Hampton Coliseum Citizens Advisory Committee

Hampton Coliseum Citizens Advisory Committee Meeting – February 28, 2017 Attending: (A) = absent Matthew Ballard (A) Bob Boester ( ) Willie Brown ( ) Lynne Hutton (A) Asa Jenrette ( ) Pam Lawson (A) Ryan Lowrie ( ) Woody Newman ( ) Donte Perry ( ) Patricia Melochick ( ) Terri Vander Vennet ( ) Call to Order: At 12:11p.m., Chair Boester called the meeting to order. Mr. Perry asked if it was appropriate to take notes during the meeting. Ms. Melochick approved, stating information compiled during this meeting did fall under the Freedom of Information Act guidelines. Reading/Approval of Minutes: Motion made by Mr. Newman to approve the minutes of the January 24, 2017 meeting. Mr. Perry seconded with the request that the spelling of his name be corrected. The motion (with correction) passed. Chair Report/Announcement: Chair Boester advised the committee that elections needed to be held for the position of Chair and Vice Chair. Mr. Boester and Ms. Hutton were nominated to retain their position as Chair and Vice Chair. No other nominations were entered. Mr. Brown made the motion and Mr. Newman seconded. The motion passed unanimously. Chair Boester stated the committee is now going into a closed meeting pursuant to Virginia Code Section 2.2- 3711 (A)(7) for a consultation with legal counsel regarding specific matters requiring legal advice related to intellectual property. A motion of approval was made by Mr. Brown and seconded by Mr. Lowrie. A roll call vote was taken which resulted as follows. The doors to the room were closed. Ayes: Boester, Brown, Jenrette, Lowrie, Newman, Perry Nays: None Closed Session Conducted. Ms. Vander Vennet stated it is now appropriate to take a roll call vote and that to the best of our knowledge (i) only public business matters lawfully exempted from open meeting requirements under this chapter, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed, or considered in the Closed Meeting. Any member who believes there was a departure from the requirements of subdivisions (i) and (ii) shall so state prior to the roll call vote, indicating the substance of the departure that, in his/her judgement has taken place. Such statements shall be recorded in the minutes. No statements were made. Motion was made by Mr. Newman and seconded by Mr. Lowrie. A roll call vote was taken which resulted as follows. Ayes: Boester, Brown, Jenrette, Lowrie, Newman, Perry Nays: None Chair Boester stated committee is now going into a closed meeting pursuant to Virginia Code Section 2.2- 3711(A)(6) for discussion or consideration of the investment of public funds where competition or bargaining is involved, where if made public initially, the financial interest of the government unit would be adversely affected. A motion of approval was made by Mr. Brown and seconded by Mr. Jenrette. A roll call vote was taken which resulted as follows. Ayes: Boester, Brown, Jenrette, Lowrie, Newman, Perry Nays: None Closed Session was conducted. Ms. Vander Vennet stated it is now appropriate to take a roll call vote and that to the best of our knowledge (i) only public business matters lawfully exempted from open meeting requirements under this chapter, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed, or considered in the Closed Meeting. Any member who believes there was a departure from the requirements of subdivisions (i) and (ii) shall so state prior to the roll call vote, indicating the substance of the departure that, in his/her judgement has taken place. Such statements shall be recorded in the minutes. No statements were made. Motion was made by Mr. Brown and seconded by Mr. Jenrette. A roll call vote was taken which resulted as follows. Ayes: Boester, Brown, Jenrette, Lowrie, Newman, Perry Nays: None The doors were opened. Director’s Report: Ms. Vander Vennet stated in the month of January 2017, the Coliseum had 8 event days and 7 performances with 19,000 attendees. February ‘17 had 9 event days and 6 performances with 21,121 attendees. Upcoming events for March are PBR, Hampton Spring Jam, Joyce Meyers Ministries and Circus. Statement of Revenues and Expenses for the period ending 1/31/17 shows the Coliseum behind compared to this same period 1/31/16. This is attributed to Disney on Ice attendance being down and no Basslights performance this year. Coliseum CIP project update –EMV (credit card) installation is almost complete. The vendor is installing 1 stand for testing during PBR. If the installation for PBR is successful, the project will be completed. The loge seats re-upholstery is completed, however the seatback installation is not according to project specs so vendor is working on a solution. Vendor is to be out in the next couple of weeks to reinstall. End riser repair begins today and should be completed by the end of the week. An RFP for handrail construction for the end riser has been submitted to Procurement to be advertised. The bid period closes March 8. 19-acre land - no update. Other Business: None Adjournment: Meeting was adjourned at 1:22p.m. Next Meeting: Next Meeting is currently scheduled for Tuesday, March 28, 2017, at 12 noon at the Embassy Suites Hotel. Terri Vander Vennet, Recording Secretary