Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, Sept.11, 2017— 5:00-6:30PM Community Development Conference Room BE A GREAT NEIGHBOR - ENGAGE OUR NEIGHBORHOODS - ENCOURAGE NEIGHBORHOODS TO BE GREAT PLACES - BE A CONDUIT BETWEEN OUR NEIGHBORHOODS AND OUR CITY - KEEP NEIGHBORHOOD LEADERS INFORMED - HELP GUIDE NEIGHBORHOOD LEADERS IN REACHING THEIR GOALS - ENCOURAGE NEIGHBOR ENGAGEMENT WITHIN THEIR NEIGHBORHOODS AND CITY District Representatives: ——————————————————————————————————————————- District Representatives: District One I. Opening District One David Duxbury A. Roll Call and Verification of Quorum Karen Duncan District Two B. Pledge of Allegiance District ChuckTwo Charles Pam Croom ‘Chuck’ McEachin McEachin Pam Croom District Three C. Review and Approve minutes of the Aug. 14, 2017 District Jon Chris Vacant Three Welters Henderson D. Chair Announcements Chris Henderson District Four District Sandra Sandra Four Medina, King-Medina Chair-Elect II. Director’s Report SandraFive District King-Medina District Patricia Fred Five Everett Parker III. Items to be Presented by Public PatriciaSix District Parker District Six Alice Callahan IV. Action Items (Voting items) Alice DistrictCallahan Seven A. Consideration of the Recommend for District 1 Commissioner District Seven Sally Lazorchak John Lowe District Eight B. Consideration of Quorum Amendment to Bylaws—1st Reading No Vote District BrandyEight Evelyn Stephenson Marteney Jason Samuels District Nine V. Briefings District Deena Rhonda Nine Franklin Woods A. Briefing on Neighborhood Commission Work Plan Discussion Update ThomasTen District Southall District Vacant Chekesha Ten White White VI. Dialogue (Ongoing/Old Business) Judy Hart A. Strategic Issues Update School Representative: 1. Hampton Neighborhood College School Representative: Hampton 101 (Rescheduled) Ann Bane Ann Bane Hampton 201 (Oct. 19—Nov. 4) 2. Home Repair Blitz (Oct 7th) City Representatives: 3. ABCD Update City Representatives: Anthony Lynn Alsbrook Allsbrook Reyes Anthony Steve Maj. Reyes Ronald Bond Davis B. Committee Status Reports Major Steve Maj. Lt. Ronald Jason Ronald BondPriceDavis Davis 1. Nominating Committee James Gray 2. Community Appearance, Pride & Image Committee Institutional Representatives: 3. Youth Committee Institutional Representatives: 4. Civic Communications Committee StevenMills Henry Edwards, Chair-Elect Henry Mills 5. Neighborhood-School Partnerships Committee Stephanie Kathy Johnson Afonja Kathy Johnson, Chair StevenMills Henry Edwards, Chair Steven Edwards, Chair-Elect At-Large Representatives: VII. Items by Commissioners At-Large Representatives: At-Large Peggy Representatives: Todd Peggy Barbara Todd, HoganChair-Elect Barbara Henry Franklin Mills The next Hampton Neighborhood Commission Meeting will be held on Youth Representatives: Oct. 9, 2017, at 5 pm and a location to be announced. Youth Representatives: Xavier Williams VacantKelly Grace Sonya Medina Sonya Medina Nehemiah Lipford Vacant Executive Director: Executive Director: Executive Director: Jonathan E. McBride Executive Jonathan E. Director: McBride Jonathan E. —————————————-McBride Terry O’Neill —————————————- c/o Housing & Neighborhood c/o Housing & Neighborhood —————————————- Services Division Protocol for Public Input at Neighborhood Commission Meetings: Services Division c/o Housing 22 Lincoln & Neighborhood Street Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings 22 Lincoln Street Hampton, Services VADivision 23669-3591 and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Hampton, VA 23669-3591 22 Lincoln Street Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to Hampton,(757) Phone VA 727-6140 23669-3591 Phone (757) 727-6140 Fax (757) 728-2449 speak. The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Fax (757) 728-2449 Public” is reached in the course of the meeting. Speakers will be recognized in the order in which they sign up Phone (757) 727-6140 www.hampton.gov/ Fax (757) 728-2449 and are asked to limit their comments to 5 minutes. www.hampton.gov/ neighborhoods neighborhoods www.hampton.gov/ neighborhoods  MINUTES Hampton Neighborhood Commission Meeting Community Development Department Aug. 14, 2017 Time 5:00 PM – 6:30 PM Present Stephanie Afonja – Non-Profit Institutional Rep. Alice Callahan – District 6 Steve Bond – City Rep. David Duxbury – District 1 Steven Edwards – Chair-Elect/ Institutional/ Faith Based Rep. Fred Everett – District 5 Deena Franklin – District 9 Sally Lazorchak – District 7 Sandra Medina – Chair, District 4 Peggy Todd – At-Large/ Realtor Jon Welters – District 3 Xavier Williams – Youth Rep. Absent Ann Bane – School Rep. Lynn Allsbrook – City Rep Barbara Hogan – Public Relations Chuck McEachin – District 2 Lt. Jason Price – City Rep. Chekesha White – District 10 Staff Jasmine Bryson - Neighborhood Development Associate/Coordinator Marybrook Burchfield - Neighborhood Development Associate Jonathan McBride - Executive Director Darren Robinson – Neighborhood Development Associate Marcie Spragan – Neighborhood Development Associate Terry O’Neil – CDD Director Guests None I. Opening Call to Order The meeting was called to order at 5:00 p.m. A. Roll Call and Verification of Quorum Quorum verified B. Pledge of Allegiance C. Review and Approve minutes of the July 10, 2017 Meeting The Chair asked for consideration of the minutes from the last Neighborhood Commission Meeting. Peggy Todd made a motion to approve the minutes. The motion was seconded by Alice Callahan. The Chair called for a vote. Chair voiced, “All in favor please say aye.” Response, “aye.” Chair voiced, “Opposed?” Response – none. Minutes approved. D. Chair Announcements None II. Director’s Report The Director reported: o The Neighborhood Profiles will be updated and Staff is working with the Marketing Division to do this.  They profiles will include oral interviews from residents and Staff may ask the Commission for input from residents within their districts. o The Executive Committee put an Ad Hoc Committee together to revise the Registered Neighborhood Serving Organization Program application.  The Ad Hoc Committee met on August 11th and will report more at the next meeting. o City Council may ask for the Neighborhood Commission to go back out to their neighborhoods to get more feedback about the Recreational Vehicle Ordinance change. III. Items to be presented by Public None IV. Action Items (Voting Items) None V. Briefings A. Briefings from the Commonwealth Attorney’s Office – Anton Bell o Anton Bell, Commonwealth Attorney, spoke to the Commission about his Conversations with the Commonwealth.  Hampton Citizens need more education on the crime in the area  The office has partnered with Human Services to address the criminal behavior at home first and not after the crime has been committed.  Since last year, he has spoken with over 200 groups including churches, neighborhood organizations, and neighborhood watch groups.  The main message of these conversations has been to engage, educate, and empower the community.  The recurring question at these conversations has been youth /crime, frustrations with the lack of resources and the school system. B. Briefing on the Housing & Neighborhood Division Annual Update—Jonathan McBride o See PowerPoint VI. Dialogue (Ongoing/Old Business) A. Strategic Issues Update 1. Hampton Neighborhood College (Darren) o Hampton 101 will happen on September 9th and the focus will be on residents of Hampton and neighborhood groups. o Hampton 201 will take place from Oct. 19th-Nov. 4th. More details with be given at the next Commission Meeting. 2. Home Repair Blitz (Oct. 7) CAPI – (Marybrook) o We have 28 houses signed up and a lot of them are in serious disrepair. o We need more team leaders for the houses. If the Commission knows any skilled individuals to help, please send them to Marybrook.  3. ABCD Update (Joe) o The target areas, Phoebus and Shell Rd., are working together on next steps and moving the ABCD effort forward. B. Committee Status Reports on Work Plan Progress 1. Nominating Committee – Jonathan o We still need more applications from District 1, 6, 7, 8 and a Business Representative o Staff has been working on an action plan to improve the nominating process which include:  Improving the accessibility to online application and webpage 2. Community Appearance, Pride & Image Committee – Reported Above 3. Youth Committee – The Youth Commission are having their retreat soon and will report back at the next meeting. 4. Civic Communications – Reported Above 5. Neighborhood-School Partnerships Committee - Reported Above VII. Items by Commissioners 1. Jon Welters noted there are a lot of people who would like to speak to these neighborhood organizations. He is willing to compile a list of potential speaks from his network. 2. Virginia Statewide Neighborhood Conference is coming up on September 22-23 in Short Pump, Richmond. The office will cover the registration for all the Commissioners, but travel expenses will not be covered. A. Adjournment The meeting adjourned at 6:30 p.m. Next Meeting Date: September 11, 2017  MEETING DATE: September 11, 2017 HAMPTON NEIGHBORHOOD COMMISSION’S COMMITTEE MINUTES  MINUTES Hampton Neighborhood Commission Meeting Community Development Conference Room Executive Committee Aug. 28, 2017 Time 5:00 p.m. – 6:00 p.m. Present Steve Bond - City Rep. Steven Edwards - Chair Nominating Committee/Chair-Elect Fred Everett - Co-Chair of CAPI Committee/Grant Review Absent Ann Bane - Chair of Neighborhood - School Partnership Committee Barbara Hogan - Chair of Civic Communications Committee Sandra Medina - Chair Peggy Todd - Co-Chair of CAPI Committee Committee/Grant Review Staff Joseph Andrews - Neighborhood Development Associate Jasmine Bryson - Neighborhood Development Associate Shellae Blackwell - Safe and Clean Coordinator Jonathan McBride – Executive Director Marcie Spragan - Neighborhood Development Associate Arkeisha Whitley - Chief Neighborhood Development Specialist Guest None Item #1 VSNC Sponsorship o Jonathan requested approval for the $500.00 Neighborhood Improvement Sponsorship for the Virginia Statewide Neighborhood Conference. Each year the Neighborhood Commission sponsorship to support the effort of the VSNC Non-profit Organization.  The Executive Committee approved the $500.00 Neighborhood Improvement Sponsorship for the Virginia Statewide Neighborhood Conference. Item #2 RNSOs o Marybrook and Marcie arranged to have the Ad Hoc Committee meet on Friday, Aug. 11th, to make the amendments to the RNSO Application. They will have a draft at the next Neighborhood Commission Meeting. 1 Item #3 Nominating Strategy o Jasmine explained to the Executive Committee there are vacancies in District 6, 7, 8, and the Business Representative. Also there are several reappointments coming up in District 1, 2, and 9.  Staff decided to change the brochure so it is a trifold card that can be easily put in your wallet. Staff is pricing it and  Staff has also come up with a list of boards and commissions, so Neighborhood Commissioners may attend the meetings and push recruitment.  Jasmine got the website changed and the City Council Board & Commission online application linked to the Neighborhood Commission page. o Staff recommends to the Commission to utilize all contacts within their network in the meantime to recruit more Commissioners. Item #4 Strategic Project Updates: o Hampton Neighborhood College – NSP (Darren)  Hampton 101 – The next session may be postponed due to a lack of registrations and the date of the course conflicting with other events.  Hampton 201 – The next session will be 6 courses on Thursday evenings and Saturday mornings at various locations.  The dates will be Oct. 19th, Oct. 21st, Oct. 26th, 28th, and November 2nd -4th.  Locations will be announced as the date for the event is closer.  ABCD Workshops – There will be several Asset Base Community Development Workshops taking place over the next 6 months.  Darren is working on the one for the schools and churches. o RNSO Registration (Marybrook/Sandra)  See report above o ABCD Update (Jonathan)  See report above Item #5 Committee Status Reports A. Civic Communications Committee (Sandra)  See report above. B. Community Appearance, Pride and Image Committee (Fred/Peggy) 2   See report above. C. Neighborhood-School Partnerships Committee (Darren)  See report above. D. Nominating Committee (Jasmine) o See report above. E. Youth Committee (Jonathan)  He would like to have a joint meeting with the Neighborhood Commission and the Youth Commission in October after their Annual Retreat. Item #6 Reviewed and approved draft agenda for September 11, 2017 Neighborhood Commission Meeting Item #7 Other Business Item #8 Solicit Remarks for Chair Announcements None Next Meeting Date: September 25, 2017 and Location TBD 3 CAPI Committee Meeting Results Aug. 16, 2017 – Community Development Conference Room- 5:00 PM Present: David Duxbury – District 1 Neighborhood Commissioner Fred Everett – District 5 Neighborhood Commissioner Steve Edwards Chair – Faith Based Commissioner Peggy Todd – At-Large Realtor Commissioner Staff Jasmine Bryson - Neighborhood Development Associate Keisha Whitley - Chief Neighborhood Specialist Absent: Lynn Allsbrook – Public Works Department “Chuck” McEachin – District 2 Neighborhood Commissioner Guest: None New Business I. Grant Applications: The Committee received a CAP Grant Application from Buckroe Improvement League for their Arts in the Park Event and a NIF Powhatan Park Neighborhood Watch for a new neighborhood sign. After much discussion regarding the recommendation of the two applications, a vote was taken. The vote went as follows: Fred Everett – Yea Steve Edwards – Yea David Duxbury – Yea Peggy Todd – Yea Both applications were approved. Old Business I. Grant Policy Change Discussion: The Committee continued to work on amendments to the following:  The Neighborhood Development Fund Program Overview  Definitions  Purpose of the Funds  Community Action Project Grant portion of the policy The meeting was adjourned at 6:00 PM The next meeting is scheduled for Wednesday, September 19, 2017 @ 5 pm Agenda: TBD Minutes by: Jasmine Bryson Page 1 of 1  MEETING DATE: September 11, 2017 HAMPTON NEIGHBORHOOD COMMISSION’S ACTION ITEMS  MEETING DATE: September 11, 2017 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J.Bryson Reviewer: J. McBride Presenter: S. Edwards SUBJECT: Consideration of the Nominated District 1 Commissioner AGENDA ITEM: IV.A. ACTION REQUESTED: Approve the recommendation from the Nominating Committee to submit a nominee for District 1 Commissioner to City Council for appointment. Suggested Language for the Motion – “I move that we approve the recommendation from the Nominating Committee to submit 1 nominee to serve as the District 1 Commissioner.” BACKGROUND STATEMENT: The Nominating Committee is tasked with presenting a recommendation for candidates to serve as representatives on the Neighborhood Commission. Candidates were selected based on the qualifications and expectations outlined in the Operations Manual-Chapter 2. After reviewing their applications and interviewing candidates, the Nominating Committee recommends; Nominee Sector Term beginning Term ending Christy Elliott District 1 9/30/2017 9/30/2021 NEXT STEPS (If Applicable): If approved, the recommendation will be forwarded to Hampton City Council for appointment at the Dec. 13, 2017 meeting. ADDITIONAL REFERENCE MATERIALS ENCLOSED: N/A COMMITTEE RECOMMENDATIONS: The Nominating Committee recommends approval of City Representative Nominees for appointment by Hampton City Council.  MEETING DATE: September 11, 2017 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J. Bryson Reviewer: J. McBride Presenter: S. Medina SUBJECT: Consideration of Proposed By-Laws Revisions AGENDA ITEM: IV.B ACTION REQUESTED: Approval of the Executive Committee recommendation of the Proposed By-Laws Revisions Suggested Language for the Motion – “I move that we approve the revisions to the Neighborhood Commission By-Laws” BACKGROUND STATEMENT: A highlight of the proposed revision is as follows:  Change the language from “Nine (9) members will constitute a quorum for the transaction of business, provided that a minimum of five (5) district representatives are present” to “Nine (9) members will constitute a quorum for the transaction of business.” NEXT STEPS (If Applicable): The Neighborhood Commission By-laws will be updated to reflect the approved revisions and distributed to all Commission members ADDITIONAL REFERENCE MATERIALS ENCLOSED: Proposed By-Laws Revisions COMMITTEE RECOMMENDATIONS: The Executive Committee recommends approval of the proposed amendments. Section 5. Public Hearings. Public hearings may be held when authorized by a vote of the Commission. When any such public hearing is to be held, public notice will be given. Section 6. Order of Business. At every regular meeting, the order of business will be set by the Executive Committee. (Reference Neighborhood Commission Operations Manual, Chapter 5 for the order of business.) Section 7. Procedure. a. Nine (9) members will constitute a quorum for the transaction of business, provided that a minimum of five (5) district representatives are present. Although the first priority of the work of the Commission is to strive for consensus, votes of the Commission will be valid when authorized by an affirmative vote of a majority of those present and voting (except in regard to the election of officers, reference Article III. Section 1. d., and the amendment of by-laws, reference Article VIII.). b. In the absence of a quorum, at the time appointed for the meeting, a work session will be convened. At the expiration of fifteen (15) minutes from the time appointed for the meeting, if a quorum is present, the regular meeting will be convened. In the absence of a quorum at the expiration of fifteen (15) minutes from the time appointed for the meeting, the Executive Director will enter upon the minutes the names of the members present, and the meeting will stand ipso facto adjourned until the next regular meeting or until a new call is issued in the regular manner. If it be a special meeting, and the work session will continue.4 c. If a meeting is to continue beyond ninety (90) minutes, a motion to continue must be made. d. Votes of the Commission will be by voice vote. The roll of the Commission will be entered in rolling alphabetical order, except with respect to the Chair who will be last. This roll will be used in the above order in recording all votes, which are required to be recorded. e. Any member wishing to abstain from voting on any matter before the body must state for the record during roll call the reason for such abstention. f. Upon all procedural questions not covered by the By-laws or State Law, the general rules of parliamentary procedure (Robert’s Rules of Order, latest edition) will govern. ARTICLE V: COMMITTEES Section 1. Standing Committees. Standing Committees will include the Executive Committee, the Nominating Committee, and others deemed 5  MEETING DATE: September 11, 2017 HAMPTON NEIGHBORHOOD COMMISSION’S BRIEFINGS  GOOD NEIGHBORS Goal: Neighbors know each other, are connected, and they invest in their individual and collective success. QUALITY HOUSING AND VIBRANT PLACES Goal: Housing is safe, clean, well maintained, attractive, and serves a broad, intergenerational market Goal: There are variety of attractive, energetic, fun places to live, work, and play. Advise/ Inform Partner/ Support Do Housing policy ad program Home Repair Blitz Manage neighborhood input. improvement fund grant (Promote, revise process and policy, guides) Support places of “play.”  SAFETY Goal: (Create environments where) all people feel safe in their neighborhoods. Goal: Community members understand their role in shaping perceptions and behavioral expectations in their neighborhood and the city at large. Safety Strategies Advise/ Inform Partner/ Support Do Promote neighborhood watch Develop messaging and training Build networks with (individual neighborhoods) for commissioners and neighborhood organizations/ organizations groups/ stakeholders (contacts/ relationships Share “get connected” Connect resident leaders to Grants for neighborhoods? information assets/ resources [CPTED] (communication tools/ internet/ . . . .) Regular update to commission Promote/ Host PS@ Hampton Neighborhood Grants (CAPI/ on safety to address perception 101 LYCE) [promote and manage] Connect neighborhood Develop Neighborhood based YMAD/ Awards organizations to community community safety workshop(s) activities and opportunities Neighborhood related policies Develop and promote that promote neighborhoods workshops and Hampton Leadership Academy Host district “team” gatherings [Logistics/ Topical/ routine]  MEETING DATE: September 11, 2017 HAMPTON NEIGHBORHOOD COMMISSION’S OTHER ITEMS 2017 Fall Home Repair Blitz Task Day Shift Name Email Phone number Stuff bags TBA TBA Place yard signs 6-Oct 12:00 P-4:00 P Prep Ice bags 7-Oct 7:00 A-8:00 A Runner (must have truck) 7-Oct 7:30 A- 4:00 P Serve on mulch truck 7-Oct 7:30 A-3:30 P Serve on mulch truck 7-Oct 7:30 A-3:30 P Serve on mulch truck 7-Oct 7:30 A-3:30 P Floater volunteer 7-Oct 8:00 A-12:00 P Floater volunteer 7-Oct 12:00 P-4:00 P Registration Table 7-Oct 7:30 A-9:00 A Registration Table 7-Oct 7:30 A-9:00 A T-shirt table 7-Oct 7:30 A-9:00 A Breakfast Table 7-Oct 7:30 A-9:00 A Photographer 7-Oct 7:30 A-11:00 A Photographer 7-Oct 12:00 P-4:00 P *Volunteers must be on time and available for the entire shift. *Photographer must have own camera and be able to store/send pictures digitally.