capital Requests TOTALS $ 4,548,026.00 Committee Chair Cleary read by title Ordinance No.19-045. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Cleary,Dildine,Hilbert,Hutson, and Lockett ORD. 19-046 AN ORDINANCE AMENDING ORDINANCE NO. 15-007 (ADOPTED 02/23/2015), PART ONE - ADMINISTRATIVE CODE, TITLE NINE - TAXATION, OF THE CODIFIED ORDINANCES OF THE CITY OF City of Groveport Page 9 Committee of the Whole Meeting Minutes October 21, 2019 GROVEPORT BY AMENDING CHAPTER 181 - INCOME TAX, SECTION 181.15 - ALLOCATION OF FUNDS AND FURTHER AMENDING ORDINANCE NO. 16-049 (ADOPTED 11/28/2016) WHICH AMENDED THE SAME Sponsors: Grashel Committee Chair Cleary read by title Ordinance No.19-046. A motion was made by Council Member Lockett, seconded by Council Member Dildine, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Cleary,Dildine,Hilbert,Hutson, and Lockett ORD. 19-047 AN ORDINANCE AMENDING THE RECREATION CENTER CAPITAL ACCOUNT FUND AND RESCINDING RESOLUTION NO. 2007-002 (ADOPTED 3/26/2007) Sponsors: Hutson Increasing the Recreation Center Capital Account Fund to 5% will allow the City to spend money on the building as well as equipment. Committee Chair Cleary read by title Ordinance No.19-047. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Cleary,Dildine,Hilbert,Hutson, and Lockett ORD. 19-048 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Hilbert Administrator Marsha Hall commented this is the annual health department contract with Franklin County Health Department. There is a slight increase in costs to the City for next year. The cost for 2020 is $50,040.29. Committee Chair Cleary read by title Ordinance No.19-048. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Cleary,Dildine,Hilbert,Hutson, and Lockett X. Financial Report Finance Director Jason Carr noted two items on the submitted finance City of Groveport Page 10 Committee of the Whole Meeting Minutes October 21, 2019 report. The amount under investment has increased from 7.5 to 10.1 million dollars. The yield on the City’s portfolios is 2.08%. New types of investment include commercial paper which is investment grade and secure in nature. Income taxes through September collected 75% of the City’s budget. #256-2019 Finance Report Attachments: Finance Report.pdf XI. Other Business None. XII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp took the opportunity to thank Community Affairs Director Patty Storts, Public Works Superintendent Dennis Moore and Parks & Facilities Management Director Tom Byrne and their crews, as well as, anyone who was involved with Apple Butter Day for making this year's event a great success. The Mayor reviewed Ms. Storts' program pamphlet for this year's Veterans Day Ceremony and thanked Council Member Scott Lockett for his involvement with this year's event. There will be 32 brick honorees recognized at the 2019 ceremony. B. Administrator - Marsha Hall Administrator Marsha Hall reported that Mr. Cleary received a request for a City of Groveport flag. Since there are no flags left and the City has made changes to the City seal, Ms. Hall was looking for Council’s approval to update the City seal on future orders of City flags. Ms. Hall passed around a new design for Council’s review. Council approved the updated seal. #257-2019 Adm Report to Council - Oct 21 Attachments: Adm Report to Council - Oct 21.pdf C. Director of Law - Kevin Shannon City of Groveport Page 11 Committee of the Whole Meeting Minutes October 21, 2019 Nothing further to report. D. Director of Finance - Jason Carr Nothing further to report. E. Chief of Police - Ralph Portier Chief Portier thanked Council, Finance, Administration and Mayor Westcamp for the 2020 budget. He appreciates all their hard work. The department is moving forward with the two new hires setting up interviews with 8 potential candidates out of the nearly 100 applications. #258-2019 PD Council Report Attachments: PD Council Report.pdf F. Asst. Admin. / Development Dir. - Jeff Green Nothing further to report. #259-2019 ED Council Report Attachments: ED Council Report.pdf G. Public Works Superintendent - Dennis Moore Nothing further to report. #260-2019 PW Council Report Attachments: PW Council Report.pdf H. Chief Building Official - Stephen Moore Chief Building Official Stephen Moore was not present. Building Inspector Mike Poirier was in attendance to answer any questions and/or concerns. Mr. Poirier has nothing further to report. #261-2019 B&Z Council Report Attachments: B&Z Council Report.pdf I. Director of Golf - Tom Walker Nothing further to report. City of Groveport Page 12 Committee of the Whole Meeting Minutes October 21, 2019 #262-2019 GOLF Council Report Attachments: GOLF Council Report.pdf J. Recreation Director - Kyle Lund Recreation Director Kyle Lund followed up on the number of incidents at the outdoor pool that was inquired about at a previous Committee of the Whole meeting. In 2018 there were 7 police involved incidents and by the end of June 2019, there were only 4 involving the police. #263-2019 REC Council Report Attachments: REC Council Report.pdf K. Community Affairs Director - Patty Storts Nothing further to report. #264-2019 CA Council Report Attachments: CA Council Report.pdf L. Director of Parks & Facilities Management - Tom Byrne Director of Parks & Facilities Management Tom Byrne had the honor of attending an awards luncheon at the Ohio History Center to represent the City of Groveport. Mr. Byrne accepted the “Public Education and Awareness Award” on behalf of the City. Awarded by the State Historic Preservation Office of the Ohio History Connection, the award commends the City of Groveport, and others, for nomination of the Ohio & Erie Canal Southern Descent Historic District to the National Register of Historic Places, an outstanding contribution to historic preservation in Ohio. #265-2019 P&FM Council Report Attachments: P&FM Council Report.pdf M. City Engineer - Steve Farst City Engineer Steve Farst apprised Council of a study the City is having done called the “South Hamilton Road Corridor Timing Study”. The IBI Group, who does a lot of the City’s traffic studies, will undertake City of Groveport Page 13 Committee of the Whole Meeting Minutes October 21, 2019 this study. The intersections the IBI Group will be looking at include Bixby Road, Homer Ohio Lane, Firehouse Lane, Higgins Boulevard, Directors Boulevard, Williams Road (Columbus intersection) and US 33 eastbound ramp intersection and US 33 westbound ramp intersection (both Columbus / ODOT intersections). #266-2019 ENG Council Report Attachments: ENG Council Report.pdf N. Director of Transportation - Bob Dowler Nothing further to report. #267-2019 DOT Council Report Attachments: DOT Council Report.pdf O. Personnel Director - Sue Wadley Nothing further to report. #268-2019 HR Council Report Attachments: HR Council Report.pdf P. Clerk of Council - Ruthanne Sargus Ross Nothing further to report. Q. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Scott Lockett noted that Mayor Westcamp rarely takes any credit for things going on in Groveport, and he is the first one to thank everybody else. He thanks Council every chance he gets and the department heads and their staff. Mr. Lockett personally thanked Mayor Westcamp for supporting Council and the tremendous job he does for the City of Groveport behind the scenes that doesn’t get noticed. Council and everyone present very much appreciate and thank Mayor Lance Westcamp for everything he has done. Council Member Ed Dildine thanked everyone who worked on the budget. He can’t believe a city the size of Groveport has so much going on and the work everyone puts into each department. Looking at a 42 City of Groveport Page 14 Committee of the Whole Meeting Minutes October 21, 2019 million dollar budget, everything included, is astounding for a small town. That is accredited to the preplanning over the years and forward thinking. As the City moves forward, that will only help out the residents of Groveport more and more. Mayor Westcamp pointed out the length of tonight’s meeting compared to the all-day work sessions to go through the annual budgets. Council Member Jean Ann Hilbert commented that it’s through the good work of the staff that the City can provide for its residents and the good life Groveport can give them. The employees of the warehouses contribute tremendously to the budget with their income taxes. She doesn’t think a lot of people are aware of how much they contribute to Groveport, so residents don’t have to pay for their sidewalks, have a beautiful recreation center and a wonderful golf course. Council Member Shawn Cleary reminded everyone of the tragedy that happened September 18th in east Columbus. An 11-year old girl was struck while crossing the street to her school bus. This is National School Bus Safety Awareness Week. He reminds everyone to be aware of the darkness in the mornings and students on roadways. Council Member Ed Dildine stated that out of that tragedy the City of Columbus issued reflectors to go on students backpacks. He would like to see if the City could coordinate something similar with the Groveport Madison Schools within the City. Council Member Cleary will work with Administrator Hall and Community Affairs Director Patty Storts who has a great relationship with the schools. XIII. Adjournment Council Member Hilbert made a motion, seconded by Council Member Hutson, to adjourn at 6:47 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Shawn Cleary, President Pro Tem __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 15