Work Session

Mayor and Council Work Session November 12, 2019 Agenda "The City of Hagerstown will promote a diverse, business-friendly, and sustainable community with clean, safe, and strong neighborhoods." "The City of Hagerstown shall be the model provider of the most efficient and highest quality customer services to be known as the municipal location of choice for all" “O, wind, if winter comes, can spring be far behind?” - Percy Bysshe Shelley 2:00 PM Joint Meeting with Washington County Commissioners in Council Chambers at City Hall 4:00 PM SPECIAL SESSION 1. Approval of a Resolution: Execution of a Residential Lease Agreement for the Property Located at 38 North Potomac Street Apt. #1 2. Approval of Invest Hagerstown: City Center Redevelopment Grant Application for 58 S. Potomac Street - Schmankerl Stube 3. Approval of Invest Hagerstown: City Center Redevelopment Grant Application for 7 E. Washington Street – Alexander House Public Square Retail Space 4:00 PM WORK SESSION 4:15 PM 1. Main Street Hagerstown’s Christkindl Markt – Kaitlin Bell, Economic Development Specialist, and Main Street Volunteers 4:30 PM 2. Update on the Warner Hollow Dam/Edgemont Reservoir Project – Nancy Hausrath, Utilities Director, and William Luhn, Water Operations Manager 4:45 PM 3. Neighborhood Protection – Abatement of Snow and Ice – Kathleen Maher, Director of Planning and Code Administration Department, and Paul Fulk, Neighborhood Services Manager CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Joint Meeting with Washington County Commissioners in Council Chambers at City Hall Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of a Resolution: Execution of a Residential Lease Agreement for the Property Located at 38 North Potomac Street Apt. #1 Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: I resolution authorizing the execution of a residential Lease Agreement at the City hereby move that the Mayor and City Council approve the attached of Hagerstown property located at 38 North Potomac Street in Hagerstown, MD. The Lease will be between the City of Hagerstown and Kaitlin Bell and shall be in effect from November 15, 2019 to November 30, 2020. Action Dates: DATE OF INTRODUCTION: 11/12/2019 DATE OF PASSAGE: 11/12/2019 EFFECTIVE DATE: 11/12/2019 ATTACHMENTS: File Name Description 111219_Lease_NoPo_Kaitlin_Bell.pdf Memo, Motion, Resolution, Lease NoPo Kaitlin Bell  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Invest Hagerstown: City Center Redevelopment Grant Application for 58 S. Potomac Street - Schmankerl Stube Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: I hereby move for the Mayor and City Council to approve the attached Invest Hagerstown City Center Redevelopment Grant application for the renovation project at 58 South Potomac Street. The total project cost is $3,300,000. The Invest Hagerstown: Redevelopment Grant amount is $250,000. This is a Mayor and City Council directed incentive and this grant application and related development plan meets the City’s Vision for the Redevelopment of the City Center and is in compliance with the program guidelines. Staff are authorized to issue a Letter of Commitment in the amount of $250,000. No funds will be dispersed until staff has verified that all work in the development plan is completed to the City's satisfaction and the total project cost expenditure requirements have been met. Funding for this grant will come from the Invest Hagerstown line item in the Fiscal Year 2020 Economic Redevelopment Fund with a project completion deadline of July 1, 2020. Action Dates: DATE OF PASSAGE: 11/12/2019 ATTACHMENTS: File Name Description 111219_MOTION_Stube_Invest_Hagerstown_Grant_Approval.pdf Motion: Invest Hagerstown Schmankerl Stube  REQUIRED MOTION MAYOR & CITY COUNCIL HAGERSTOWN, MARYLAND DATE: November 12, 2019 TOPIC: Approval of Invest Hagerstown: City Center Redevelopment Grant Application for 58 S. Potomac Street - Schmankerl Stube Charter Amendment Code Amendment Ordinance Resolution Other X MOTION: I hereby move for the Mayor and City Council to approve the attached Invest Hagerstown City Center Redevelopment Grant application for the renovation project at 58 South Potomac Street. The total project cost is $3,300,000. The Invest Hagerstown: Redevelopment Grant amount is $250,000. This is a Mayor and City Council directed incentive and this grant application and related development plan meets the City’s Vision for the Redevelopment of the City Center and is in compliance with the program guidelines. Staff are authorized to issue a Letter of Commitment in the amount of $250,000. No funds will be dispersed until staff has verified that all work in the development plan is completed to the City's satisfaction and the total project cost expenditure requirements have been met. Funding for this grant will come from the Invest Hagerstown line item in the Fiscal Year 2020 Economic Redevelopment Fund with a project completion deadline of July 1, 2020. DATE OF PASSAGE: 11/12/2019  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Invest Hagerstown: City Center Redevelopment Grant Application for 7 E. Washington Street – Alexander House Public Square Retail Space Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: I hereby move for the Mayor and City Council to approve the attached Invest Hagerstown City Center Redevelopment Grant application for the renovation project at 7 East Washington Street/Alexander House Public Square Retail Space. The total project cost is $657,000. The Invest Hagerstown Redevelopment Grant amount is $100,000. This is a Mayor and City Council directed incentive and this grant application and related development plan meets the City’s Vision for the Redevelopment of the City Center and is in compliance with the program guidelines. Staff are authorized to issue a Letter of Commitment in the amount of $100,000. No funds will be dispersed until staff has verified that all work in the development plan is completed to the City's satisfaction and the total project cost expenditure requirements have been met. Funding for this grant will come from the Invest Hagerstown line item in the Fiscal Year 2020 Economic Redevelopment Fund with a project completion deadline of December 31, 2020. Action Dates: DATE OF PASSAGE: 11/12/2019 ATTACHMENTS: File Name Description 111219_Motion_Alexander_House.pdf Motion: Alexander House  REQUIRED MOTION MAYOR & CITY COUNCIL HAGERSTOWN, MARYLAND DATE: November 12, 2019 TOPIC: Approval of Invest Hagerstown: City Center Redevelopment Grant Application for 7 E. Washington Street – Alexander House Public Square Retail Space Charter Amendment Code Amendment Ordinance Resolution Other X MOTION: I hereby move for the Mayor and City Council to approve the attached Invest Hagerstown City Center Redevelopment Grant application for the renovation project at 7 East Washington Street/Alexander House Public Square Retail Space. The total project cost is $657,000. The Invest Hagerstown Redevelopment Grant amount is $100,000. This is a Mayor and City Council directed incentive and this grant application and related development plan meets the City’s Vision for the Redevelopment of the City Center and is in compliance with the program guidelines. Staff are authorized to issue a Letter of Commitment in the amount of $100,000. No funds will be dispersed until staff has verified that all work in the development plan is completed to the City's satisfaction and the total project cost expenditure requirements have been met. Funding for this grant will come from the Invest Hagerstown line item in the Fiscal Year 2020 Economic Redevelopment Fund with a project completion deadline of December 31, 2020. DATE OF PASSAGE: 11/12/2019  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Main Street Hagerstown’s Christkindl Markt – Kaitlin Bell, Economic Development Specialist, and Main Street Volunteers Mayor and City Council Action Required: Discussion: At the November 19, 2019 Mayor and City Council work session, staff and volunteers will provide an informational update on Main Street Hagerstown’s Christkindl Markt event scheduled for Saturday, November 30 and Sunday, December 1. Monika Wertman and Dieter Blosel will attend. Monika serves as chair of the Main Street Organization Work Group and is leading the planning group for the Christkindl Markt. Dieter Blosel is owner of the Schmankerl Stube. Christkindl Markt is a German Christmas shopping tradition that originated in the streets of Germany. Main Street Hagerstown will be replicating several aspects of a traditional Christkindl Markt in downtown Hagerstown to help usher in the holidays. Augustoberfest is sponsoring the children’s activities for the day. Main Street Hagerstown is pleased that the annual Hollyfest program and the City Center Tree Lighting will complement the Christkindl Markt weekend. A schedule of events for the weekend include: Saturday November 30 ChristKindl Markt at University Plaza | 10 am - 4 pm Holly Fest at the Maryland Theatre | 1:30 - 3:00 pm City Center Tree Lighting at Public Square | Entertainment 4 pm - 6 pm. Santa arrives 5 pm Sunday, December 1 ChristKindl Markt at University Plaza | 12 pm - 4 pm Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 111219_Christkindl_Markt_Update_revised.pdf Christkindl Markt Update  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Scott Nicewarner, City Administrator FROM: Kaitlin Bell, Economic Development Specialist DATE: November 7, 2019 SUBJECT: Main Street Hagerstown’s Christkindl Markt __________________________________________________________________________________ At the November 19, 2019 Mayor and City Council work session, staff and volunteers will provide an informational update on Main Street Hagerstown’s Christkindl Markt event scheduled for Saturday, November 30 and Sunday, December 1. Monika Wertman and Dieter Blosel will attend. Monika serves as chair of the Main Street Organization Work Group and is leading the planning group for the Christkindl Markt. Dieter Blosel is owner of the Schmankerl Stube. Christkindl Markt is a German Christmas shopping tradition that originated in the streets of Germany. Main Street Hagerstown will be replicating several aspects of a traditional Christkindl Markt in downtown Hagerstown to help usher in the holidays. Main Street Hagerstown is pleased that the annual Hollyfest program and the City Center Tree Lighting will complement the Christkindl Markt weekend. Augustoberfest is also sponsoring the children’s activities for the day. A schedule of events for the weekend includes: Saturday November 30 Christkindl Markt at University Plaza | 10 am - 4 pm Holly Fest at the Maryland Theatre | 1:30 - 3:00 pm City Center Tree Lighting at Public Square | Entertainment 4 pm - 6 pm. Santa arrives 5 pm. Sunday, December 1 Christkindl Markt at University Plaza | 12 pm - 4 pm c: Jill Thompson, Director of Community & Economic Development Christkindle Markt Planning Group ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Update on the Warner Hollow Dam/Edgemont Reservoir Project – Nancy Hausrath, Utilities Director, and William Luhn, Water Operations Manager Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Update_on_Warner_Hollow_Dam_- Update on Warner Hollow _Edgemont_Reservoir_Project.pdf Dam / Edgemont Reservoir Project  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Neighborhood Protection – Abatement of Snow and Ice – Kathleen Maher, Director of Planning and Code Administration Department, and Paul Fulk, Neighborhood Services Manager Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Neighborhood_Protection-Abatement_of_Snow-Ice.pdf Neighborhood Protection - Abatement of Snow and Ice