Work Session

Mayor and Council Work Session October 16, 2018 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." “Live as if you were to die tomorrow. Learn as if you were to live forever.” - Mahatma Gandhi 4:00 PM WORK SESSION 4:00 PM 1. Proclamation: Economic Development Week – Department of Community & Economic Development 4:05 PM 2. Community Coalition Partnership – Paul Frey, Washington County Chamber of Commerce 4:20 PM 3. Preliminary Agenda Review 4:30 PM 4. 2018 Hagerstown Ice & Sports Complex Annual Report - Rodney Tissue, City Engineer 4:40 PM 5. Proposed Stadium Improvements for the 2019 Season - Rodney Tissue, City Engineer 4:50 PM 6. FY20 Preliminary Budget for General Fund Agency Contributions – Michelle Hepburn, Director of Finance & Jennifer Peterson, Accounting & Budget Manager 5:05 PM 7. Beautification of Railroad Overpasses - continued discussion - Rodney Tissue, City Engineer 5:20 PM 8. Review of Mayor & Council Goals & Priorities – Mayor and City Council CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation: Economic Development Week – Department of Community & Economic Development Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Community Coalition Partnership – Paul Frey, Washington County Chamber of Commerce Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description City_of_Hagerstown_Request_Community_Coalition.pdf Community Coalition Request 1 . Washington County Community Coalition Coalition Partners: Process: • Washington County Government The process to develop the Coalition’s agenda • City of Hagerstown begins with a series of meetings to which the • Hagerstown Community College entire leadership of all of the Coalition partners is • Washington County Library System invited. The group begins in the summer with • Town of Williamsport brainstorming sessions designed to identify issues • Visit Hagerstown (Convention & Visitors Bureau) or projects that are important to our community. • Washington County Chamber of Commerce Over the course of several meetings, the partners • CHIEF (Washington County Industrial Foundation) trim down the list and agree on a manageable set • Greater Hagerstown Committee of items. The Coalition’s partners research the agenda items, identify specific requests, and History: prepare white papers or fact sheets for the lobbyists to use as educational materials. Past In 2005, local leaders formed the Washington County projects I-81 widening, major interchange Community Coalition, an advocacy group with a two- improvements, revitalization projects in urban fold mission: First, we lobby Annapolis on issues centers (MD Theatre), tourism projects, etc. important to Washington County. Second, we educate State leaders and policy makers on the priorities, activities, and strengths of our community. Program: To be successful, the Coalition understands that it must • Strategic lobbying program is developed for go to Annapolis with “one voice.” To build this the community including priority projects and consensus, we debate the issues among ourselves and a “Watch List” of local issues of concern select only those on which all the Coalition partners • Community Leaders attend a “Day in agree. We go to Annapolis, then, with a unified Annapolis” during the General Assembly message and an increased chance for success. session to lobby State leaders on community Once the issues are chosen and the agenda is set, the initiatives. Coalition works with a team of professional lobbyists • “Meet and Greet” legislators throughout the led by John Favazza of Manis Canning & Associates. session at various special events. The lobbying team uses our consensus agenda to • Coalition holds a legislative reception to develop a coordinated plan of action. project the “brand” of Washington County as Beyond the set agenda, the Coalition uses the lobbyist a future area of prosperity for MD as a “trip-wire” – an early warning system to alert community leaders of legislative threats to Washington • The Coalition receives year-round advocacy County. Armed with the information, and working with updates from our lobbyists. Lobbying team our lobbyists, the Coalition partners can often resolve tracks and reports on local legislation. issues before they become problems Community leaders receive advice and help as new issues or initiatives develop Washington County Community Coalition For information contact: Paul Frey, President of Washington County Chamber of Commerce paul@hagerstown.org or (301) 739-2015 ext. 102 1 S. Potomac Street Hagerstown, MD 21740 2  Community Coalition’s Agenda: Results of 2018 Session 9/30/18 I-81 widening • Status remains the same: General Assembly knowledgeable of the importance of this project. Engineering and planning for Phase 2 continues to move forward (from Williamsport to I-70 interchange). We did not receive funding from the Federal INFRA grant application sent in last year. However, the state applied for a Federal BUILD grant in the summer for $25M and are strongly advocating for construction funding for the Phase 2 widening of I-81. SHA has a plan for the State’s portion of the funding should the BUILD grant be awarded (hopefully by early 2019). I-70/MD 65 interchange upgrades • Used this year to start educating the General Assembly on this project in preparation for funding request in future years. The new State CIP came out in October, due to the lack any long term solution at the Federal level to fund their transportation trust fund, there was no new money in the state’s budget for new projects in MD. However, the existing projects remained funded. Capital Budget Requests: • The Senate and House passed its respective versions of the capital budget. As customary, bond bill money was divided up among all the counties, but the amount of funds allotted to each county is usually much less than what is requested from each county. The General Assembly looks to feedback from local delegations and each community on which projects are of priority. We appreciate all of the work our Delegation did this session, as the results were very positive. While full funding for every project wasn't possible, below is a capital budget/bond bill summary: • Urban Improvement Project (UIP) o Money committed by Governor ($750k) at the start of session as part of his commitment for $7.5M over 5 years for the UIP project was supported by both the Senate and House. o Sen. Serafini asked for and received an additional $200k Bond Bill for MD Theatre. • Thomas Kennedy Memorial Park ($300k request) o Governor’s original $100,000 commitment was supported and kept in the budget. o Because of the state-wide importance of Thomas Kennedy, the House and Senate agreed to an additional $200,000 (for a total of $300k). This funding was also not counted against Washington County’s annual Bond Bill allotment. • Boonsboro Road Museum ($100,000 request) o Del. Wivell submitted a $100,000 bond bill for this project. Our local CVB garnered multiple letters of support from various statewide tourism entities. The House and Senate agreed to fund this project at $50,000. Williamsport NPS Project • The town worked with the County, NPS, MEDCO, the Governor’s office, and various state agencies like DHCD to iron out the details on this project and identify funding sources (pursuing grants, state agency support, etc.). Other local entities also assisted (CHIEF, GHC, CVB). The main priority was to get the targeted property under local ownership and to get a commitment from the National Park Service to move their headquarters and a visitor’s center for the canal to this property. When the project hit a snag, the County stepped in and agreed to be the recipient of a $1.2M DHCD grant to purchase the land. The NPS was able to identify $5M in their budget to put toward the building’s construction and fit-out as well as forward fund a portion of a long-term NPS lease. The project is now on track for MEDCO to construct the office building over the next two years and lease space to the NPS for an extended time. This project will bring over 75 jobs to the town, a visitor’s center, parking for guests who are visiting the canal, and be an economic boost for the town. 3 Mental Health funding for 24/7 Crisis Center and Mobile Crisis Teams: • Early efforts to find new funding for these types of initiatives were put on hold by mental health entities when the initial state budget did not include an expected 3.5% increase in operational funding for the next fiscal year for the Behavioral Health Administration. Restoring this revenue became the main priority for the session. By the end of the session the 3.5% funding increase was restored ($8M). • A bill (HB1092/SB703) sponsored by Del. Rosenberg and Sen. Klausmeier created a process where local jurisdictions could apply for state funding to establish or expand local behavioral health crisis response programs. The final agreement requires the Governor to include the following appropriations in the State operating budget for the program: (1) $3.0 million for fiscal 2020; (2) $4.0 million for fiscal 2021; and (3) $5.0 million for fiscal 2022. The program must award competitive grants to local behavioral health authorities to establish and expand behavioral health crisis response programs and services that (1) serve local behavioral health needs for children, adults, and older adults; (2) meet national standards; (3) integrate the delivery of mental health and substance use treatment; and (4) connect individuals to appropriate community-based care in a timely manner on discharge. Our local Mental Health Authority submitted letters of support prior to hearings held at the end February. The money does not become available until 2019, it is still unclear how this funding will be allocated to the counties. Our Mental Health Authority (Rick Rock) is monitoring the situation and waiting for direction from BHA. Overall, this was a win. (Note: the recent article about our health department’s effort to put a 24 hour walk-in center at the old County Market property was a separate issue from a different pot of substance abuse funds, and not part of this legislative request) Watch List • Positive outlook for Highway User Revenue - Municipalities and counties will benefit from a future increase in Highway User Revenues. The General Assembly and Governor agreed to a 5-year phase-in plan beginning in FY 2020 to restore a larger portion of HUR lost since FY 2008. The municipalities share would increase from 0.4% to 2.0%, which equates to approximately $38M per year (all munis). The counties share would increase from 1.5% to 3.2%, or approximately $58M (all counties). While this isn't a full restoration of the local share of highway user revenue, this is a significant step forward for local roads funding. The hope is that a permanent "fix" will be worked out before the 5-year commitment expires in FY 2024. MML and MACO have been the main drivers for this statewide issue. • USMH Funding – Received flat funding in operational budget, but no cuts. The original Enhancement Funds requested by the Chancellor and intended to expand workforce development programs at various system schools were lowered and restricted to be used only at Shady Grove due to a late amendment to the legislation by Montgomery County legislators. These funds would have aided USMH program additions, but now USMH will need to find other funding sources. • Shifts in liabilities from State to local governments – no major shifts occurred • Gaming revenue – No policy changes occurred • Kirwan Commission – The Kirwan commission submitted its preliminary report and will be finishing up their work over the rest of the year. A “Kirwan” bill was passed that will extend the time for them to complete their work to Dec 2018 as well as establishes or alters several programs and mandates funding for them beginning in fiscal 2019, including (1) a comprehensive teacher recruitment and outreach program; (2) the Maryland Early Literacy Initiative; (3) the Learning in Extended Academic Programs (LEAP) grant program; (4) the Public School Opportunities Enhancement Program (PSOEP); (5) the Teaching Fellows for Maryland scholarship program; and (6) the Career and Technology Education (CTE) Innovation grant program. Major bills connected to the Kirwin Commission’s work will not come out until next session. o For more information on the commission or to see preliminary report go to web page: http://dls.maryland.gov/policy-areas/commission-on-innovation-and-excellence-in-education • Integration of local mental health authorities - awaiting feedback 4  2019 Draft List of Possible Community Coalition Agenda Items: (includes all items brought up for consideration – not all items may make our list this year) Transportation: • I-81: (County, City) o Construction funding for Phase 2 (Williamsport to I-70 interchange) § Note: SHA approved $5M for engineering and design of widening of I-81 for Phases 2 to 4 (Pennsylvania line). This engineering and design process is moving ahead and we will be ready for Phase 2 should construction funding be identified. o We did not get a federal INFRA grant award (May). SHA applied for a federal “BUILD” grant in July for $25M and we are awaiting a response o Coalition will continue to advocate for construction funding in upcoming CTP budget and for a long-term plan to complete widening for the full 12 miles over 10 years • I-70/Rt. 65 Interchange improvements (County, City) o County is working with SHA to install an enhanced cloverleaf interchange due to new commercial development (WalMart, etc.) current congestion, and expected new development projected for the area. County estimates the cost at $41M. o State chose the county’s preferred interchange design in August of 2017 for the project o This project must be ranked against the final phases of I-81 improvements for funding priority. MDOT noted that there is no new money in 2019 for new projects until the Federal government resolves a long-term funding plan for their transportation trust fund. o Blue Sheet will be provided by County (maps of proposed design and future development) Community Revitalization: • Urban Improvement Project (County, City, WCPS, MD Theatre, BISFA, USMH, Private Business for corporate office space) o We will continue to advocate for protection of the $7.5 million, 5-year pledge by the governor and any additional funding available for the project. o County continues to be the lead agency on this item and provide direction to coalition as to how to best support this initiative. They will be providing the Blue Sheet for use in our coalition packet for the general assembly • Sales Tax exemption for aircraft parts (County) o General aviation repair and maintenance is one of the many industries at our local airport that provides quality jobs for our residents and supports our local economy. For years, local aviation businesses enjoyed steady growth in sales and employment until 2013 when neighboring states in the North-Atlantic region began exempting sales tax on aircraft parts and Maryland did not. States that exempt sales tax on aircraft parts include: Pennsylvania, West Virginia, Delaware, New Hampshire, Massachusetts, Maine, Connecticut, and New York. Maryland is the only remaining state in the northeast market that levies a sales tax on aircraft parts and equipment. o Aircraft parts are notoriously expensive, and costs are increasing at an alarming rate as the availability of surplus, out-of-production parts for the aging fleet of General Aviation aircraft in this country dwindles. In the course of repairing major damage, even to a small single-engine aircraft, the cost of replacement parts can quickly grow into the high five-figures. The exemption to sales tax for parts can mean hundreds of dollars of savings even for minor repairs and aircraft owners are taking their business to tax-exempt states. In addition, insurance adjusters are now referring the vast majority of repairs to nearby states that do not charge sales tax. This has grown to include not only damage repairs but also normal aircraft 5  maintenance work. With very few exceptions, all of the easy, short duration, highly profitable structural repair jobs are now going to nearby tax-exempt competitors. o Sales tax exemption for aircraft parts and components will allow Maryland’s repair stations to compete on a level playing field, attract business back into the State, support expansion of existing General Aviation repair and installation businesses and grow employment in the aviation sector again. The decrease in Maryland’s sales and use tax revenue from aircraft parts sales will be more than offset by the resulting increases in business tax revenues and personal income tax collections resulting from new aviation related jobs. Until Maryland mirrors the sales and use tax exemption on aircraft parts and equipment that is currently granted by all her neighbors, it would be difficult to think any General Aviation maintenance facility would consider starting, relocating or expanding in Maryland. o In the 2018 session, identical bills were cross-filed in the House and Senate to exempt sales tax on aircraft parts. The bills passed the Senate but died in committee in the House. The Coalition is considering supporting similar legislation in the next session to exempt tax for airline parts. Tourism: • John Brown Farm (CVB) o The CVB is promoting the idea that the historic Kennedy Farm on Chestnut Grove Road near Antietam Battlefield (also known as the John Brown farm), can be Maryland’s next Historic State Park. The farm was restored by the current owners, The Lynn family, and turned into a museum. Family members are currently working with the CVB to determine if there’s interest in selling the historic farm to the State to become a state park o The farm was the staging ground for abolitionist John Brown’s raid on Harper’s Ferry and it later played a significant role in both the civil rights movement and in African-American Culture. A concert hall was built on the farm by the Black Elk’s Club which hosted the “Chitlin’ Circuit” of black musicians from 1952-1965. These legendary entertainers including James Brown, Ray Charles, Aretha Franklin, Marvin Gaye, the Drifters and many others were not able to play white venues at that time. Venues like the Kennedy Farm were extremely important in launching the careers of the black musicians who would eventually lead the charge in breaking color barriers in entertainment. The Black Elks also used the property as a retreat where they orchestrated activities for the civil rights movement. o More details need to be worked out by the family prior to adding this to our agenda this year. It may not be ready until the 2020 session. • The Tourism Attractions Corridor Sign Program (CVB) o The TAC Sign Program was developed as a cooperative effort among public agencies and the private tourism entities that are committed to attracting and hosting visitors in Maryland. The program was developed to direct Maryland’s visitors to attractions. The Tourist Attractions Corridor Sign Program is administered by the State Highway Administration in cooperation with the Maryland Tourism Development Board. The program and the signs included in it are subject to all Federal, State, County and City/Town regulations. o Washington County’s plan for updated signage was adopted in September 2016, but fabrication and construction have not been funded (currently not expected to be installed until 2021) § https://drive.google.com/file/d/0Byfe8Ywc1L7dNzczZGluaEtHY3c/view o Robert Van Rens, Legislative Assistant for Senator Ron Young is preparing legislation to revise the Maryland Tourism Attraction Corridor Signage Program. These revisions will greatly improve the sign program for Washington County businesses based on the expanded scope and the new categories that the signage is allowed to contain (new categories marked “NEW” below) 6  o The revisions include expanding the scope of program to include; 1) Visitor Centers, 2) Golf Courses, 3) Antique Rows, 4) Wineries, 5) Breweries (NEW), 6) Distilleries (NEW), 7) Cideries (NEW), 8) Meaderies (NEW), 9) Marinas, 10) Artist / Artisan Studios (NEW)*, 11) Performing Arts Centers (NEW), 12) Agritourism (NEW)** § *Exception to the retail rule – can be full-time retail, at least 70% of items offered for sale must be made on premises or on premises owned or leased by the artist/artisan. Must be open at least 3 days (min 24 hours) a week. Must be open to visitors during open hours without an appointment. Must be open at least 8 months a year. Must not currently be well-signed by the facility itself on a TAC corridor. § **Specific rules will be developed for the Agritourism category regarding seasonal attractions, etc. (https://mda.maryland.gov/about_mda/Documents/StateDef_Agritourism.pdf) o MDOT will keep administration of TAC signage program under the same terms as the original TAC program in regard to installation, maintenance, etc. o The legislation will include the establishment of user fee schedule; application fee, plus additional fee for retail studios to ensure adequate funding of the expanded program. o The Coalition is considering whether to support this legislation as well as advocating to get our updated tourism signage installed earlier than what’s currently planned (2021) Education: • WorkKeys Career Certification Legislation (HCC) o Ask the state to create a Pilot Program and funding package for Washington County to increase the opportunity for high school students’ or underemployed adults to earn credits towards college courses and/or industry certifications through HCC’s Adult Education Program. Participants would receive some basic industry training and credentialing towards multiple certifications to provide them better employment opportunities. o Participants would take the nationally recognized WorkKeys Assessment (by ACT) to measure their hard and soft skills in Applied Math, Graphic Literacy, and Workplace Documents and could receive a “National Career Readiness Certificate” (NCRC) based on their score. Results of the test can be used by companies to identify prospective employees who “are a good fit” for specific jobs. HCC would also embed WorkKeys curriculum into its Adult Basic Education program so that learners can obtain or increase the level of their NCRC. Other industry-based skill assessments, such as Lean Six Sigma Yellow Blet Certification, Occupational Health and Safety Administration (OSHA) ten-hour certification, and certifications in production or logistics from the Manufacturing Skills Standards Council (MSSC), could also be provided to students that qualify enabling them to obtain additional credentials in manufacturing, production and logistics, occupational health, etc. All of these credentials improve a person’s ability to get a good paying job. o The number of NCRC holders is a key data point in ranking states for purposes of economic development. The January 2018 issue of Site Selector magazine ranks Maryland 46th in the nation in NCRC holders. o Jurisdictions that reach certain levels of participation can be designated as “Work Ready Counties” or “Work Ready States”. These designations are recognized by site consultants and various other economic development agencies. Washington County could be the first “Work Ready County” in Maryland. o The pilot program could pair rural Washington County with another urban county. The state’s financial package would fund 5 years of the program to allow participating counties to track their success. If successful, the program could be implemented statewide. HCC is estimating 7  they could reach approximately 3000 participants over five years and profile 600 job positions in the county through the WorkKeys program. o The amount of State funding needed to start the program is currently estimated to be $250,000/year and HCC would provide approximately $750,000 of matching in-kind support over three years (staff, administrative costs, and other complementary services) 2019 Watch List: • Gaming revenue protection (no negative legislation anticipated) • Shifting of liabilities from state to localities (no major shifts anticipated) • USMH operational funding o Monitor any requests by Chancellor for enhancement funds which would allow USMH to expand programming in the coming years • HCC operational funding and capital funding for the Center for Business and Entrepreneurial Studies • Highway User Revenue restoration o Municipalities and counties benefited last year from legislation providing a future increase in Highway User Revenues. The General Assembly and Governor agreed to a 5-year phase-in plan beginning in FY 2020 to restore a larger portion of HUR lost since FY 2008. The municipalities share would increase from 0.4% to 2.0%, which equates to approximately $38M per year (all munis). The counties share would increase from 1.5% to 3.2%, or approximately $58M (all counties). While this isn't a full restoration of the local share of highway user revenue, this is a significant step forward for local roads funding. The hope is that a permanent "fix" will be worked out before the 5-year commitment expires in FY 2024. MML and MACO have been the main drivers for this statewide issue. • State funding of K-12 education o The Kirwan commission submitted its preliminary report and will be finishing up their work by the end of the year. Major bills connected to the Kirwin Commission’s work are expected to come out in the 2019 session. § For more information on the commission or to see preliminary report go to web page: http://dls.maryland.gov/policy-areas/commission-on-innovation-and-excellence-in- education st o 21 Century School Construction Commission working on capital funding side § We will keep watch on what is being recommended and how that affects our county MISCELANEOUS INFORMATION SHEETS (not necessarily agenda items): • Educate Annapolis on local educational initiatives like OnTrack and discuss where the State could assist (CHAMBER/GHC) o What other counties are affected or have needs like ours where partnerships could be formed? o Possibly present to Ways and Means Committee or Education subcommittee (without an ask) 8  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Preliminary Agenda Review Mayor and City Council Action Required: Discussion: *See October 23, 2018 Regular Session for Preliminary packet Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: 2018 Hagerstown Ice & Sports Complex Annual Report - Rodney Tissue, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 2018 Hagerstown Ice & 2018_Hagerstown_Ice___Sports_Complex_Annual_Report.doc.pdf Sports Complex Annual Report  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proposed Stadium Improvements for the 2019 Season - Rodney Tissue, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Proposed Stadium proposed_stadium_improvements_for_the_2019_season.pdf Improvements for the 2019 Season  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: FY20 Preliminary Budget for General Fund Agency Contributions – Michelle Hepburn, Director of Finance & Jennifer Peterson, Accounting & Budget Manager Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 10.16.18_Agency_Contribution_Memo_FY20_Bud.pdf FY20 Agency Contribution Memo  C I T Y OF H A G E R S T O W N, MARYLAND Finance Department 301-739-8577 X156 To: Valerie Means, City Administrator From: Michelle Hepburn, Director of Finance Jennifer Peterson, Accounting & Budget Manager Date: October 16, 2018 Subject: FY20 Preliminary Budget for General Fund Agency Contributions Per the attached General Fund Agency Contribution policy, the October 16th Work Session provides the opportunity for Mayor and Council to discuss any adjustments to be included in the FY2019/20 budget for General Fund agency contributions. As outlined in the policy, any changes to total funding levels or any changes to the agencies guaranteed to receive funding from the City will be considered by Mayor and Council by the end of October. The charts below summarize the agencies that will receive funding per the current policy and the total funding amounts: 8 agencies that will receive General Fund Agency Contributions: Community Rescue Services Hagerstown Municipal Band Hagerstown Neighborhood Development Partnership (HNDP) Maryland Symphony Orchestra The Maryland Theatre Washington County Historical Society Washington County Museum of Fine Arts Washington County Free Library Total Funding for General Fund Agency Contributions: Total for 8 agencies identified 195,000.00 Mayor and Council contingency 10,000.00 $ 205,000.00 Mayor and Council direction is requested to address two questions: 1. Are there any changes to the agencies identified that will receive General Fund contributions in FY2019/20? (Maryland Theatre Expansion, Discovery Station pledge) 2. Are there any changes requested in the funding levels established in the policy for FY2019/20? Staff will be present for discussion at the October 16th Work Session.  City of Hagerstown General Fund Agency Contributions As of: 10/11/2018 Reply FY21 FY20 Organization Received Projected Projected FY19 Budget FY18 Actual FY17 Actual FY16 Actual FY15 Actual Community Rescue 1/11/2018 44,000.00 44,000.00 45,000.00 45,000.00 45,000.00 45,000.00 45,000.00 Hagerstown Municipal Band 1/9/2018 17,000.00 17,000.00 18,000.00 18,000.00 18,000.00 18,000.00 18,000.00 HNDP (Home Store) 12/20/2017 27,450.00 27,450.00 28,450.00 28,450.00 28,450.00 28,450.00 50,000.00 MD Symphony Orchestra 1/12/2018 16,550.00 16,550.00 17,550.00 17,550.00 17,550.00 17,550.00 17,550.00 MD Theatre ‐ Operational 12/15/2017 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00 9,000.00 Washington County Art Museum 1/12/2018 40,500.00 40,500.00 40,500.00 40,500.00 40,500.00 40,500.00 40,500.00 Washington County Free Library 1/9/2018 30,500.00 30,500.00 31,500.00 31,500.00 31,500.00 31,500.00 31,500.00 Washington County Historical Society 1/11/2018 ‐ ‐ 5,000.00 5,000.00 5,000.00 ‐ 4,430.00 Sub‐Total for Agency Contributions Policy Group $ 185,000.00 $ 185,000.00 $ 195,000.00 $ 195,000.00 $ 195,000.00 $ 190,000.00 $ 215,980.00 Board of Ed: Celebration of Excellence ‐ ‐ ‐ ‐ ‐ ‐ 200.00 Brooks House 28,100.00 CASA ‐ ‐ ‐ ‐ ‐ ‐ 27,000.00 Chamber of Commerce: Educator of the Year ‐ ‐ ‐ ‐ ‐ ‐ 250.00 Character Counts ‐ ‐ ‐ ‐ ‐ ‐ 1,000.00 Childrens Village ‐ ‐ ‐ ‐ ‐ ‐ 5,250.00 Hagerstown Choral Arts ‐ ‐ ‐ ‐ ‐ ‐ 810.00 Heart of the Civil War Heritage Area ‐ ‐ ‐ ‐ ‐ ‐ 5,000.00 Maryland Food Bank ‐ ‐ ‐ ‐ ‐ ‐ 3,000.00 MD Theatre ‐ Expansion or Capital 200,000.00 340,105.01 The Discovery Station ‐ ‐ ‐ ‐ ‐ ‐ 14,400.00 USM at Hagerstown: Scholarship Foundation ‐ ‐ ‐ ‐ ‐ ‐ 4,050.00 Washington County Arts Council ‐ ‐ ‐ ‐ ‐ ‐ 3,000.00 Washington County Art Museum ‐HVAC Pledge 10,000.00 10,000.00 10,000.00 ‐ ‐ ‐ ‐ Unspecified/Undesignated 10,000.00 10,000.00 21,900.00 ‐ ‐ ‐ 5,000.00 Grand Total All Amounts Requested/Spent $ 205,000.00 $ 205,000.00 $ 455,000.00 $ 195,000.00 $ 195,000.00 $ 190,000.00 $ 625,045.01  City of Hagerstown General Fund Agency Contribution Policy Purpose: The City of Hagerstown for many years has funded grants to local community agencies using annual appropriations in the General Fund as the source of this financial support. The purpose of this policy is the following: 1) To establish the level of General Fund funding support for agency contributions. 2) To define the City’s timeline for this process. 3) To specify the City’s requirements for the information to be provided by agencies seeking funding. 4) To outline the schedule for the City’s distribution of funds to agencies receiving a grant of more than $5,000. Funding: 1) The Mayor and Council have established a funding level of $195,000 to be allocated toward 8 recipients identified by the City as core agencies. These agencies include the following: a) Washington County Free Library b) Washington County Museum of Fine Arts c) Maryland Theatre d) Maryland Symphony Orchestra e) Hagerstown Municipal Band f) Community Rescue Services g) Hagerstown Neighborhood Development Partnership h) Hagerstown Historical Society 2) The Mayor and Council have established a $10,000 contingency for General Fund Agency Contributions. 3) The Mayor and Council have established that the total funding level for General Fund Agency Contributions is $205,000. Timeline: 1) If needed, the Mayor and Council will consider changes to these funding levels for General Fund Agency Contributions in future fiscal years by the end of October. 2) The City will distribute application packets to community agencies in November. 3) Applications from agencies are due no later than the 2nd Friday of January. Submission of funding requests will not be received after this date. 4) The Mayor and Council will approve Community Agency funding from the General Fund by the end of May. 5) Agencies will be notified of the Mayor and Council’s funding decision by mid-June for contributions to be available beginning July 1. Application: The City of Hagerstown will consider a number of factors/criteria in approving funding requests. Agencies requesting more than $5,000 in funding should include the following in their applications for funding: 1) A full description of how the requested grant from the City would be used to support agency operations, services, and capital improvements. 2) A summary of other local government funding sources and amounts including any grants received from Washington County or other municipalities. 3) A copy of the agency’s most recent budget. 4) A copy of the agency’s most recent financial report or audit prepared by an independent auditing firm. 5) A description of how the agency supports the goals of the City for downtown revitalization, expansion of the arts, culture, and education, neighborhood vitality, quality of life. 6) Agency service data related specifically to providing service and assistance to residents of the City of Hagerstown. As part of the application and approval process an agency may be requested to make a presentation of their funding request and service information to Mayor and Council during a public work session. Distribution of Funds: 1) The City will distribute grant funds to the agencies on a quarterly reimbursement basis beginning on October 1 of each year for those organizations receiving a grant of more than $5,000. Other agencies can receive the full amount of their grant in July, the first month of the City’s fiscal year. Mayor and Council and City staff will review this policy at a minimum of every five years and update as necessary. Approved by Mayor and Council November 25, 2014 Revised October 20, 2015  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Beautification of Railroad Overpasses - continued discussion - Rodney Tissue, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Beautification_of_Railroad_Overpasses.1.2018.pdf Beautification of Railroad Overpasses  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Review of Mayor & Council Goals & Priorities – Mayor and City Council Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Mayor_and_Council_Priorities.pdf Review of Mayor and Council Priorities