Work Session

Mayor and Council Work Session November 19, 2019 Agenda "The City of Hagerstown will promote a diverse, business-friendly, and sustainable community with clean, safe, and strong neighborhoods." "The City of Hagerstown shall be the model provider of the most efficient and highest quality customer services to be known as the municipal location of choice for all" "As I get older, the more I stay focused on the acceptance of myself and others, and choose compassion over judgement, and curiosity over fear." - Tracee Ellis Ross 4:00 PM WORK SESSION 1. Proclamation – Transgender Day of Remembrance, November 20, 2019 – Michael Jones, 4state Pride Network 4:05 PM 2. Preliminary Agenda Review 4:20 PM 3. Hagerstown BMX Proposed Track Improvements – Rodney Tissue, City Engineer, and Audrey Vargason, Director of Sales, Visit Hagerstown CVB 4:35 PM 4. Proposed Closure of Summit Avenue CSX Rail Crossing – Rodney Tissue, City Engineer 4:50 PM 5. Program Open Space Annual Program – Rodney Tissue, City Engineer CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation – Transgender Day of Remembrance, November 20, 2019 – Michael Jones, 4state Pride Network Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Preliminary Agenda Review Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description November_Preliminary.docx November 26, 2019 Preliminary Agenda  88TH REGULAR SESSION MAYOR & CITY COUNCIL NOVEMBER 26, 2019 AGENDA Preliminary Agenda 7:00 p.m. REGULAR SESSION – Council Chamber, 2nd floor, City Hall I. CALL TO ORDER - Mayor Robert E. Bruchey, II II. INVOCATION III. PLEDGE TO THE FLAG IV. ANNOUNCEMENTS A. Rules of Procedure – Effective October 22, 2019 B. Use of cell phones during meetings is restricted. C. All correspondence for distribution to Elected Officials should be provided to the City Clerk and should include a copy for the City Clerk for inclusion in the official record. D. Meeting Schedule: 1. Tuesday, December 3, 2019 – Work Session at 4:00 p.m. 2. Tuesday, December 10, 2019 – Work Session at 4:00 p.m. 3. Tuesday, December 17, 2019 – Regular Session at 7:00 p.m. 4. Tuesday, December 24, 2019 – No Meeting 5. Tuesday, December 31, 2019 – No Meeting V. PROCLAMATIONS Small Business Saturday World AIDS Day – Michael Jones, Rise Up Hagerstown VI. APPOINTMENTS Board of Code Appeals Planning Commission VII. AGENDA ITEM CITIZEN COMMENTS VIII. MINUTES (October 1, 2019, October 8, 2019, October 15 2019, October 22, 2019) IX. CONSENT AGENDA A. Parks and Engineering: 1. Playground and Parks Equipment – Playground Specialists, Inc. (Thurmont, MD) $ 25,966.00 2. Potterfield Pool House and Hager House Roof Replacements – Advance Construction, LLC (Smithsburg, MD) $ 57,450.00 3. Reconditioned 2015 John Deere 8800A Rough Mower – Finch Services, Inc. (Westminster, MD) $ 26,995.00 B. Police Department: 1. Computer/Network Server – Dell EMC (Round Rock, TX) $ 14,995.00 2. NTF Reimbursement for FY20 – Washington County Treasurer (Hagerstown, MD) $ 310,000.00 3. Monthly Speed Red Light Camera Charges – American Traffic Solutions, Inc. (Mesa, AZ) $ 130,000.00 City Hall • Council Chamber • 1 East Franklin Street • Hagerstown, Maryland 21740 301.790.3200 ext. 113 Hearing Impaired Call 301.797.6617 88th Regular Session - Agenda November 26, 2019 Mayor & City Council Page 2 of 2 C. Department of Public Works: 1. Landscape Bed and Ground Maintenance Citywide and in Parks – Advantage Landscape & Construction (Hagerstown, MD) $ 30,171.69 2. Bulk Diesel Fuel and Gasoline Purchase – Petroleum Traders Corporation (Fort Wayne, IN) $423,328.00 ($1.9176/gal. for Diesel and $1.6738/gal. for Gasoline) D. Utilities Department: 1. Light – Switch Repair Parts, Wesel Substation – S&C Electric Company (Annapolis, MD) $71,193.44 2. Wastewater – Solids Processing - Temporary Thickening Services – Synagro (Baltimore, MD) $69,909.81 3. Wastewater – Solids Processing – Pelletizer Improvements – Synagro (Baltimore, MD) $39,767.00 4. Wastewater – Liquid Oxygen – Air Products and Chemicals, Inc. (Allentown, PA) $32,000.00 5. Water & Wastewater – Bulk Chemical Purchase – Wastewater Division $501,118.00 (multiple vendors) and Water Division $830,164.06 (multiple vendors) 6. Water – Risk and Resiliency Assessment and Emergency Response Plan – Hazen and Sawyer (Baltimore, MD) $221,227.00 X. UNFINISHED BUSINESS No Unfinished Business XI. NEW BUSINESS A. Introduction of an Annexation Resolution – I-81/CSX/Halfway Blvd. Right-of-Way, Case No. A-2019-01 B. Approval of Annexation Plan – I-81/CSX/Halfway Blvd. Right-of-Way, Case No. A-2019-01 C. Approval of a Resolution: Execution and Delivery of a Third Amendment to Agreement with American Traffic Solutions, Inc. for the Purposes of Providing a Digital Red-Light Camera System and Related Office Services D. Approval of a Resolution: Easement Agreement For Showalter Road Water Main E. Approval of a Resolution: Automatic and Mutual Aid Firefighting, Rescue, and EMS Agreement F. Approval of Power Services Agreement Amendment No. 7 with First Energy Solutions G. Approval of Retainer Agreement for City Legal Services H. Approval of Request for Exemption from Chapter 155, Noise I. Approval of Municipal Stadium / Hagerstown Suns Capital Improvements J. Approval of Reprogramming Funds for Haven Road Match XII. GENERAL CITIZEN COMMENTS XIII. CITY ADMINISTRATOR COMMENTS XIV. MAYOR & COUNCIL COMMENTS XV. ADJOURN Items that have been discussed and reviewed previously or are of a routine nature and, therefore, additional information may not be attached to this agenda. City Hall • Council Chamber • 1 East Franklin Street • Hagerstown, Maryland 21740 301.790.3200 ext. 113 Hearing Impaired Call 301.797.6617  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Hagerstown BMX Proposed Track Improvements – Rodney Tissue, City Engineer, and Audrey Vargason, Director of Sales, Visit Hagerstown CVB Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description HagerstownBMX.2019.pdf Hagerstown BMX Proposed Track Improvements  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proposed Closure of Summit Avenue CSX Rail Crossing – Rodney Tissue, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Proposed Closure of closure_of_summit_ave_rr_crossing.2019.pdf Summit Avenue CSX Rail Crossing  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Program Open Space Annual Program – Rodney Tissue, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description pos_annual_program.pdf Program Open Space Annual Program