City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, May 22, 2019 5:30 PM Commission Chambers City Commission Mayor Joy D. Adams Vice Mayor Sabrina Javellana Commissioner Mike Butler Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub City Manager Greg Chavarria City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC City Commission Meeting Agenda May 22, 2019 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. JEWISH AMERICAN HERITAGE MONTH PROCLAMATION. (SPONSORED BY MAYOR JOY D. ADAMS) B. NATIONAL PUBLIC WORKS WEEK PROCLAMATION (STAFF: PUBLIC WORKS DIRECTOR) C. WATER REUSE PROCLAMATION. (STAFF: PUBLIC WORKS DIRECTOR) D. CERTIFICATES OF APPRECIATION FOR THE SUPPORT AND DONATIONS TO THE PROM DRESS DRIVE. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) E. AUTISM AWARENESS PROGRAM. (STAFF: POLICE CHIEF) Attachments: Autism Project Presentation F. LEGISLATIVE UPDATE PRESENTATION. (STAFF: ASSISTANT CITY MANAGER DR. JEREMY EARLE) Attachments: Hallandale Beach Session Summary Governor De Santis Veto Letter-Plastic Straws Band 7. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER BUTLER B. COMMISSIONER LAZAROW C. COMMISSIONER LIMA-TAUB D. VICE MAYOR JAVELLANA City of Hallandale Beach Page 2 Printed on 10/23/2019 City Commission Meeting Agenda May 22, 2019 E. MAYOR ADAMS 8. APPROVAL OF DRAFT MINUTES A. APRIL 17, 2019 CITY COMMISSION MEETING MINUTES. Attachments: 04172019 Draft Minutes B. APRIL 15, 2019 SPECIAL CITY COMMISSION MEETING MINUTES. Attachments: 04152019 Draft Minutes C. APRIL 3, 2019 CITY COMMISSION MEETING MINUTES Attachments: 04032019 Draft Minutes 9. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY FINANCIAL REPORT FOR THE MONTH OF APRIL 2019. (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Monthly Financial Report for April 2019 Memorandum Monthly Financial Report Budget Transfers that exceeds $50,000 for April 2019 City of Hallandale Beach Page 3 Printed on 10/23/2019 City Commission Meeting Agenda May 22, 2019 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEAR 2020 THROUGH 2024; ESTABLISHING THE FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM AS THE CAPITAL BUDGET FOR THE CITY OF HALLANDALE BEACH; PROVIDING FOR AN EFFECTIVE DATE.(STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Capital Improvements Plan (FY20-24) 5.22.19 Exhibit 3 - City Manager Letter (5-Year CIP) Exhibit 4 - Project Summary Tables Exhibit 5.1 - Facilities Category Projects Exhibit 5.2 - Mobility Category Projects Exhibit 5.3 - Parks and Recreation Category Projects Exhibit 5.4 - Public Safety Category Projects Exhibit 5.5 - Stormwater Category Projects Exhibit 5.6 - Sustainability Category Projects Exhibit 5.7 - Wastewater Category Projects Exhibit 5.8 - Water Category Projects C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING THE ISSUANCE OF A PURCHASE ORDER TO CRAVEN THOMPSON & ASSOCIATES, INC. FOR AN AMOUNT OF SEVENTY SIX THOUSAND AND FIFTY ($76,050) DOLLARS FOR THE SURVEYING OF THE SCHAFFER CANAL FOR THE PURPOSES OF DREDGING AND STABILIZING THE CANAL BANKS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE ORDER; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Schaffer Canal Boundary, Topographic & Hydrographic Survey- CTA Proposal 10. ORDINANCES ON FIRST READING City of Hallandale Beach Page 4 Printed on 10/23/2019 City Commission Meeting Agenda May 22, 2019 A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 14 “MINIMUM PROPERTY MAINTENANCE AND OCCUPANCY CODE” OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES; SPECIFICALLY AMENDING SECTION 14-13 “VACANT PROPERTY REGISTRATION” BY DELETING THE SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance 11. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING SECTIONS OF CHAPTER 2, ADMINISTRATION, ARTICLE II, CITY COMMISSION, TO ADOPT AND CODIFY A COMMISSION PROTOCOL MANUAL ESTABLISHING RULES FOR COMMISSIONER CONDUCT, INTERACTIONS WITH CITY ADMINISTRATION AND MEETING PROCEDURE; PROVIDING FOR AMENDMENT AND ENFORCEMENT OF THE PROTOCOL MANUAL; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. (SECOND READING)(SPONSORED BY VICE MAYOR SABRINA JAVELLANA) Attachments: Agenda Cover Memo Exhibit 1-Ordinance Proposed Protocol Manual 2019 THIS ITEM WAS APPROVED ON APRIL 3, 2019 ON A 3/2 ROLL CALL VOTE. THIS ITEM WAS DEFERRED ON MAY 1, 2019 ON A 4/0 ROLL CALL VOTE. City of Hallandale Beach Page 5 Printed on 10/23/2019 City Commission Meeting Agenda May 22, 2019 B. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING SECTION 2-3, “LOBBYISTS; REGISTRATION AND DISCLOSURE; ENFORCEMENT” TO REVISE REGISTRATION REQUIREMENTS TO REQUIRE REGISTRATION PRIOR TO LOBBYING FOR EACH INDIVIDUAL PRINCIPAL AND UPDATE THE LOBBYIST REGISTRATION FEE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) (SPONSORED BY VICE MAYOR SABRINA JAVELLANA) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance THIS ITEM WAS APPROVED ON APRIL 17, 2019 ON A 5/0 ROLL CALL VOTE. THIS ITEM WAS DEFERRED ON MAY 1, 2019 ON A 4/0 ROLL CALL VOTE. 12. RESOLUTIONS/PUBLIC HEARING 13. RESOLUTIONS/CITY BUSINESS City of Hallandale Beach Page 6 Printed on 10/23/2019 City Commission Meeting Agenda May 22, 2019 A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, ACCEPTING THE PROPOSED GUARANTEED MAXIMUM PRICE OF ELEVEN MILLION FOUR HUNDRED AND THIRTY-SEVEN THOUSAND FOUR HUNDRED AND FOUR ($11,437,404) DOLLARS FOR THE CONSTRUCTION OF THE GOLDEN ISLES TENNIS CENTER AND GOLDEN ISLES PARK; APPROVING ADDITIONAL CONTINGENCY FUNDS IN THE NOT-TO-EXCEED AMOUNT OF SIX HUNDRED AND EIGHTY THOUSAND DOLLARS ($680,000); AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY AGREEMENTS TO PROCEED WITH THE PROJECT; AUTHORIZING THE CITY MANAGER TO TRANSFER FIVE MILLION TWO HUNDRED AND SEVENTY-ONE THOUSAND AND SEVENTY SEVEN DOLLARS ($5,271,077) FROM THE GENERAL BOND RESERVES WITHIN THE GENERAL OBLIGATION FUND TO THE GOLDEN ISLES TENNIS CENTER AND GOLDEN ISLES PARK PROJECT TO COVER THE ADDITIONAL COSTS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 2016-118 for Construction Phase Guaranteed Maximum Price and a Exhibit 2A - CMAR Construction Agreement Exhibit 3 - RFP # FY 2015-2016-000 CMAR GOLDEN ISLES TENNIS CENTER AND GOL Exhibit 4 - Golden Isles Tennis Center and Golden Isles Park Site Plan Exhibit 5 - Golden Isles Tennis Park GMP Golden Isles Presentation B. DISCUSSION ON AMENDMENTS TO THE PROTOCOL MANUAL. (STAFF: CITY ATTORNEY) Attachments: Proposed Protocol Manual 2019- 4-22-19 Presentation of proposed amendments 4-22-19 C. BROWARD SHERIFF'S OFFICE LATEST CONTRACT PROPOSAL. (STAFF: CITY ATTORNEY) Attachments: Appropriations Detail Comparison - 4'30'19 (003) 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda City of Hallandale Beach Page 7 Printed on 10/23/2019 City Commission Meeting Agenda May 22, 2019 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 8 Printed on 10/23/2019