Work Session

Mayor and Council Work Session October 9, 2018 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." “October is a symphony of permanence and change.” - Bonaro W. Overstreet EXECUTIVE SESSION 2:30 PM 1. Executive Session 1. Discuss personnel matters 2. Two business proposals 4:00 PM SPECIAL SESSION 1. Approval of an Open Container Exemption – Schmankerl Stube at Christkindl Markt 2. Approval of Conversion of Two Part-time Staff to Full-time Police Records Specialist 3. Approval of Hagerstown Police Department Cadet Program 4:00 PM WORK SESSION 4:10 PM 1. Maryland Theatre Announcement - Jessica Green, Executive Director of the Maryland Theatre 4:20 PM 2. Utility Tax Discussion – Scott Nicewarner, Director of Information Technology 4:55 PM 3. Amendment to City Code – Chapter 173 – Peace and Good Order – Kitty Clark, Community Event Coordinator 5:15 PM 4. Recommended 2019 Event Programming and Outline for 2020 Signature Event – Kitty Clark, Community Event Coordinator, and Jill Thompson, Director of Community & Economic Development 5:35 PM 5. PEP Eligible Business Categories for Rent Relief – Danelle Hayer, Business Community Development Specialist, and Thompson, Director of Community & Economic Development 5:50 PM 6. Re-designed Street Pole Banners – Amanda Whitmore, Downtown Coordinator CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of an Open Container Exemption – Schmankerl Stube at Christkindl Markt Mayor and City Council Action Required: Discussion: During the October 9, 2018 Special Session, Staff seek approval of an exemption from the Open Container Law for the Schmankerl Stube at the Christkindl Markt. This event had previously been scheduled to take place on the unit block of South Potomac Street, but is relocating to University Plaza due to UIP construction. A new Application/Permit is needed to reflect the change of venue. The date of this event is Saturday, December 1, 11:00 am-5:00 pm. Per the City of Hagerstown’s Open Container Law, the Mayor and City Council may permit the possession of alcoholic beverages in open containers on the streets, lanes, alleys, sidewalks, parking lots or public ways of the City during special events upon application or upon its own initiative. Schmankerl Stube is requesting a One Day Event License, which allows a non-profit, society, corporation, organization, or association to serve and sell alcoholic beverages at a non- licensed establishment, with fencing surrounding the area, if outside. If approved by the Mayor and City Council, this application will go to the Liquor Board for review and final approval. The City’s Logistics Committee (representatives from Community and Economic Development, Public Works, Engineering/Parks & Recreation, Police, Fire, Utilities, and HR/Liability) have reviewed all facets of this event to ensure compliance, safety, and to create conditions for optimal event outcome. Financial Impact: Recommendation: Motion: I hereby move that Mayor and Council approve an exemption from the City of Hagerstown’s Open Containers regulation under section 173-6 of the Code of the City of Hagerstown for the Schmankerl Stube at Christkindl Markt on December 1, 2018 at University Plaza. This replaces the approval made on March 27, 2018 for South Potomac Street. Action Dates: ATTACHMENTS: File Name Description 100918_Memo_Christkindle_Open_Container.pdf Memo Christkindle Open Container 100918_Motion_and_Application_Permit_Christkindle.pdf Motion & Application Permit Christkindle 2018  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Conversion of Two Part-time Staff to Full-time Police Records Specialist Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description HPD_-_PT-FT_Motion.pdf Motion: HPD Part Time to Full Time Positions  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Date: Oct 09, 2018 TOPIC: Approval for conversion of two part-time staff to full-time Police Records Specialist Charter Amendment _____ Code Amendment _____ Ordinance _____ Resolution Other X MOTION: I hereby move for Mayor and Council approval of the conversion of two part- time staff to full-time staff to support the police records function. These positions will increase the full-time position count by two and will begin 15 October, 2018. Both positions will be AFSCME 1540 members and annual salaries will be per the current contract. FY19 funding will be from HPD’s FY19 vacancy savings and will be added to future budgets to be approved. DATE OF PASSAGE: Oct 09 2018  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Hagerstown Police Department Cadet Program Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Cadet_program_Motion.pdf HPD Cadet Program  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Date: October 09, 2018 TOPIC: Approval for HPD Cadet Program Charter Amendment _____ Code Amendment _____ Ordinance _____ Resolution Other X MOTION: I hereby move for Mayor and Council approval of the HPD Cadet program. This program would entail the hiring of up to six cadets. These positions will be phased in and will not increase the full-time position count. The program will begin no sooner than 15 October, 2018. The anticipated annual salary will start at $25,502.00 and be reevaluated annually. FY19 funding will be from HPD’s FY19 vacancy savings and will be added to future budgets to be approved. DATE OF PASSAGE: Oct 09, 2018  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Maryland Theatre Announcement - Jessica Green, Executive Director of the Maryland Theatre Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Temporary_Walkway_Entrance_Detail_Packet.pdf MD Theatre Detail Packet  MARYLAND BISFA THEATRE CONSTRUCTION CONSTRUCTION STRING LIGHTS UPPER SECTION TRANSLUCENT PANELS CONCRETE SIDEWALK LOWER SECTION WHITE PAINTED PLYWOOD FOR OWNER PROVIDED SIGNAGE THE MARYLAND THEATRE 9/10/2018 SCAFFOLDING OPTIONS  MARYLAND THEATRE CONSTRUCTION BISFA CONSTRUCTION THE MARYLAND THEATRE 9/10/2018 SCAFFOLDING OPTIONS  26"X6' CLEAR CORRUGATED PANEL TRANSLUCENT - NEEDS TO BE CLEAR ENOUGH TO SEE THROUGH LED OUTDOOR STRING LIGHTS, OR SIMILAR. BRIGHT WHITE THE MARYLAND THEATRE 9/10/2018 SCAFFOLDING OPTIONS  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Utility Tax Discussion – Scott Nicewarner, Director of Information Technology Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Utility_Tax_Discussion.pdf Utility Tax Discussion  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Amendment to City Code – Chapter 173 – Peace and Good Order – Kitty Clark, Community Event Coordinator Mayor and City Council Action Required: Discussion: City staff will attend the October 9, 2018 work session to present information about a proposed event that would require passage of an amendment to §173-5 of the City Code. Addie Nardi, Executive Director of the Boys & Girls Club of Washington County, and E.J. Fuller, Development Director of the Boys & Girls Club of Washington County, will attend to present additional information about the “Over the Edge” fundraising event. City Code – Chapter 173 – Peace and Good Order §173-5 reads as follows: Public exhibitions at dangerous elevations. It shall be unlawful for any person within the corporate limits of the City to be in any manner engaged or concerned in any show or public exhibition by ropes, chains or apparatus suspended at a dangerous elevation above the ground upon any street, alley or square or above a stage or floor if within any building. The requested amendment would provide Mayor and Council with the ability to grant exceptions to the code, subject to certain restrictions and conditions. The City Attorney has drafted the following amendment language to §173-5: B. Notwithstanding this provision, upon application or upon its own initiative, the Mayor and Council of the City of Hagerstown may permit any individual or individuals to be engaged or concerned in a show or exhibition by ropes, chains or apparatus suspended at a dangerous elevation, subject to such restrictions and conditions as the Mayor and Council may impose. Background The Boys & Girls Club of Washington County recently approached the City with a request to hold a unique event called “Over the Edge.” This peer-to-peer fundraising event gives people who raise $1,000 the opportunity of a lifetime: to rappel down a building under the aegis of a very thorough safety protocol. The Over the Edge company (OTE) has offered rappelling fundraising events to non-profits in the U.S. and Canada since 2008, helping them to raise over $80 million. OTE is holding 27 events in October alone in Arkansas, California, Florida, Indiana, Iowa, Ohio, Maine, Mississippi, Missouri, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee , Texas, Utah, and Virginia for organizations including Big Brothers Big Sisters, Habitat for Humanity, Boys & Girls Club, United Way, Special Olympics, and various health centers. OTE’s safety protocol includes: · Setting up every Over the Edge site as an industrial work site. · Adherence to all National and State/Local OSHA laws. · Adherence to SPRAT (Society of Professional Rope Access Technicians) governing procedures. · Compliance with state/local workers’ compensation coverage. · Comprehensive site safety and building inspection plan. · $10 million occurrence and aggregate insurance policy. · Naming key stakeholders as additional insured on insurance certificate. · Participant waivers. · Participant training. · Weather monitoring by the on-site Safety Supervisor/lead OTE Tech. OTE events do not proceed in the event of lightning or high winds. Once the Boys & Girls Club identified the Alexander House building (owned by NHP) as a venue, OTE technical staff made a site visit and determined that the building is suitable for a safe rappelling event (full site inspection report available). Fred Mitchell, NHP Senior Vice President, attended an OTE event in Chicago to observe the OTE team in action, and gained the confidence to sign an MOU with the Boys & Girls Club to allow this event to move forward at Alexander House. The City’s Logistics Team (Police, Fire, Public Works, Engineering, Safety/Risk Management, and DCED) has reviewed OTE’s Site Inspection & Safety Plan and has met with the Boys & Girls Club to discuss the event. The Logistics team has made clear that the following requirements must be met in order for the event to take place in the City: · The event requires approval by the Mayor and City Council of an exception to Section 173-5 of the Code. · The event will be required to meet all fire and life safety code requirements for an event of this type. · An assembly permit will be required which will include the requirement to meet any additional safety requirements set forth by the fire department to assure safety of participants and rescuers, should they be called upon. · At least two overtime police officers will be required to be on duty (one on the rooftop and one on the ground) to monitor access to the roof, ensuring that only those vetted to get to the roof get there. · Closure of unit block of South Potomac for pedestrian observer safety. · Over the Edge must submit their liability insurance naming the City as additional insured and as the Certificate Holder. · Participants must sign waivers. Additionally, Planning and Code will require an evaluation by a Maryland State licensed engineer of the communications equipment platform structure on the Alexander House Roof that OTE intends to use as the anchor point. OTE has dealt with this requirement from other cities, and the Boys & Girls Club is gaining advice from a structural engineer who serves on its Board of Directors. Financial Impact: Recommendation: Two actions are requested: 1) City Staff seek direction from Mayor and Council on continuing to work with the Boys & Girls Club on coordination of the “Over the Edge” event, scheduled to take place on April 6, 2019. This event will require amending §173-5 of City Code to allow for exceptions, subject to certain restrictions and conditions. 2) Should Mayor and Council be in favor of the City moving forward with coordination of this event, staff ask that Council approve an amendment ordinance to §173-5 of City Code at the October 23 Regular Session. The proposed ordinance is attached. Passing the ordinance with this amendment would allow the Mayor and City Council to separately approve an exception to the code in order for the Boys and Girls Club to hold a unique fundraising event that could potentially raise $70,000 (and much publicity) for the Club. Furthermore, passage of the ordinance with this amendment would make it possible for the Mayor and City Council to approve exceptions to the code on a case-by-case basis in order to allow other events in the City which currently violate code. These events include aerial dance, circus arts, theatrical productions in which actors ‘fly,’ ziplines, rock-climbing walls, and ropes courses. All events that would require an exception to the code would need to meet requirements determined and set forth by the City. Motion: Action Dates: A possible timeline is as follows: October 9: Work Session Discussion October 16: Preliminary agenda review October 23: Introduction of Amendment Ordinance November 6: Approval of Amendment Ordinance at special session December 11: Approval of a motion to provide an exception to §173-5 for the Boys & Girls Club event ATTACHMENTS: File Name Description Memo: Amendment City 100918_Amendment_to_Code_Over_the_Edge.pdf Code 173.5 and Over the Edge event request  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Recommended 2019 Event Programming and Outline for 2020 Signature Event – Kitty Clark, Community Event Coordinator, and Jill Thompson, Director of Community & Economic Development Mayor and City Council Action Required: Staff seek direction from Mayor and Council on moving forward with proposed 2019 programming. Expenses for the production of this programming will be paid for from the FY19 events line items. Discussion: At the October 9, 2019 Work Session, staff will present recommendations for 2019 event programming that will serve as a transition year to a new music and arts “signature” event to debut in 2020. The recommendations set forth here are for 2019, and serve as a template upon which to build additional programming in 2020. Background During the July 17 work session, Mayor and Council directed staff to work towards the production of a new signature music/arts/culture event to take place in 2020, and to present modified event programming for 2019. In August, staff convened two brainstorming session with local stakeholders to discuss future music and arts programming in downtown Hagerstown. Invitations were extended to representatives from a wide range of community stakeholders: · The business community · The Chamber of Commerce · Arts and cultural organizations · Arts educators · City and County staff · Main Street Hagerstown representatives · The faith community · Community centers. Many positive ideas came forward, including overarching goals of celebrating what is great here, improving the quality of life in the city in order to attract more people here, and acknowledging Hagerstown’s diversity. People attending the brainstorming sessions generally agreed that new programming should: · Take place in multiple locations; · Represent different art forms and different styles and genres;  · Include local and non-local talent; · Have a mix of free and ticketed events; · Feature anchor or headliner event(s), while also having less formal/produced performances; · Be inclusive of cultural diversity; · Be walkable. With those ideas in mind, we have sketched out two options for 2019 programming, both of which are potential templates for a larger event in 2020. With either option, we will utilize committees comprising stakeholders and arts and culture experts to identify and secure talent. We are confident – especially with Option A – that once we announce our plans, organizers will come forward and tell us about complementary events that can be co-marketed under the umbrella of a larger and inclusive arts and culture festival in Hagerstown. Summary of Recommended Options Attached are outlines of two options for moving forward. The two options differ from each other in the following way: · Option A – 4 Consecutive Weekends in June – Programming on Fri, Sat, Sun · Option B – 6 Non-Consecutive Weekends in 6 months (May to October) – “First Friday, Saturday Format” – Programming on Fri, Sat Potential Attendance Friday night concerts at University Plaza ~300-500 people each night (1200 – 3000 people) Saturday Cultural Trail happenings ~300-500 people each day (1200-3000 people) Maryland Theatre Headliner Concert ~1000+ people Additional complementary programming ~2000 people (assuming Option A) Next Steps With direction from Mayor and City Council, staff will begin to plan and implement 2019 programming: · Secure commitments from people who will work as a team to identify and secure artists/performers. · Seek out complementary events being organized by other people/organizations to begin to cooperate on marketing and scheduling. · Develop a comprehensive marketing plan to adequately publicize the programming. Staff will also work towards expanding the programming for 2020 to coincide with completion of UIP construction. Recommendations about 2020 programming will be based on a continuing conversation with stakeholders, jumping off ideas that were generated in initial brainstorming sessions, including: · Multiple events happening simultaneously. · Use of additional venues besides the Maryland Theatre, Cultural Trail, and University Plaza. Other possible venues mentioned included: o Municipal Stadium o Herald Mail Press Room o Farmers Market, Library o BISFA black box theatre o vacant downtown buildings o City Park o WCMFA auditorium and courtyard o restaurants and ballrooms o churches. · Interest in the idea of ‘new’ – new ideas, new architecture, New Hub City. · Interest in the idea of ‘progressive’ – meaning new and meaning traveling. Brainstormers saw multiple events being staged along a “necklace” of venues, from City Park and WCMFA at one end and Farmers Market at the other end (with completion of the Cultural Trail). The Maryland Theatre would serve as major anchor, with mini stages along the cultural trail and numerous other venues throughout downtown hosting a variety of events large and small. · Inclusion of a dedicated art/craft show, similar to Frederick Festival of the Arts. · Increased emphasis on food, especially local food, wine, and craft beer. · Encouragement of collaborations between artists and arts organizations. We will work simultaneously on the implementation of 2019 and the planning for 2020. At the conclusion of 2019 programming, we will also assess results and outcomes and use that to shape 2020 programming. Financial Impact: Expenses for the production of this programming will be paid for from the FY19 events line items. Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 100318_2019_and_2020_Event_Programming.pdf Memo: Recommended 2019 Event Programming  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Valerie Means, City Administrator FROM: Kitty Clark, Community Events Coordinator DATE: October 3, 2018 SUBJECT: Recommended 2019 Event Programming and Outline for 2020 Signature Event __________________________________________________________________________________ At the October 9, 2019 Work Session, staff will present recommendations for 2019 event programming that will serve as a transition year to a new music and arts “signature” event to debut in 2020. The recommendations set forth here are for 2019, and serve as a template upon which to build additional programming in 2020. Action Requested Staff seek direction from Mayor and Council on moving forward with proposed 2019 programming. Expenses for the production of this programming will be paid for from the FY19 events line items. Background During the July 17 work session, Mayor and Council directed staff to work towards the production of a new signature music/arts/culture event to take place in 2020, and to present modified event programming for 2019. In August, staff convened two brainstorming session with local stakeholders to discuss future music and arts programming in downtown Hagerstown. Invitations were extended to representatives from a wide range of community stakeholders:  The business community  The Chamber of Commerce  Arts and cultural organizations  Arts educators  City and County staff  Main Street Hagerstown representatives  The faith community  Community centers. Many positive ideas came forward, including overarching goals of celebrating what is great here, improving the quality of life in the city in order to attract more people here, and acknowledging Hagerstown’s diversity. People attending the brainstorming sessions generally agreed that new programming should: ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740   Take place in multiple locations;  Represent different art forms and different styles and genres;  Include local and non‐local talent;  Have a mix of free and ticketed events;  Feature anchor or headliner event(s), while also having less formal/produced performances;  Be inclusive of cultural diversity;  Be walkable. With those ideas in mind, we have sketched out two options for 2019 programming, both of which are potential templates for a larger event in 2020. With either option, we will utilize committees comprising stakeholders and arts and culture experts to identify and secure talent. We are confident – especially with Option A – that once we announce our plans, organizers will come forward and tell us about complementary events that can be co‐marketed under the umbrella of a larger and inclusive arts and culture festival in Hagerstown. Summary of Recommended Options Attached are outlines of two options for moving forward. The two options differ from each other in the following way:  Option A – 4 Consecutive Weekends in June – Programming on Fri, Sat, Sun  Option B – 6 Non‐Consecutive Weekends in 6 months (May to October) – “First Friday, Saturday Format” – Programming on Fri, Sat Potential Attendance Friday night concerts at University Plaza ~300‐500 people each night (1200 – 3000 people) Saturday Cultural Trail happenings ~300‐500 people each day (1200‐3000 people) Maryland Theatre Headliner Concert ~1000+ people Additional complementary programming ~2000 people (assuming Option A) Next Steps With direction from Mayor and City Council, staff will begin to plan and implement 2019 programming:  Secure commitments from people who will work as a team to identify and secure artists/performers.  Seek out complementary events being organized by other people/organizations to begin to cooperate on marketing and scheduling.  Develop a comprehensive marketing plan to adequately publicize the programming. Staff will also work towards expanding the programming for 2020 to coincide with completion of UIP construction. Recommendations about 2020 programming will be based on a continuing conversation with stakeholders, jumping off ideas that were generated in initial brainstorming sessions, including:  Multiple events happening simultaneously.  Use of additional venues besides the Maryland Theatre, Cultural Trail, and University Plaza. Other possible venues mentioned included: o Municipal Stadium  o Herald Mail Press Room o Farmers Market, Library o BISFA black box theatre o vacant downtown buildings o City Park o WCMFA auditorium and courtyard o restaurants and ballrooms o churches.  Interest in the idea of ‘new’ – new ideas, new architecture, New Hub City.  Interest in the idea of ‘progressive’ – meaning new and meaning traveling. Brainstormers saw multiple events being staged along a “necklace” of venues, from City Park and WCMFA at one end and Farmers Market at the other end (with completion of the Cultural Trail). The Maryland Theatre would serve as major anchor, with mini stages along the cultural trail and numerous other venues throughout downtown hosting a variety of events large and small.  Inclusion of a dedicated art/craft show, similar to Frederick Festival of the Arts.  Increased emphasis on food, especially local food, wine, and craft beer.  Encouragement of collaborations between artists and arts organizations. We will work simultaneously on the implementation of 2019 and the planning for 2020. At the conclusion of 2019 programming, we will also assess results and outcomes and use that to shape 2020 programming. Attachments: Option A Outline Option B Outline c: Jill Thompson, Director of Community and Economic Development  Option A 4 Consecutive Weekends in June – Programming on Fridays, Saturdays and Sundays  Four weekends in June, 2019 (Fridays and Saturdays; Sundays if programming already organized).  All programming would take place in FY19.  Programming is primarily free and open to public.  Core programming planned by City.  Complementary programming already being organized by others marketed under an umbrella of a larger month‐long happening.  One headliner at the Maryland Theatre.  A more concentrated and immersive experience – a whole month of activities.  Theme could be around the month of June (‘Jumpin’ in June’) or durational experience (10 days, 38 happenings, 1 amazing place to experience).  More intensive workload for staff. Draft Schedule – Option A ___Week 1____________________________________________________________________________ Friday, June 7 6:00‐8:00 pm Bands at University Plaza* Saturday, June 8 12:00‐6:00 pm Art/Culture/Music Events on Cultural Trail** ___Week 2____________________________________________________________________________ Friday, June 14 6:00‐8:00 pm Bands at University Plaza Friday, June 14 6:00‐9:00 pm Tour of Washington County Downtown Race*** Saturday, June 1 or 15 8:00 pm Headliner at Maryland Theatre Saturday, June 15 12:00‐6:00 pm Art/Culture/Music Events on Cultural Trail Saturday, June 15 10:00‐5:00 Main Street Chalk Art Festival*** Saturday, June 15 5:00‐8:00 pm Washington County Library Longest Table*** ___Week 3____________________________________________________________________________ Friday, June 21 6:00‐8:00 pm Bands at University Plaza Saturdays, June 22 12:00‐6:00 Art/Culture/Music Event on Cultural Trail Saturday, June 22 7:30 pm Shakespeare in the Park *** Sunday, June 23 8:00‐6:00 USA Cycling Downtown Criterium *** Sunday, June 23 12:00‐5:00 Downtown Block Party*** Sunday, June 23 2:00‐4:00pm Thomas Pandolfi Concert at WCMFA*** Sunday, June 23 6:00 pm Shakespeare in the Park *** ___Week 4____________________________________________________________________________ Friday, June 28 6:00‐8:00 pm Bands at University Plaza Friday, June 28 6:00‐9:00 pm Wind Down and Thunder in the Square*** Saturday, June 29 12:00‐6:00 Art/Culture/Music Event on Cultural Trail Saturday, June 29 7:30 pm Shakespeare in the Park*** * Bands will be diverse and represent different genres/styles each week ** Examples: Instrumentalists, Singers, Poets, Visual Artists, Book Readings, Storytellers, Jugglers, Stilt Walkers, Dancers, Comedians, Hula Hoopers, Performance Artists, Interactive Activities + Food Vendors + Artisan Vendors ***Complementary Events (note: dates for these events is tentative – for planning purposes only.)  Option B 6 Non‐Consecutive Weekends over 6 Months (May to Oct) – “First Friday‐Saturday” Format  Six weekends over six months (‘First Friday‐Saturday’) (May, June, July, August, September, October).  Programming would span two fiscal years (FY19 and FY20).  Programming is primarily free and open to public.  Core programming planned by City.  Fewer opportunities to work with complementary activities and co‐marketing of those activities (no guarantee that activities would even be taking place).  There could still be a headliner at Maryland Theatre, but would seem less tied to the other programming.  Less immersive experience.  Theme is around ‘First Friday‐Saturday’ idea.  Workload for staff is spread out, and coincides with other events staff is coordinating. Draft Schedule– Option B Fridays, May 3, June 7, July 5, August 2, September 6, October 4 6:00‐8:00 pm Bands at University Plaza* Saturdays, May 4, June 8, July 6, August 3, September 7, October 5 12:00‐12:30 Art/Culture/Music Event on Cultural Trail** 12:45‐1:45 Art/Culture/Music Event on Cultural Trail 2:00‐2:30 Art/Culture/Music Event on Cultural Trail 2:45‐3:45 Art/Culture/Music Event on Cultural Trail 4:00‐4:30 Art/Culture/Music Event on Cultural Trail 4:45‐5:45 Art/Culture/Music Event on Cultural Trail Date To Be Determined 8:00 pm Headliner at Maryland Theatre * Bands will be diverse and represent different genres/styles each week ** Examples: Instrumentalists, Singers, Poets, Visual Artists, Book Readings, Storytellers, Jugglers, Stilt Walkers, Dancers, Comedians, Hula Hoopers, Performance Artists, Interactive Activities + Food Vendors + Artisan Vendors  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: PEP Eligible Business Categories for Rent Relief – Danelle Hayer, Business Community Development Specialist, and Thompson, Director of Community & Economic Development Mayor and City Council Action Required: Discussion: At the September 11, 2018 Work Session, the Mayor and City Council reviewed the list of eligible categories for the Partners in Economic Progress (PEP) Program. The Council identified some areas where the categories of eligible businesses could be expanded. The staff Review Committee further reviewed, and we are returning at the October 9, 2018 Work Session with a recommendation to expand the categories of eligible businesses. Also, in follow up to the discussion, we will provide an overview of the Partners in Economic Progress Program. We will also provide an overview of the Retail and Restaurant Grant Program. The two programs have key differences, and the programs can be used separately or together. Attached is a side by side outline of the two programs. The following categories of businesses are eligible for PEP Rent Relief. · Business, professional, cultural, and medical offices · Professional schools · Educational services · Medical and diagnostic laboratories · Motion picture and sound recording industries · Photo finishing · Radio and television broadcasting · Telecommunications · Visual and performing arts studios and galleries · Light manufacturing · Artist live-work units · Fitness centers Attached is a full list of categories of businesses from the City’s Land Management Code (LMC). We have reformatted the list to help with our discussion. The document is separated into 4 sections: · Recommend adding to categories of eligible businesses · Possible business categories to consider · Not recommended · Current eligible categories Staff will review the attached information and will be able to answer any questions you may have. Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description MCCPacketPEPCategories100918_final.pdf PEP Eligible Business Categories for Rent Relief  CITY OF HAGERSTOWN, MARYLAND Department of Community and Economic Development TO: Valerie Means, City Administrator FROM: Danelle Hayer, Business Development Specialist DATE: October 4, 2018 RE: PEP Eligible Business Categories for Rent Relief At the September 11, 2018 Work Session, the Mayor and City Council reviewed the list of eligible categories for the Partners in Economic Progress (PEP) Program. The Council identified some areas where the categories of eligible businesses could be expanded. The staff Review Committee further reviewed, and we are returning at the October 9, 2018 Work Session with a recommendation to expand the categories of eligible businesses. Also, in follow up to the discussion, we will provide an overview of the Partners in Economic Progress Program. We will also provide an overview of the Retail and Restaurant Grant Program. The two programs have key differences, and the programs can be used separately or together. Attached is a side by side outline of the two programs. The following categories of businesses are eligible for PEP Rent Relief. • Business, professional, cultural, and medical offices • Professional schools • Educational services • Medical and diagnostic laboratories • Motion picture and sound recording industries • Photo finishing • Radio and television broadcasting • Telecommunications • Visual and performing arts studios and galleries • Light manufacturing • Artist live-work units • Fitness centers Attached is a full list of categories of businesses from the City’s Land Management Code (LMC). We have reformatted the list to help with our discussion. The document is separated into 4 sections: • Recommend adding to categories of eligible businesses ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740 1  • Possible business categories to consider • Not recommended • Current eligible categories Staff will review the attached information and will be able to answer any questions you may have. Attachments: Overview – PEP Rent Relief Program and Retail and Restaurant Grant Program Full List of Categories of Business from LMC c: Review Committee 2  Overview of DCED Incentive Programs Partners in Economic Progress (PEP) and Retail & Restaurant Grant Program PEP Retail & Restaurant Purpose Purpose • Tool to help developer lease “Upper • Tool for leasing “First Floor Retail Floors” after full building renovation Space” (update of all core systems and min • Originated as a Pop Up to Permanent investment of $100K Residential tool for first floor retail space Project; $200K Mixed-Use Project; and • Provides grant for renovations/tenant $250K Commercial) fit out (75%) and working capital (25%) • Rationale of “Upper Floors” because • Seeks a relative developer match to harder part of building to lease and grants up to $4,000 prioritization of limited funding • Provides Rent Relief for 2 yrs (50%) Or 3 yrs (50%, 35%, 15%) Eligible Eligible • PEP Renovated Buildings Only (approx. • All new retail/restaurant in all taxable 5 buildings) or city-owned buildings • Select categories of businesses – • New businesses only original list developed as types of • Inside Main Street Area/PEP Zone – see businesses typically found on “Upper Map Floors.” • First Floor Retail Space • New or expanding business • Requires 1 year market-rate lease • Inside Main Street Area/PEP Zone – see commitment Map • Upper Floors or First Floor “Non- Storefront” Commercial Space (see attached) • For Profit and Non Profit • Requires 4 year market-rate lease commitment Ineligible Ineligible • Bail bonds, churches, hookah, tattoo, • Bail bonds, churches, hookah, tattoo, adult bookstore/business, gambling and adult bookstore/business, gambling and the like. the like. • Government Agencies • Existing businesses relocating/expanding in the Main Street Area/PEP zone Budget Budget • $131,500 (FY19) • $62,000 • Supports expenses of Rent Relief and • Community Legacy Grant ($50,000) and Grant Back Equal to Taxes benefit of General Fund line item ($12,000) for PEP required match. • Economic Redevelopment Fund Grant Amount Grant Amount • Up to $24,000 (over either 2 or 3 yrs) • $2,000; $3,000 or $4,000 3 4 Partners in Economic Progress (PEP) Buildings Examples of First Floor, “Non-Storefront” Commercial Space Examples of First Floor, “Storefront” Commercial Space 5 PEP Rent Relief Business Categories Recommend Adding to Categories of Eligible Businesses Banks, savings institutions & credit unions (521-522), except pawn shops (522298). P Business Service Centers (56143) and Quick Printing Services (323114). P Veterinary services (54194), completely enclosed. SE Amusement and recreation establishments (713120, 71395 and 713990). P Banquet and reception facilities (722320). P Convention and Conference Centers. P Drinking places (722410) and brewpubs within the Smart Growth A&E District. P Drinking places (722410) and brewpubs outside the Smart Growth A&E District. SE Entertainment club. SE Promoters of performing arts, sports and similar events with or without facilities (7113). P Restaurants (7221 and 7222), no limit on size. P Theater, performing arts (711310). P Convenience store without fuel pumps (445120). P Dry cleaning and laundry services (8123). P Personal and household goods repair and maintenance (8114). P Retail and wholesale trade (44-45) excluding auto and other motor vehicle dealers unless all vehicle storage is indoors and excluding adult businesses – up to 5,000 square feet in net floor area per business. This provision shall also include retail bakeries (311811) and retail confectioneries (311320). Regulation of P specific trade uses that are found elsewhere in this chart shall prevail. (Ed. Note: See Page 4-138 regarding gasoline sales) – up to 75,000 square feet in net floor area per business. Research and development facilities. SE Night clubs. P Theater, movie (512131). P Internet publishing and broadcasting (516). P Newspaper publishers (511110). P Possible Business Categories to Consider Tanning and depilatory salons (812199). P Hair, nail and skin care stores, ear piercing services, hair replacement services, permanent makeup salons P (81211) and dog grooming establishments. Tattoo parlors and massage parlors, steam baths and saunas (812199). P Community centers, including but not limited to cultural, civic and educational centers. P Museums (712), except zoological parks. P Catering kitchens, for preparation of food for off-site delivery and associated office and storage use P (722320). Indoor plant cultivation and processing facilities, when interior space is 25,000 square feet or less in gross P floor area. Indoor plant cultivation and processing facilities, when interior space is over 25,000 square feet in gross SE floor area. 6 Not Recommended Dwelling, single-family, subject to minimum lot requirements. P@ Dwelling, two-family, subject to minimum lot requirements. P@ Dwelling, single-family semi-detached, subject to minimum lot requirements. P@ Dwellings, townhouse, subject to minimum lot requirements. P@ Dwelling, new construction mansion house apartment, subject to minimum lot area requirements. P@ Dwelling, stacked apartment, subject to minimum lot area requirements. P@ Dwelling, mansion house, in an existing building, subject to performance requirements cited in Subsection P* D.5.g. Dormitories for secondary and post-secondary educational institutions. P Model home sales office in dwellings or trailers in new home developments for use within the development, P provided the type and location are shown on the approved site plan or development plan. One garage per lot that does not front a public street, subject to provisions of Subsection D.5.i. P Ambulance services (621910), fire protection (922160) and police protection (922120). SE Adult day-care services (624120). P Cemetery, columbarium and mausoleum for humans (not pet cemeteries) and crematoriums. SE Child day-care services (624410). P Civic and social organizations (8134). P Commercial parking lots and decks. P Libraries. P Municipal parking lots and decks. P Private parks, playgrounds and community gardens. P Public parks. P Religious sanctuaries (8131) (church, synagogue, mosque, etc.) with traditional accessory uses, provided all setback, parking and other regulations are met without variance or waiver and reuse of existing structures P comply with setbacks. Religious sanctuaries (8131) other than those described in the previous line, or not meeting all site design P requirements. Funeral homes (81221) including accessory crematories. P Hospitals, including psychiatric, substance abuse and specialty hospitals (622). P Nursing homes and residential care facilities for the elderly. P Offices for bonding, probation and parole of defendants in the criminal justice system, not within 500 feet P of Public Square or within 250 feet of another such use. Outdoor Automated Teller Machines (ATM), not accessory to a banking institution. P Residential facilities with in-house professional care for up to three residents with mental and/or physical P disabilities – one per lot. Bed & breakfast inns (721191). P Hotels and motels (72111). P Satellite Simulcast (off track) Betting Facilities. P Visitor Welcome Center. P Outdoor vending machines entirely on private property in active use and not in a public street right-of-way, P provided that the vending machines(s) (cont’d.) comply with building setbacks unless abutting a building. Produce stands (812910). P Commercial Bus Stops and Terminals, provided indoor waiting areas and restroom facilities are provided at all times buses may stop at the facility and buses pull entirely off of public streets to pick up and discharge P passengers. 7 Parking Lots & Garages (81293), private, commercial and municipal, including (cont’d.) offsite parking P lots maintained by and designated for a permitted or special exception use on a lot located within 500 feet. Indoor plant cultivation and processing facilities, when interior space is over 25,000 square feet in gross P floor area. Warehousing & Storage (493) in buildings erected prior to October 1, 1956. P Temporary Contractor Staging Facility, subject to provisions in Subsection K.13. P Temporary Uses, subject to provisions in Section R. P Current Eligible Categories Artist Live-Work Space in large former commercial, industrial or institutional buildings. P Fitness and recreational sports centers. P Primary and secondary schools, public and private, provided all setback, parking and other regu-lations are P met without variance. Primary and secondary schools, public and private, for which setback, parking or other regu-lations cannot P be met without variance. Public administration (92), except correctional institutions publicly-managed (922140) and privately- P managed (561210). Administrative support services (561). P Ambulatory health care services, with exception of outpatient substance abuse centers (621420). P Colleges, universities, trade and commercial schools, except primary and secondary schools (611). P Finance and insurance (52), monetary authorities – central bank, credit intermediation and related activities P (521-522), except pawn shops (522298). Medical and diagnostic laboratories (6215). P Offices, business and professional (55 and 56), except waste Management and remediation services (562). P Photography Studios. P Professional, scientific & technical services (54), except veterinary services. P Performing arts companies (7111). P Visual and performing arts studios. P Broadcasting (515). P Motion picture and sound recording industries (512). P Telecommunications (517). P Internet service providers. web search portals and data processing services (518). P Photo finishing (81292). P Manufacturing, Light, when interior space is 25,000 square feet or less in gross floor area. P Manufacturing, Light, when interior space exceeds 25,000 square feet in gross floor area. SE P = Permitted-Principal Use P* = Permitted-Principal use in accordance with parking requirements P@ = Permitted-Principal use in the N-MU and CC-MU districts, subject to certain enumerated requireents in Subsection E.7. SE = Special Exception Use. 8  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Re-designed Street Pole Banners – Amanda Whitmore, Downtown Coordinator Mayor and City Council Action Required: Discussion: At the October 9, 2018 Mayor and City Council work session, staff and Main Street volunteers will discuss redesigned street pole banners. Aaron Peteranecz serves as chair of the Main Street Design Work Group and helped to initiate the project. The group sought designs that were bold and unique designs, not typically found in other downtowns, for holiday banners and for nine- month banners. With support of the Mayor and Council of the recommended designs, they will be printed using the Operating Assistance Grant recently awarded by the Maryland Department of Housing and Community Development for printing of new street pole banners. Nine-Month Banners · Four different designs around one theme · Bright colors of orange, blue, pink, and green will be on the banners · Varying text with the following: 1. We have fun this side of the mountain 2. Just absolutely amazing 3. Even Better than you remember 4. Smart and a good personality · Incorporating descriptive words about the downtown at the bottom of each banner: 1. Community, 2. Culture, 3. Heritage, 4. A&E, and 5. Education. Holiday Banners · Four different designs around one theme · Bright and bold colors · Four images will be: 1. Reindeer 2. Snowman 3. Decorated tree 4. Present Background Information The current banners were purchased almost five years ago and are worn and aging and are in need of replacement. The current holiday banners were stock banners selected out of a catalog also showing their age. Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 100918_MCC_Packet_Banner_Redesign.pdf Banner Redesign Memo  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Valerie Means, City Administrator FROM: Amanda Whitmore, Downtown Coordinator DATE: October 3, 2018 SUBJECT: Re-designed Street Pole Banners __________________________________________________________________________________ At the October 9, 2018 Mayor and City Council work session, staff and Main Street volunteers will discuss redesigned street pole banners. Aaron Peteranecz serves as chair of the Main Street Design Work Group and helped to initiate the project. The group sought designs that were bold and unique designs, not typically found in other downtowns, for holiday banners and for nine- month banners. With support of the Mayor and Council of the recommended designs, they will be printed using the Operating Assistance Grant recently awarded by the Maryland Department of Housing and Community Development for printing of new street pole banners. Nine-Month Banners • Four different designs around one theme • Bright colors of orange, blue, pink, and green will be on the banners • Varying text with the following: 1. We have fun this side of the mountain 2. Just absolutely amazing 3. Even Better than you remember 4. Smart and a good personality • Incorporating descriptive words about the downtown at the bottom of each banner: 1. Community, 2. Culture, 3. Heritage, 4. A&E, and 5. Education. Holiday Banners • Four different designs around one theme • Bright and bold colors • Four images will be: 1. Reindeer 2. Snowman ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740  3. Decorated tree 4. Present Background Information The current banners were purchased almost five years ago and are worn and aging and are in need of replacement. The current holiday banners were stock banners selected out of a catalog also showing their age. Attachment: Sample Nine-Month Banner Sample Holiday Banner c: Jill Thompson, Director of Community & Economic Development Design Work Group 1 We have fun this side of the mountain – A&E 2 Just absolutely amazing - Community 3 Even better than you remember – Heritage and Culture 4 Smart and a good personality - Education 1 Snowman 2 Present 3 Christmas Tree 4 Reindeer in similar style