Hampton Coliseum Citizens Advisory Committee

Hampton Coliseum Citizens Advisory Committee Meeting – November 28, 2017 Attending: (A) = absent Matthew Ballard ( ) Bob Boester ( ) Willie Brown ( ) Lynne Hutton ( ) Asa Jenrette ( ) Pam Lawson (A) Ryan Lowrie ( ) Woody Newman ( ) Donte Perry ( ) Patricia Melochick ( ) Terri Vander Vennet ( ) Call to Order/Reading and Approval of Minutes: At 12:13p.m., Chair Boester called the meeting to order. Motion made by Ms. Hutton to approve the minutes of the October 24, 2017 meeting. Mr. Lowrie seconded. The motion passed. Chair Report/Announcement: Chair Boester commented on the public news that the Virginia Beach Arena deal is dead. He shared his feelings that Scope would probably not go forward with renovating. He felt Richmond Coliseum would go forward with a rebuild, and that it would not have the negative impact that a new Virginia Beach arena or Scope Arena renovation would have on the Coliseum. Chair Boester also informed the committee that the nominations for the upcoming vacancies had been forwarded to Joy Mautz of the Clerk of Council’s office. Ms. Melochick confirmed that nominations will go before council in their work session on December 13, 2017. She will verify the item is on the agenda. Director’s Report: Ms. Vander Vennet shared the Coliseum/Hampton Arts Holiday Party will be a cocktail party on December 14, from 5:30 – 7:30. Everyone is invited to stop by and have a bite to eat. Ms. Vander Vennet stated the month of October ’17 had 2 events R&B Super Jam with 1 event day and 1 performance with 4,908 in attendance. Equipovision had 4 event days and 3 performances with 28,662 in attendance. November ’17 had 7 event days and 10 performances with 28,739 in attendance. Momma’s Boy had 1 event day with 3,458 in attendance and Disney on Ice had 6 event days and 9 performances with 25,123 in attendance. Statement of Revenues and Expenses for the period ending 9/30/17 shows the Coliseum with a negative change in net position for the 2018 Fiscal Year. Compared to FY17, we are $543k ahead of this time last year. Ms. Vander Vennet discussed the leak in the chiller system and expected repairs. An update was also given on the handrail project which will commence Dec. 4. Once completed, the old end riser unit will be available for use for basketball configurations and in the round events. Old Business: Other Business: Coliseum 101: Ms. Warren, Marketing Manager for Hampton Coliseum/Hampton Arts shared with the committee the function of the Marketing department and explained the channels of marketing used when promoting an event to include social media, print, digital, tv and radio. Ms. Warren also discussed the tools used to measure the success of a marketing plan and how the correct mix of channels are chosen for each unique event. Ideas for the next installment were booking, Production/Mechanical, Ticketing, and food & beverage. Adjournment: Meeting was adjourned at 1:13 p.m. Next Meeting: Next Meeting is scheduled for Tuesday, January 23, 2018, at 12 noon at the Embassy Suites. Terri Vander Vennet, Recording Secretary